The Senior Contract Management Expert has responsibility to administer and manage the performance – based contracts of various service providers and vendors at Federal, Regional, Woreda project coordination units and community levels. He/she will assist with monitoring and administration of all commercial and service contracts in accordance with project PAD, PIM, Manuals and applicable legal requirements.

Roles and Responsibilities:

• Draft, negotiate, execute, and manage contracts and agreements in conjunction with internal teams (Procurement, Legal, Management team etc.).

• Liaise with successful bidders for obtaining necessary guarantees and insurances where necessary and coordinate for contract signing and issuance of notice to proceed with a commencement date.

• Contract administration including conducting contract management meetings, evaluating and resolving contractor’s claims, contractual disputes, variations by contractors, and recommending remedial measures and advising on available options (diligence notice, cancellation of contract, arbitration etc).

• Develop and execute guidelines and tools to improve contract management of goods and services, and implement performance measures against industry benchmarks Liaise with Procurement Expert for preparing tender and contract specifications, tender processes including analysing proposals and provide contract review expertise

• Administrate and Follows-up on the collections, recording, safeguards and issuance of Bid and Performance Securities/ Bonds submitted by Bidders/ awarded supplier/ contractor including the validity period for extension.

• Manage and track obligations, contract compliance, and deliverable acceptance

• Manage and maintain record of all contracts, management reports and other relevant information on an accurate and timely basis.

• Provide technical support for regions, woredas and kebeles and ensure proper documentation and record keeping at all levels.

• Recommend actions when the contractor is not in compliance with contract provisions

• Coordinate with contractors to determine and recommend alternative courses of action, such as extension of delivery schedule

• Assess contractor’s performance, monitor contractor activity to assure compliance, and identify the need for amendments of existing contracts;

• Prepare and edit contracts to reflect new realities in today’s changing marketplace in conjunction with our internal teams

• Monitors such matters as payments, claims, and contractual changes to ensure requirements of the contract are met

• Review and maintain completed contract file to ensure routine administrative matters are resolved or completed

• Work with the larger task team to gather information regarding which contracts to review on a regular basis both reactively and proactively

• Look for opportunities to build reports based on inputs from the procurement team and leadership

• Responsible for overseeing the administrative function of invoicing and maintaining precise records for future audits

• Perform other related duties that are assigned by project manager

Job Requirement

Qualification: BA or MA or PhD degree in Management, Procurement Management, purchasing and supplies Management, Economics, engineering, contract law or related field.

Work Experience:  12, 10 and 8 years of relevant experience in contract management. Candidate should have demonstrated experience on donor funded contract management and contract administration system.

Duty Station: The Federal Project Contract Management expert will be stationed at the Federal Project Coordination Unit in Addis Ababa with occasional travel to the regions.

Duration of the Assignment: The duration of the assignment will be for one year, but extendable depending on the satisfactory performance until the project period.

Salary: As per the standard of salaries set by the project.

How To Apply

Application Dead line: Interested applicants should submit their returnable CV and Supportive document within 10(Ten) working days starting from the first announcement in Ethiopian Reporter newspaper, Application shall be in person in below address.

Address: – Ministry of Agriculture, around Gurd shoal Behind ministry of Trade and Regional integration Block A 4Th Floor, Human Resource Executive

MINISTRY OF AGRICULTURE