Introduction
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Marie Stopes International (MSI) is one of the largest international family planning Organizations in the world. We are results oriented social enterprise that develops efficient, effective and sustainable family planning programmes around the world.

 Marie Stopes International-Ethiopia (MSIE), a partner of the MSI, is currently undertaking a dramatic scale-up of health service delivery for low-income women and couples in Ethiopia. This includes expanding clinics and rural Outreach programs into new regions of Ethiopia; and creating social franchising networks of other private quality service providers.

 Vision, Mission and Goals of MSIE

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Vision: to become a sustainable nationwide provider of high quality, integrated reproductive health/family planning services. Mission: Ensuring the Individual’s Right to Children by Choice not Chance. Goal: The Prevention of Unwanted Births.

 Overall Responsibility

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Working with and reporting to the senior Procurement Manager the Procurement officer will be in charge of the following: Plan, organize, coordinate and control the procurement of goods or services to meet the requirements of work units or centres; S/he shall also be expected to provide appropriate technical support services to all work units in implementing the developed organizational policies, procedures, and systems.

  Specific Responsibilities

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1) Strategy Development and Planning

Objective: Assists in successful strategic development and national expansion in line with the values of MSI Partnership and the goals of sustainability and leading the family planning sector.

 ·    Assist in the development of MSIE’s Procurement Management Strategy development to contribute to MSIE program sustainability and increasing access to family planning and SRH services in Ethiopia.

·     Assist in monthly and quarterly performance reviews.

·      Provide appropriate technical support and participate in target setting and in designing business plans to facilitate the procurement planning process.

 2) Procurement Management

Objective: To establish effective and efficient procurement management system in the organization

 ·       Conducts a supply market analysis periodically to identify the potential supply risks and opportunities and develop specific supply strategies.

·       Conducts quarterly market price surveys for major categories of goods and services procured by MSIE and establish price database.

·       Compiles and implements a procurement plan. 

·       Assumes responsibility and oversight of large and complex purchases involving use of Requests for Quotations/Proposals (RFQ/P) or a bidding document. Assists departments with specification development, drafts RFQ/P, serves on evaluation committee, obtains approval.

• Receives, examines, and processes requisitions; Prepare bid documents, including invitation to bids, tender documents, request for proposal, contract/purchase orders in line with the organization's policy, procedure, and formats and places orders with appropriate or prequalified bidder(s).

·       Reviews, analyses all purchases to ensure justification exists and policy is followed, and award is made to the lowest priced technically responsive bidder.

·       Resolves problems and protests concerning bid solicitations, contract awards or contract performance as the need arises. Addresses unauthorized purchases. Conveys decisions both verbally and in writing referencing law and policy.

• Develops and maintains MSIE Approved Suppliers and Preferred Suppliers Roster

• Update PDTS in real time.

·       Develops and maintains an effective working relationship with vendors and fosters relations between suppliers and internal users/departments.

·     Compares costs and evaluates the quality and suitability of supplies, materials, equipment, and services.

• Confers with and assists officials of all departments to determine purchasing needs and specifications.

·       Maintains records electronically on purchase price information on both open market and contract purchases and revises these as conditions changes.

·       Analyzes purchasing trends to determine if an agency contract or country wide contract would benefit the Organization.

·       Analyses vendor terms and conditions and revises to ensure compliance with procurement rules and procedures of the organization.

·       Coordinates with the requisitioning department to obtain required information and/or documents necessary for processing any procurement.

·       Ensures the preparation and dissemination of periodic computerized procurement status report to requesting departments and relevant managers.

·       Maintains current data on vendors, price as well as appropriate records.

·       Makes sure hard and soft copies of all bid analysis & purchase committee recommendation, contracts, and hard copies of other relevant documents particularly useful for future reference are maintained.

·       Monitor and co-ordinate deliveries of items from suppliers to ensure that all items are delivered on time.

·       Regularly identifies reputable and dependable suppliers in all major categories of goods and services procured by MSIE and notifies the Tender Committee for further evaluation and recommendation to include those suppliers in the Approved Suppliers Roster

• Monitors Approved/Preferred supplier’s behavior and recommends exclusion of any misbehaving supplier from the Approved/Preferred Suppliers roster.

·       Perform any other duties as instructed by the Procurement and Asset Manager

 3) Team Leadership

Objective: Strategic oriented, motivated, productive and appropriately managed team

 Identifies training needs and organize training programmed in the area of procurement for MSIE staff in consultation with the senior Procurement Manager

Perform other duties as assigned by the procurement and Asset Manager 

Job Requirements

Person Specification

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 1. Required Qualification:

• BA. Pharma in pharmacy from an accredited college or university. A purchasing certification is an added advantage.

 2.  Experience

·      a minimum of three (3) years of relevant experience

 3. Skills required, Attitudes and Attributes

 Considerable knowledge of purchasing methods and procedures and of the techniques of specification writing

•  Knowledge of government, USAID, DfID and other donor procurement regulations

·    Considerable knowledge of methods of analyzing supplies and materials.

·    Ability to supervise the work of others in the performance of routine purchasing office duties.

·     Ability to establish and maintain effective working relationships within the Organization and vendors.

• Strategic oriented

• Commitment to MSI Core Values

• High level of integrity and ethical behavior

• Ability to work under pressure.

• Ability to make logical and timely decisions.

• Good communication and interpersonal skills

• Pro Choice

  Number of Position: (01)

Duty Station: Support Office, Addis Ababa     

Type of Employment: Contract for six months

How to Apply

We invite candidates meeting the required qualifications to download the job application form from THIS LINK and email to Humanresource@mariestopes.org.et before the closing date of this announcement i.e. within ten (10) days.

Please note that we ONLY consider those who filled in the application form and send us back.  We regret to inform that we do not accept CV at this stage.   

Please mention the title of the position and workplace you applied for on the subject line of your email.

Due to the volume of applications, we will only contact shortlisted candidates, and we are unable to provide any feedback on unsuccessful applications.

CANDIDATES WHO DO NOT FOLLOW THESE INSTRUCTIONS WILL NOT BE CONSIDERED.

MSI ETHIOPIA REPRODUCTIVE CHOICES STRONGLY ENCOURAGE FEMALE CANDIDATES TO APPLY!