Background:

International Fertilizer Development Centre (IFDC) is a public international organization addressing critical issues in the area of international food security, the alleviation of global hunger and poverty, environmental protection of economic development, and self-sufficiency. In addition, to its headquarters in Muscle Shoals, IFDC has offices and/or staff stationed across Africa, Asia, and Europe

IFDC is a registered International NGO in Ethiopia and currently seeking to recruit Admin officer for ETH office.

The IFDC Ethiopia Administration Officer will have experience related to Office Management and this position has the following component:

• General procurement of goods and services whilst compliance with IFDC procurement policies and ensuring value for money and best service delivery.

• Staff contract tracking and documentation process for proposed staff hire

• Asset management and a general inventory of equipment

• Staff Insurance

Primary Duties and Responsibilities:

• Prepare, process, and maintain contract agreements for service vendors, and complete required inspection, quality assurance testing, invoice processing, and contract closeouts.

• Manage Staff contracts and process renewal /coordinate actions related to recruitment (HR) in collaboration with the National Admin and Finance

• Oversee the day-to-day Administration in Plan, coordinating, and managing all administrative procedures and systems

• Allocate responsibilities and office space

• Maintain confidential personnel files ensuring that information is complete and

• Ensure compliance on all procurement processes (goods and services) is adhered to whilst ensuring IFDC’s policy on procurement is assured e.g. preparation of Request for Quotes (RFQs), Purchase Requisition, and Purchase Orders (PO)

• Ensure IFDC gets value for money on the procurement of goods and services

• Maintain strong relationships with IFDC Vendors as well as organize vendors' workshops and ensure service delivery.

• Control and manage IFDC equipment, (disposal, inventory and manage a fleet of generating sets)

• Arrange travel and hotel reservations, purchase flight tickets, for project staff on official trips and project

• Processing requests for visas, identity cards, and other documents

• Handle staff Insurance (Health insurance and Group life/Group Accident Insurances)

• External liaison /etc.

• Monthly timesheet and leave reporting.

• Supervise all the IFDC Drivers and Administration Assistants in

• Collaborate closely with hosted staff and partners and ensure all activities and requests are well

• Ensuring the office is stocked with necessary supplies and all equipment is working and properly.

• Planning, scheduling, and prompting office events: including meetings, conferences, interviews, orientations, and training.

• Carry out other duties and demands as required.

Position Location:

• This position will be based in Addis Ababa, but the candidate should be available to travel when called upon.

Reporting – The position will report to the NAFO ETH.

Current Job Openings --> Full Time --> Full Time Africa

• ID:20121070

• Full-Time/Regular

Job Requirements

Required Experience

• A bachelor’s degree is required; a master’s degree is preferred.

• A minimum of 8 years work experience is required; 6 years relevant work experience is preferred.

• Strong communications, analytical, writing, and interpersonal skills; excellent report writing abilities required.

• Ability to work as a team;

• Excellent understanding and applications of computerized database development, system, processes and

• Critical thinking and problem-solving skills

How to Apply

Interested and qualified candidates should submit their application through the IFDC Recruitment portal. CLICK HERE

             Closing Date for Application:

              July 15th, 2023