About CRS

Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work are accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance, and peacebuilding.

Position Title:          Administrative Assistant

Department:            Administration

Duty Station:            CRS Ethiopia/Addis Ababa

Employment Term:   Indefinite term contingent to program funding

Reports To:                 Administrative Officer

Application Deadline:   July 2, 2023

Job Summary:

You will provide service in the day-to-day delivery of responsive, effective and efficient administrative activities in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of resources to help ensure operational effectiveness in support of high-quality Property administration.

Job Responsibilities:

• Facilitate communication with all units of the organization and external stakeholders as relevant, especially in relation with receiving & issuing of goods, periodic inventory, Sending/receiving regarding assets under the custody of each staff.

• Post the received and issued goods on system/insight/e.g., receive expected shipments, inspect receipts, and put away receipts and prepare final distribution issue/delivery notes/, and record lot numbers and serial numbers of the received and issued assets/goods.

• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc. Updating stock balance (e.g.  recording of the issued, received and transferred goods).

• Prepare transactional documents in support of general property operations processes and support coordination of transaction processing (e.g. asset transfer requests, documenting assets transfer agreements, etc.).

• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.

• Responsible & maintain all the temporary / transit stores within CRS Addis Ababa, and closely work with CRS ITC unit in relation with inventories of ICT related assets. 

• Performs miscellaneous job-related duties as assigned.

Job Requirements

Education and Experience

• High School diploma required. Professional diploma/Certificate or courses in Administration preferred.

• Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus.

• Additional education may substitute for some experience.

• Experience with warehousing, inventory administration function, data entry into online databases and forms, and working with various office equipment.

• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

 Personal Skills

• Good time management skills with ability to work on multiple tasks

• Strong customer service orientation with good communication and interpersonal skills

• Proactive, resourceful, solutions oriented and results-oriented

 Required/Desired Foreign Language

 Travel Required (include percentage of required travel, if applicable)

 Key Working Relationships:

Supervisory:

Internal:              with all CRS staffs who have assets under their custody 

External:              With suppliers for checking & receiving goods procured

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship

 Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to Apply

You should fill the application form through this link: CLICK HERE and attach your up-to-date CV on/before the application deadline June 28, 2023.

You will be contacted only if selected for written exam/interview. Phone solicitations will not be accepted. These job opportunities are open to Ethiopian nationals only.

CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. 

** Qualified women & persons with disability are highly encouraged to apply**