Under the direct supervision of Finance and Admin Director, to support organization’s finance operations unit both Addis Ababa based, and field based, program support, Audit and financial reporting, donor reporting and operationalize finance management and internal control systems for International Medical Corps’ field offices. The position holder will be responsible for overall review of country office transaction list against the vouchers in sample base, handles test of transactions (ToT) and conduct capacity building of the finance team, monitor data entry. The position holder will be responsible to build the capacity of the field finance team with frequent travels to the field offices. She/he is responsible for the budget preparation of the new proposals, prepare monthly pipeline/BVA report and projections with program team and donor reports as assigned by line manager. Works closely with the Finance and Admin Director, Sr. Finance Managers both Accounting and Budgeting & Reporting.

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.

 MAIN TASKS AND RESPONSABILITIES

Accounting and Finance Management

§  Ensure financial policies and procedures are in accordance with IMC and funding source requirements, together with the Finance and Admin Director, roll out key of allocation for all sites’ shared costs timely.

§  Ensure field finance team entered daily data entry and vouchers are scanned as per the transactions in the ledger and conduct test of transaction (ToT) for each field offices.

§  Responsible for the checking and review of monthly transaction list against physical document checking and provide feedback to each field offices as well as Senior Finance Managers and FAD in Country office.

§  Ensure compliance with internal and donor regulations and procedures, establishing finance and supporting function policies, systems, and procedures, and directing or performing their development, documentation, and implementation

§  Manage and oversee project’s internal and external financial audits, follow up on implementation of audit and compliance review recommendations.

§  Monitor the daily data entry in the accounting software system in a weekly basis and alert all Addis and field finance team for the data entry completion.

§  Check the accuracy of the data entered to the system like transaction descriptions, account codes, project ID and expenditure unique code (Ref2 code) correctness in a regular basis.

§  Work closely with the Country Compliance Manager on the areas that requires finance team participation and areas needs improvement as per his/her Compliance field report.

§  Covers gaps whenever there required for the field finance staff and recruit field finance.

§  Work closely with the Financial Control Unit (FCU) regarding the scanned vouchers completeness, test of procurement and financial transactions and others.

Budgeting/Grant Management

§  Ensure compliance with current budget and spending policies, and propose improved policies and systems regarding spending guidelines, cost savings, cost allocation, and annual planning.

§  Support the budget and reporting team in the budget preparation, reporting which most importantly on the TM1 implementations.

§  Ensure that grant finance transactions are coded correctly and flag any coding related issues to respective finance and program team during the pipeline generation and flag the issue during the pipeline meeting.

§  Support the budget and reporting team on the preparation budget for the government MoU and reports

§  Work closely with the sr. Finance Manager- budget and reporting on budgeting, donor reports, budget vs actuals reports and donor audits and donor document verification.

§  To assist and coach field program managers and finance team on the pipeline projections and review process.

§  Ensure that projections are recorded to TM1 system (budget and reporting system) and work closely with field program team about Pipeline variance analysis justification.

§  Ensure that monthly Staff work effort matrix is updated with current information and share to respective field office on time.

§  Work closely with the HR/Admin team on the labor list (employee mapping) update for the TM1 purpose.

 Job Requirements

MINIMUM REQUIREMENTS

·         Minimum of University degree in accounting/ finance   preferably a    master’s degree.

•         Minimum 6- 8 years managerial experiences in a non-profit organization or

·         Equivalent experience, training, and education

•         Extensive experience in the administrative and financial management of 

•         Extensive experience in working with computerized accounting systems,

·         Preferably cost point and other similar online accounting packages

•         Comprehensive knowledge and working experience with USAID/BHA, UNHCR,

UNOCHA, UNICEF, WFP, UNFPA, ECHO, BPRM and other donors.

•         Skills and knowledge in program sustainability and capacity building, public-  

•         Strong writing and presentation skills

•         Proven capabilities in leadership required

•         Strong negotiation, interpersonal and organization skills

Additional Information

Travel Required:      40% of Time

Scope (Financial / Non-Financial): Financial

Key Contacts (Internal and External): Addis and field finance, Program, HR and Logistics/Procurements

This job description is subject to review to ensure that it reflects the requirements of International Medical Corps.

Code of Conduct

As applicable to this position, an individual must promote and encourage a culture of compliance and ethics throughout the organization and maintain a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Staff are also responsible for preventing violations to our Code of Conduct and Ethics, which may involve Conflicts of Interest, Fraud, Corruption or Harassment.  If you see, hear or are made aware of any violations to the Code of Conduct and Ethics or Safeguarding Policy, you have an obligation to report.

 If this is a supervisory position, one must set an example of ethical behavior through one’s own conduct and oversight of the work of others; ensure that those who report to you have sufficient knowledge and resources to follow the standards outlined in the Code of Conduct & Ethics; monitor compliance of the people you supervise; enforce the Code of Conduct & Ethics and International Medical Corps’ policies, including the Safeguarding Policy and the Protection from Harassment, Bullying and Sexual Misconduct in the Workplace Policy, consistently and fairly; support employees who in good faith raise questions or concerns.

 Safeguarding

It is all staff shared responsibility and obligation to safeguard and protect populations with whom we work, including adults who may be particularly vulnerable and children. This includes safeguarding from the following conduct by our staff or partners: sexual exploitation and abuse; exploitation, neglect, or abuse of children, adults at risk, or LGBTI individuals; and any form of trafficking in persons.

 Equal Opportunities 

International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.

 How to Apply

Interested applicants who meet the above requirements should submit their application letter by clearly stating the position that you are applying for and CV through  THIS LINK

Female candidates are highly encouraged to apply.

Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc. are all encouraged to apply.