Vacancy No.:

IOM-VN/0080/23_Readvertised

Candidates who applied previously are required to reapply.

Position Title:

Supply Chain Associate (Warehouse)

Position Grade:

G-5

Duty Station:

Addis Ababa, Ethiopia

Type of Appointment:

VN, One Year Fixed Term Contract with possibility of extension

Estimated Start Date:

As soon as possible

Posting Period:

25.08.2023 - 31.08.2023

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Organizational Context and Scope

Under the overall supervision of the Supply Chain Officer, the direct supervision of the Senior Supply Chain Associate, and in collaboration with relevant units at Headquarters, Regional Office and the Administrative Centres, the successful candidate will be responsible and accountable for the Warehouse Management activities in Addis Ababa, Ethiopia.

Core Functions / Responsibilities:

Ensure all warehousing transactions are done in line to IOM internal guidelines and assist in management of commodity accounting, data quality and integrity in close coordination with Senior Supply Chain Associate

Assist in the overall management of the warehouse by receiving the goods, updating the warehouse records in the database, and dispatching the goods for operations in Ethiopia in accordance with the set-out plan.

Receive goods from global and local vendors/transporters and inspect the quantity/quality to ensure they all meet the same specifications and standards ordered.

Monitor loading/offloading activities at the warehouse whenever taking place and supervise the hired labour workers to cover the job properly.

Follow up on the transportation of goods exiting the warehouse to other destinations to ensure they reach their destination in the same condition as were dispatched.

Conduct physical inventory of items in the warehouse and provide updates on the inventory records upon completing each activity.

Keep the entire warehouse facility well maintained, including ensuring that goods are stacked, stored and updating the stock cards where necessary, and that security and safety measures are always maintained within the warehouse premises in coordination with the Security unit.

Minimize wastage by closely monitoring expiry items tracking and reporting, deployment of rodent control.

Prepare Quality Inspection reports to be submitted to Manila Supply Chain Unit (MSCU) Global Quality Assurance (QA)/ Global Quality Control (QC) for review and update internal QC/QA system reporting.

Registers samples received against bids for technical evaluation. Assist in the sample evaluation and inspection arrangements and disposing them after expiration of contract/long term.

Assist in maintenance of test records and reports. These reports to include –weekly and monthly reporting (instrumentation and control devices, KPI on Quality, rejected shipment, corrective action plans and reports on bid sample evaluation work).

Keep the relevant units such as Warehouse, Programme, Procurement and Logistics informed about the status of rejected goods and consignments that require follow up or replacement or requires penalty application.

Maintain a detailed inventory and control for reference and QC sample items received to facilitate the traceability and assist in disposing them after expiration of contracts / Long Term Agreements.

Monitor quality feedbacks and liaise with Monitoring and Evaluations Units and other concerned departments for continuous development / improvement of IOM goods and services.

Maintain and upkeep the IOM Quality Control Centre/laboratory.

Perform other related duties as required.

Job Requirements

Educational Qualification

Bachelor’s degree in Warehouse Management, Supply Chain Management, Procurement & Logistics, business administration or a related field from an accredited institution.

Certification in quality control standard and processes or experience in a technical or production facility an advantage.
Trainings, diploma courses on procurement (at least CIPS Level 2 or similar) and logistics an advantage.

Experience

A desirable of five or a minimum of three years of experience for BA degree holders or Diploma with five (5) years of experience in managing diverse quality control issues.
Experience in increasing staff knowledge and their capacity on the quality control importance.

Experience in managing diverse procurement and logistics operations

Skills

Strong analytical and critical thinking skills

Proficiency in MS Office applications such as Word, Power Point and Excel; knowledge of other applications such as Power BI and Visio will be desirable.

Excellent communications, teamwork, and organizational skills with the ability to manage multiple tasks simultaneously under time constraints, accurate and detail oriented.

Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM's system and processes as they apply to Supply chain management.

Languages

Thorough knowledge of spoken and written English is required.

Working knowledge of other local languages is an advantage.

Values and Competencies

Values

Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 1

Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge continuously seeks to learn, share knowledge, and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring, and motivational way.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Applicatns are required to apply via this LINK. Please put the vacancy number, job title and the duty station you are applying for in the subject line i.e. “Application for Supply Chain Associate (Warehouse), IOM-VN/0080/2023, Addis Ababa”

Any application without this information in the subject line and that does not fulfill/attach the below-listed documents will be disqualified and excluded from the applications.

Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified women to apply!

Posting Period

From 25 August 2023 – 31 August 2023