About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Position Title:          Administrative Officer

Department:            Administration

Duty Station:            CRS Ethiopia/Addis Ababa

Employment Term:   Indefinite term contingent to program funding

Reports To:                 Administrative Manager

Application Deadline:   July 2, 2023

Job Summary:

You will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will help ensure stewardship of resources and a high-quality service approach are integrated into administrative systems, policies, and procedures.

Job Responsibilities: 

• Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions. 

• Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations.  

• Engage with relevant external stakeholders (government officials, partners, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date. 

• Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems. 

• Provide support on administrative department transactions and processes (e.g. draft letters, prepare lease contract agreements, proofread, draft simple correspondence/ memo, payment requests, purchase request, advance request, liquidation, etc.).

• Ensure the availability of stationary materials and office supplies, plan and request quarterly needs and distribute as needed.

• Ensure the timely preparation of service contracts with owners and vendors including insurance companies, security and cleaning companies. Help on the timely payment facilitation for rental houses, office buildings and staff parking spaces.

• Supervise office attendants, outsourced service givers and interns. Serve as a focal person for internal communication related to administrative support services.

• Performs miscellaneous job-related duties as assigned.

Job Requirements

Education and Experience 

• BA/BSC Degree in supplies and purchasing management or related field from recognized institution

• 4 years of relevant experience is required

• Additional education may substitute for some experience. 

• Experience and proficient skills in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. 

 Personal Skills  

• Good planning, organizational and time management skills 

• Strong customer service orientation with very good communication and interpersonal skills  

• Ethical conduct and ability to maintain confidentiality  

• Proactive, resourceful, solutions-oriented and results-oriented 

  Required/Desired Foreign Language  

 Travel Required (include percentage of required travel, if applicable)  

 Key Working Relationships:  

Supervisory: Admin assistant

Internal:  TBD

External:  TBD

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

 Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to Apply

You should fill the application form through this link: CLICK HERE and attach your up-to-date CV on/before the application deadline June 28, 2023.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**