The Organisation

 Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

 We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

 Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

 We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

 We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

 This role will be responsible for efficient and accurate information management of individual case, and produce biweekly, monthly, disaggregated statistics and qualitative updates of progress upon demand according to the protocol. The CPIMS Officer assumes the responsibilities given under the purpose and undertakes his/her regular tasks in accordance with a well-defined framework of policies and procedures under immediate supervision.

CPIMS Officer is responsible for the implementation of the information management system as part of case management responses for IDPs and conflict-affected host community children vulnerable to abuse, exploitation, neglect and violence.

Responsibilities and Accountabilities:

Project Planning, Implementation and Monitoring (50%)

• Ensure the information on the individual case files registered under case management are safely and accurately synchronized into the CPIMS+ data base, and exported on a regular base

• Review the quality of the data, identify any inconsistency and report the project team members and line manager for corrective and follow-up actions

• Make sure each step of the case management process is maintained properly, and Support the data collection process to ensure data quality.

• Responsible for ensuring all data protection and information sharing protocols are observed while managing information

• Closely support the Child Protection Officers, and Case Management teams on the use of CPIMS+ including filling of the case management forms, data backups, and proper use of devices.

• Ensure handling and/or configuration of tablets & software update is according to set standards and provide support in maintenance

• Monitor technical problems associated with the system and devices to make troubleshooting when necessary.

• Managing and maintaining camp/IDP  level CPIMS+ to the level of high quality standard

• Provide induction to new case management staff joined CP and facilitate refreshing training, and on-job support on new features of the system.

• Participate in CPIMS+ biweekly meetings concerning case management and related administration issues. Contributes to ongoing reflection and learning within the team to improve programme performance.

• Alerts team members about recurring problems & communicates updates on issues in a timely manner to ensure productivity;

• Perform CPIMS+ Data synchronization on weekly bases, Connect tablets with Internet/WIFI and make sure that the data collected offline goes into the main database in collaboration with CPiE team including charging tablets.

• Perform Data harmonization with UNHCR between proGres V4 and CPIMS+

• Work closely with the CPI Coordinator, CP officers and case management team on the roll out of the CPIMS+

• Perform any other activities as delegated by line manager.

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.

Program Liaison, Coordination and Networking (25%)

• Mentor and support social workers and other child protection staff and develop a positive team spirit to encourage innovative and quality programming.

• Collaborate with other Project Officers to ensure the integration of CP into other sectors such as Education, Health, Sanitation and Nutrition etc programs.

• Develop and maintain skilful and effective communication and working relationships with relevant partners including children, families, community leaders, government stakeholders and other implementing partners.

• Coordinate, and facilitate regular meetings with the community, children and implementing agencies and sectors including preparation of agenda and circulate the minutes of the child protection working groups (coordination body) meetings;

• Interact with Government and other partners, NGOs, UN and bilateral agencies in the different stages of CP project implementation and follow up on agreed points;

Monitoring and Evaluation (25%)

• Initiate/participate in periodic program review meetings with partners and community members.

• Support the CP team in ensuring the availability of accurate, complete and up-to-date information required for effective Child Protection program implementation, follow-up, review, and M&E.

• Regularly review and give feedback on the child protection project information management system and follow-up and report on the progress of the CPIMS data.

• Prepare quality reports of project activities on regular basis and share with relevant actors as directed by the Child Protection coordinator.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understand and put into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC).

• Ensure that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

• Ensure that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Leadership and BUSINESS management COMPETENCIES

Leadership COMPETENCIES

• Courageous in taking a lead, focused on Plan International's purpose and making the most effective contribution within my own work context.

• Behave in line with our values and safeguarding practices, inside and outside work.

• Challenge own attitudes, unconscious bias and behaviour and speaks up when they see wrong doing, especially by those who use their power over others to create fear or abuse.

• Understand and adhere to the policies, processes, practices and standards relevant to own work and keeps their knowledge and skills up to date.

• Honest and efficient in use of resources, including own time.

• Take responsibility for own performance and development: reflecting; seeking and listening to feedback; learning from mistakes; finding people or resources to help them learn.

• Constructive and optimistic in facing setbacks, challenges and change, using own initiative to analyze issues and improve things.

• Good team player, communicating effectively and being open and supportive towards those around them.

BUSINESS management COMPETENCIES

• Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy

• Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security

• Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management

• Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

• Degree or equivalent in Computer Science, Information Technology, Information System, Information Management, Statistics, or other relevant fields

• At least 3-years of experience in Information management, Database management, and Data analysis.

• Experience with managing child related data, more preferably CPIMS/CPIMS+. 

• Excellent understanding of data protection and information sharing protocols.

• Very good conceptual understanding of the job

• Fluency in English/ verbal and written

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching

• Ability to work effectively as a team member and independently

• Commitment to PIE’s values

Skills required:

• Strong communication and interpersonal skills, with experience working in multicultural, multi – location, values driven teams.

• Proven skills and experience in system development, repair and maintenance.

• Preferably basic knowledge on case management and child protection programming

• Strong Information management skills and proficiency in IT/computer skills (including sound Power BI, KOBO, CPIMS+ proficient).

How to Apply

The closing date for the application is June 25, 2023. Qualified candidates should submit their application with the links provided below.

For internal applicants: https://performancemanager5.successfactors.eu/sf/jobreq?jobId=47024&company=PlanInt

For external applicants: https: https://jobs.plan-international.org/job-invite/47024/

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

·       Only Shortlisted candidates will be contacted.

·       We are not accepting CVs that are not sent through the indicated links.

·       Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

·       Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.