Job Expired

company-logo

Manager, General Service

Heal Africa Health City S.C

job-description-icon

Business

Business Administration

Kemise

6 years - 8 years

1 Position

2023-07-25

to

2023-07-29

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Procurement & supply management

Full Time

Share

Job Description

Job brief: 

The General Services, and Facilities Management Manager is responsible to plan, direct or coordinate general and administrative services of the company including facilities planning and maintenance and other office support services. He/she provides leadership in planning, managing, implementing, and maintaining systems and procedures to ensure the smooth operations and effectiveness of office support services in the company.

Duties and Responsibilities:

·          Plans, organizes, coordinates and supervise general service support operations, facilities management and property administration of the company;

·          Ensures that policies, procedures, and guidelines relating to the provision of general service activities of the company are adhered to;

·          Ensures that the access to the company premises, movement of people at the point of entry and exit and the overall security services are reliable;

·          Follow up timely inspection of company vehicles, timely renewal of trade licenses, and insurance coverage of vehicles;

·          Ensures the utilization of service cars in compliance with company policies and procedures;

·          Supervises the cleanness of offices as well as premises periodically and ensures that cleaning materials are supplied in time and are utilized economically for the intended purpose;

·          Follows up and facilitates travel document of the company staff and foreign guests;

·          Conducts assessment of workplaces periodically and takes preventive measures to avoid accidents on employees and fire accident to property

·          Keeps and updates a database of the company’s vehicles including repair and maintenance expense, tire change, fuel consumed, etc.

·          Ensure regular review of all service contracts with service providers and vendors for competitiveness in the market so as to obtain the best value for money;

·          Handles contract administration of office rent, outsourced security agreement, fire extinguisher service agreement, insurance companies, equipment/furniture maintenance companies and notifies expiry of the contract to immediate supervisor beforehand;

·          Ensures the provision of general services including telephone, photocopy, water and sanitary services and functioning of the same;

·          Ensure that office furniture and equipment inventory is regularly updated and ensure regular maintenance of vehicles, office equipment as and when needed;

·          Work closely with Finance team to ensure an annual Fixed Asset Report is prepared, then updated based on regular  inventory count including overseeing the disposal properties;

·        Oversee management of office stores for supplies and furniture’s, ensure appropriate use of office stationeries, supervise office stationery stock and ensure cleanliness of store room;

·        Follows up timely settlement of payments for land lease, renewal of trade licenses, office rent, outsourced services and utility bills;

·        Ensure that company’s properties are insured, the list of property is updated, and there is follow up on any insurance claims;

·        Lead work space arrangements for staff, configuring office and common areas, and organize furniture and other procurement, repairs and improvements as needed;

·        Provide relocation support to any expatriate staff including in the identification of housing, negotiating leases, establishing services such as utilities, clearing shipments through customs, obtaining work & resident permits, drivers licenses, bank accounts, etc. and providing other assistance to facilitate entry into or departure from country;

·        Prepares annual plan and budget for the department;

·        Any other duties as assigned by the supervisor;

Job Requirements

Requirements and skills:

·        MA/BA in management, procurement & supplies management, property administration or related fields 

·        6/8 years relevant experience

Core competencies

·        Good computer skills are a privilege

·        Good leading skills and business orientation operator or secretary

·        Excellent in Microsoft office tools

·        Good analytical, conceptualization, and writing skills

·        Excellent in document handling and management

·        wide experience of office work

·        Excellent organizational skills

·        Good interpersonal skills

How to Apply

Interested and Qualified applicants can apply using  CLICK HERE

Fields Of Study

Procurement & supply management

Related Jobs

7 days left

Oda Hulle General Hospital

Reception Head

Receptionist

time-icon

Full Time

2 yrs

1 Position


Bachelor's Degree in Business Administration, Accounting or in a related field of study with relevant work experience, especially in a hospital environment. Afaan Oromoo  writing, reading, listening, and speaking is an asset  Duties & Responsibilities: - Supervise and lead the reception team, including scheduling, training, and performance management. - Ensure the reception area is clean, organized, and professionally presented at all times. - Greet and assist visitors and clients in a courteous and professional manner. - Oversee the handling of incoming calls, emails, and correspondence, ensuring prompt and accurate responses. - Manage visitor logs, security procedures, and issuing visitor badges. - Coordinate with departments to ensure smooth communication and guest handling.

Jimma

7 days left

Oda Hulle General Hospital

Personnel & Archive

Archivist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in HR, Management, Business Administration or in a related field of study with relevant work experience Afaan Oromoo writing, reading, listening and speaking is an asset Duties & Responsibilities: - Maintain and update employee records, including contracts, job descriptions, attendance, and leave documentation. - Assist with recruitment processes by managing job postings, collecting applications, and organizing candidate records. - Prepare employment contracts, orientation packages, and employee handbooks. - Organize and maintain both physical and electronic archives related to hospital operations, patient non-clinical records, HR, and administrative documents. - Ensure that records are properly classified, labeled, and stored according to hospital policy. - Retrieve archived documents as needed for audits, inspections, or administrative use.

Jimma

7 days left

Oda Hulle General Hospital

Customer Service Officer

Customer Service Officer

time-icon

Full Time

2 yrs

3 Positions


Bachelor's Degree in Business Administration, Accounting or in a related field fo study with relevant work experience Health background is a plus. Duties & Responsibilties: - Greet patients and visitors warmly and professionally upon arrival. - Provide accurate information about hospital services, departments, visiting hours, and procedures. - Assist patients with registration, admission, and discharge processes. - Handle patient inquiries, feedback, and complaints promptly and courteously, escalating complex issues when necessary. - Coordinate with clinical and administrative teams to ensure timely service delivery. - Maintain confidentiality of patient information in accordance with hospital policies and privacy laws.

Jimma

16 days left

Ahununu Trading PLC

Evening Dispatch Officer

Dispatcher

time-icon

Full Time

1 - 2 yrs

2 Positions


Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.

Addis Ababa

21 days left

Yimaru Academy

Admin/ Receptionist

Receptionist

time-icon

Full Time

1 yrs

1 Position


Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.

Addis Ababa

21 days left

Yimaru Academy

General Manager

General Manager

time-icon

Full Time

2 - 5 yrs

1 Position


Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.

Addis Ababa