Budget Source: GF-HSS

Grant Duration: 1 Year

Background Information – The GF Fund Project

The Global Fund is a 21st Century partnership organization designed to accelerate the end of HIV/AIDS, Tuberculosis and Malaria as epidemics. The Global Fund is a partnership with Governments, civil society, the private sector & people affected by the diseases. The Global Fund supports Health programs run by local expertise in countries & communities most in need.

General:

• Assist and advise Finance Coordinators in all financial reconciliations and reporting process including audit related issues.

• Ensure that all accounting and budgeting records are properly maintained and captured.

• Prepare timely variance report to appropriate bodies.

• Maintain long term and short-term cash flow projection to better monitor the cash balance.

• Ensure that the accounts are ready for external audit.

• Ascertain that audit findings and recommendations are properly communicated to concerned staff and are taken care of in time.

• Ensure that the branch ledger RDF and program accounts are timely reconciled with Head office.

• Ensure compliance with the statutory financial management and grant management requirements of donors.

• Make sure that Statements are shared to Home office and Resolve accounting discrepancy, if any.

• Maintain access to financial data base, computer software systems and manual filing systems.

• Interact with internal and external auditors in completing audit.

• Handle Reconciliation and liquidation of funds as per respective requirements and agreements.

• Other duties as assigned by the branch managers.

Specific:

• In Your team, the following processes will be handled:

• Reconciliation of Bank Statements are made and reported

• Reconciliation of Customer Accounts are made and reported

• Reconciliation of Vendor Accounts are made and followed up, confirmed, and recovered on time

• Reconciliation of Partner accounts and made and communicated

• Reconciliation of Account and made and intact

• Statutory quarterly reports are prepared on time

• Consolidated reports and Financial Statements are ready for audit

• Donor Reports are prepared in compliance to the respective grant requirements

• Management Reports are shared

Position: Senior Sector Specific Technical Assistant /Finance/

Number of posts: 01 (One)

Duty Station: Jigjiga hub  

Terms of Employment: One Year contract. 

Salary: Attractive

Job Requirements

 Educational background and work experience:

• BA in accounting Plus IFRS qualified or relevant financial or international development field

• Minimum of 8 years of experience in similar financial, compliance, or operational role supporting and international donor projects.

• Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures

• Very good in application of SAGE.

• Demonstrated experience operating in developing country environments, including managing projects, budgets, and work streams as well as local staff

• Strong organizational and interpersonal skills and ability to solve complex problems

• Ability to write, communicate, and prepare contractual documents clearly in English

• Proficient in MS Office and experience in using accounting software

 Required skills:

• Undertake day-to-day financial functions for the Post as follows:

• Prepare invoices related to the Post and ensure payments are made on time and are accurate and approved.

• Act as post receiving and banking officer.

• Administer project accounts.

• Compile and complete preliminary drafts of the annual Post budget estimates and budget updates.

• Maintain expenditure within budget allocations and cash flow predictions and advise Administration Manager of any aberrations.

• Ensure financial record keeping is up to date.

• Analyses expenditure patterns/progress for variance reporting and provide a monthly explanation. 

• Provide a monthly report to the Administration Manager on current expenditure levels and details of sensitive expenditure (travel, representation).

• Undertake end-of-month financial procedures, including monthly bank reconciliation.

• Administer that payments are reconciled in a timely fashion, staff recoveries and reimbursements are paid, and staffs are assisted to resolve issues regarding expense management.

• Update and maintain a Schedule of Payments to ensure timely processing of all payments.

• Maintain up-to-date records of financial authorities, commitments and internal controls.

• Assist with other financial tasks as required.

 Competencies

• Professionalism, client orientation, results orientation, accountability, integrity, respect for diversity, planning and organization skills, creativity and innovation, strong oral and written communications skills, teamwork skills, technological awareness

 Accountability: 

• Both the Civil service and FMOH/EPSS human resource development rules and regulations will be applied to guide the day-to-day services of the Technical Assistance /Finance/.

How to Apply

• Female applicants are encouraged.

• Qualified Applicants can submit their Original and Non returnable copies of supporting credential with CV & Application letter to EPSS Human resource Administration & Development Directorate within 7 consecutive working days from the date of this vacancy announcement. Working hour from Monday to Thursday mornings from 2:30-6:30 and afternoons from 7:30-11:30 and Friday mornings from 2:30-5:30 and 7:30-11:30 /local time/.

• Evidence of work experience submitted from non-government Organization should state that they have paid income tax as per the rules.

• The position of Senior Sector Specific Technical Assistant /Finance/ applicants can Submit your CV, work & education testimonial document via email: pfsahr@gmail.com or in person to Ethiopian Pharmaceuticals supply Service (EPSS) Head office, located around Gullele Area, in front of St. Paul’s Hospital, Millennium Medical College. For further information contact Tel. +251112131145