Country: Ethiopia

Organization: International Organization for Migration

Closing date: 30 Aug 2023

Vacancy No. IOM-SVN/0093/23

Position Title Project Assistant – Shelter/NFI

Duty Station Shire, Ethiopia

Classification G3

Type of Appointment Special Short Term- 6 months with possibility of extension

Estimated Start Date As soon as possible

Posting Period 16.08.2023 – 30.08.2023

The International Organization for Migration (IOM) is the UN Migration Agency with 174 Member States. IOM works closely with governmental, intergovernmental, and non-governmental partners in the field of migration. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Under the overall supervision of the Deputy Chief of Mission (DCoM) and direct supervision of the head of the sub-office; the successful candidate will perform the following functions*.*

Responsibilities and Accountabilities

1. Provide general/clerical assistance in implementing Emergency Shelter activities.

2. Retrieve, compile, summarize, and present information/data on specific Shelter needs and gaps.

3. Assist in monitoring the budget and updating budget-related information.

4. Support administrative coordination for project implementation, involving liaison with diverse organizational units or external parties to initiate requests, obtain necessary clearances, process, and follow-up on administrative actions.

5. Draft status reports, correspondence, briefing notes, graphics, statistical tables, presentations, and other forms of documentation.

6. Support the organization of meetings, workshops and training sessions.

7. Respond to general information requests and inquiries; set up and maintain files/records.

8. Perform other related duties as assigned.

Required Qualifications and Experience

EDUCATION

• School diploma with three years of relevant experience; or,

• Bachelor’s degree in political or social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with one year of relevant professional experience.

EXPERIENCE

• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.

• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups; and,

• Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is advantageous.

SKILLS

• In-depth knowledge of the broad range of migration-related subject areas dealt with by the Organization; and,

• Knowledge of UN and bilateral donor programming.

• Knowledge of financial rules and regulations.

Languages
IOM’s official languages are English, French, and Spanish.

REQUIRED

For this position, fluency in English is required (oral and written).

DESIRABLE

Working knowledge of Tigrigna is desirable.

Competencies

The incumbent is expected to demonstrate the following values and competencies:

VALUES - All IOM staff members must abide by and demonstrate these five values:

Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.

Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Courage: Demonstrates willingness to take a stand on issues of importance.

Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

CORE COMPETENCIES - Behavioural indicators – Level 1

Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.

Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.

Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

How to Apply

• For External applicants: you can view the advert via reliefweb.int and you are required to send your application letter enclosed with your updated CV to RECADDIS@iom.int ONLY. Please put the vacancy number, job title, and the duty station you are applying for in the subject line i.e. “Project Assistant – Shelter/NFI, IOM-SVN/0093/2023, Shire, Ethiopia”

• Any application without this information in the subject line and that does not fulfill/attach the below-listed documents will be disqualified and excluded from the applications.

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice.

• CV (written in English) with three professional referees and their contacts (both email and telephone) and Copies of all Academic Certificates from an Accredited University

Only shortlisted candidates will be contacted.

The appointment is subject to funding confirmation.

We strongly encourage qualified women to apply!