Embassy of Ireland, Addis Ababa

Position: Head of Administration

Salary: €29,160.24 gross per annum

Deadline: October, 02/2023

Our mission is to promote and protect abroad the values, interests and economic well-being of Ireland and its people. we do this under the political direction of our ministers, through our staff at home and through our Embassy network abroad.

The Embassy of Ireland, Addis Ababa is seeking to recruit a highly motivated hardworking, proactive and flexible individual with excellent communication and interpersonal skills to fill the position of Head of Administration.

Role and Responsibilities:

Under the direction of the Head of Mission and Second secretory, the Head of Administration will manage and direct the Embassy Administration Team to ensure the efficient and effective running of the whole Embassy's administrative, operational and human resource functions

The precise range of duties will vary over Time according to the needs of the Embassy, but will include the following:

• Day-to-day management of a diverse team with lead responsibilities including Human Resource Management, IT management system, staff learning and development, and Statutory Compliance;

• Robust management of the Ernbassy's administrative and support activities relating to procurement, and budgeting. office, security and contract management, ensuring compliance with Department of Foreign Affairs (DFA) policies and procedures;

• Participating in Strategic Planning review processes and contributing relevant information and analyses including advice on appropriate risk management and mitigation across the work of the Embassy

• Participating in cross-Embassy workplace teams including the Gender Core Team, Health & Safety Team and Green Team and ensuring the Embassy's policies are properly implemented;

• Manage strategic relationships with external stakeholders including government ministries, departments and agencies and oversee efficient and effective internal communications;

• Overseeing the acquisition, management, and disposal of the Embassy's physical properties including lease arrangements for relevant premises and ensuring compliance with appropriate procedures;

• Oversee the Embassy's knowledge management and learning functions and practices and the maintenance of a repository of Information, statistics and trends;

• The Head of Administration may be required to carry out other functions subject to the business needs of the Embassy, including periodic out-of-hours and weekend duties.

Essential Requirements Candidates must be able to demonstrate:

• Candidates must have a degree, preferably in disciplines such as:

  • Human Resource Management;

  • Business Administration Management;

  • Or a related field.

• Candidates must have at least five years' experience at a senior middle-management level with full responsibilities for corporate services and/or organizational operations;

• Candidates must show extensive experience in the planning and implementation of human resource management policies. performance management systems, payroll and related, as well as the ability to analyze. interpret and explain the legal framework regulating employment in Ethiopia;

• The candidate must provide evidence of flexibility, efficiency and effectiveness showing strong organizational skills, attention to detail, and ability to work under pressure and manage multiple tasks;

• The candidate should provide examples of being solution-oriented and committed to delivering results, including by adapting approaches if necessary;

• The candidate must demonstrate, using work-based examples, excellent interpersonal skills, being persuasive, working in a team but also dealing effectively with people in external organizations and demonstrating high standards of integrity and trust in a leadership role;

• Proven ability to collate and distill large amounts of information, summarising findings to be used for management decisions and planning;

• The candidate must possess an excellent working knowledge of Microsoft Office Suite (Outlook, Word, Excel);

• The candidate must have an excellent knowledge of budgets and procurement;

• The candidate must have effective supervision skills/knowledge of a range of skilled staff to ensure their effective utilization and performance;

• The candidate must be fully committed to teamwork and have the ability to work on one's own initiative;

• The candidate must be fluent in English with excellent written and oral communication skills;

• All applicants must have a permanent legal right to reside and work in Ethiopia

Additional Desirable Skills and Experience:

• At least five years of relevant experience working with INGO, donor agencies or similar environments:

• Familiarity with the key principles and practices of effective aid delivery.

• A good understanding of the role of the Department of Foreign Affairs and the Embassy of Ireland.

Terms and conditions of employment

Start Date: As soon as possible

Location: Embassy of Ireland, Addis Ababa

Contract duration: The successful candidates will be hired on a focused term three-year contract with a probation period of 60 working days Monday to Friday, with standard office hours from 8 am - 5 pm, with total working hours not exceeding 48 hours per week as per local labor law.

Annual Leave Entitlement: Annual leave entitlement is 20 working days per annum.

Salary: The starting salary will be €29,160.24 gross per annum paid in local currency. Salaries are paid directly to a bank account: therefore, the Successful candidate must have a bank account.

Eligibility: Candidates must have a permanent, legal right to reside and work in Ethiopia and will be subject to employment and taxation law.

Closing Date: Monday the 2nd of October 2023 @ 1700hrs

Application form:

• Application forms can be obtained on the Embassy's website: CLICK HERE or

• through an email request to ADDISABABAExternalEmail@dfa.ie or

• In person from the reception desk, Ireland Embassy (hard copy).

 How to apply

• Please send ONLY a completed application form to: ADDISABABAExternalEmail@dfa.ie OR

• To the postal address Ireland Embassy. P.O. Box 9585 Addis Ababa

• In person at the reception desk of the Embassy. before the closing date, with "Application for Head of Administration" in the subject line.

Depending on response rates, the deadline may be extended.

Please note that only short-listed applicants will be contacted.

Selection Process:

• Depending on the number of applications received, a short-listing of candidates to be called for a competency-based interview may be undertaken, based on the Essential/Key Requirements above

• It is planned that interviews will be held at the end of October/beginning of November 2023;

• A technical assessment will be included in the recruitment process;

• A second interview may be included in the recruitment process;

• A panel may be set up depending on the caliber of candidates.

General Data Protection Regulation:

• All personal information received will be kept in line with GDPR guidelines.

Security Clearance for Local Staff

Police security clearance will be sought in respect of individuals who come under consideration for appointment. Inquiries may also be made with the police force of any country in which the applicant under consideration for appointment resided. If unsuccessful, this information will be destroyed. If the applicant subsequently comes under consideration for another position, they will be required to supply this information again.

Please note that canvassing will disqualify applicants.

The Embassy of Ireland, Addis Ababa is committed to a policy of Equal Opportunity.