Period of Employment :- Two years contract with possibility of extension 

The role will require providing professional, technical, operational and administrative assistance throughout the programme, in collaboration with line manager, Finance and other HR team members. The incumbent will also assist the HR recruitment team in ensuring a positive work environment where best talent is attracted, developed and retained for the successful achievement of the Concern Worldwide’s mission and goals. Moreover, the incumbent will be responsible to work on payroll, staff benefits and others as directed by line manager.

Main duties & Responsibilities:

Safeguarding:

• Be the first point of contact for staff members, volunteers, community members, children and parents for any issue concerning the safeguarding of children and adults at risk, poor practice, and potential or alleged abuse.

• Collaborate with line manager to ensure the implementation of the Concern Worldwide Global Safeguarding Policy and associated procedures.

• Assist in the implementation of the Country office’s safeguarding framework and its implementation in adherence to its purpose.

Investigation & Reporting

• Assist line manager and contribute to Monthly, Quarterly and Annual Reports on safeguarding and gender matters

Recruitment

• Support the HR team to ensure that staff recruitments are in line with safeguarding guidelines and procedures.

• Support the HR team and participate in the recruitment process whenever necessary.

• Process staff benefits in accordance with the appropriate benefit administration policy.

Payroll and staff benefit management:

Payroll:

• Assist in payroll preparation, liaise with the field HR officers, and work closely with finance team in the country office.

• Liaise with field offices to gather and update information on new hires, terminations, changes in pay rates, and changes in discretionary withholdings

• Follow-up that all staff are included in the pension and/or PF schemes as per the internal policy of the organization, work closely with the government pension agency.

• Assist in all the processes that involve in staff salary changes including Cost of Living adjustment, annual step increment and inventive or bonus payment for all staff in the organization.  

• Process final payments in compliance with the Ethiopian Labor Law; and consult a legal advisor where necessary.  

Insurance:

• Liaise with insurance companies and send monthly update on staff information where necessary

• Follow up of the reimbursement of unutilized insurance premiums

• Assist on any Life Insurance and Group Personal Accident (GPA) Insurance related issues.  

Medical:

• Support staff members by liaising with hospitals that have credit medical service facility contract with Concern Worldwide, update them staff and dependents data on quarterly basis and follow up contract renewal issues; prepare medical letters to hospitals;

• Process staff medical re-imbursement claims on timely basis.

Others:

• Assist in implementing Cost of Living Adjustment (COLA), annual incentive, salary revision and other staff benefits  

• Support the field team from office and through field visit when required; 

• Perform any other assignment given by immediate supervisor as necessary

Gender Equity         

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response       

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Personal specification

Essential:

• BA/BSc degree in Human Resource Management, Business Management, Public Administration or relevant field

•  5 years of relevant experience with the first degree.

•  3 years of relevant experience plus post graduate degree.    

• 1 year supervisory skill                                                      

• NGO experience is a plus. 

Skills Required

• basic managerial skills.

• Technical and report writing skills

• Computer literate.

• Fluent spoken and written English.

• Good communication and interpersonal skills

Competencies:

• Managing your self

• Communicating and working with others

• Delivering Results

• Creativity and Innovation

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

Interested applicants should apply through THIS LINK

Only short listed candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Women and people with disabilities are particularly encouraged to apply