Job Expired
Budgeting and Reporting Specialist
International Medical Corps (IMC)
Business
Business Administration
Addis Ababa
5 years - 6 years
1 Position
2023-06-06
to
2023-06-16
Business Administration
Accounting & Finance
Full Time
Share
Job Description
International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com.
JOB SUMMARY
Under the direct supervision of Senior Finance Manager, to support organization’s finance operations unit both Addis Ababa based, and field based, program support, Audit and financial reporting, donor reporting and operationalize finance management and internal control systems for International Medical Corps’ field offices. The position holder will be responsible for Ensure timely preparation of budgets for new project proposals, budget revisions, efficient budget monitoring, financial donor reporting and audit process for the projects, in compliance with donor and IMC policies and procedures. She/he is responsible for the budget preparation of the new proposals, prepare monthly pipeline/BVA report and projections with program team and donor reports as assigned by line manager. Works closely with Sr. Finance Manager -Budgeting & Reporting.
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
MAIN TASKS AND RESPONSABILITIES
Budgeting
§ Provide cost allocation based on gaps and ensure all actual gaps for each area are considered and taken into account when budgeting for each proposal.
§ Ensure a timely and well-coordinated budget preparation with all the program sectors and field offices.
§ Manage the internal budgeting tool/template with fixed lines to ensure all relevant costs are accounted for therefore minimizing risk for missed costs.
§ Ensure flagged amendments are concluded including cost extensions and no-cost extensions.
§ Ensure that new proposal budgets follow the IMC Shard Cost policy, other internal guidelines, external donor guidelines and respect the 80-20 rule.
§ Work closely with the Finance Manager and Finance and Admin Director to ensure inclusion of relevant support costs in new budgets and cost recovery of funding gaps identified.
§ Provide technical support, trainings and on-job support to finance and non-finance staff
Budget Monitoring
§ Ensure approved budgets are setup in IMC TM1 template during the proposal submission and before the grants are signed according to donor guidelines and budget templates.
§ Coordinate the pipeline/BVA process and forecasting tool that will allow review of financial progress against the program achievements.
§ Follow up with each Sector Program Manager, Budget Holder and Field coordinators on spending and eligibility of costs incurred/posted to ensure a 100% utilization on grants.
§ Enforce regular monthly pipeline/BVA review process, in collaboration with the Finance Manager (Budgeting & Reporting), Program Director, and other sectors.
§ Provide support and troubleshooting on any issues raised and providing training to other staff on Budgeting and budget management and monitoring.
§ Suggest corrective action to be taken to the Finance Manager and Finance & Admin Director.
Donor Reporting and Compliance
§ Ensure timely delivery of monthly, quality, and annual donor financial reports meeting internal and external deadlines
§ Ensure timely delivery of monthly, quality, and annual government financial reports meeting internal and external deadlines
§ Ensure compliance with donor rules and regulation through regular reviews and close monitoring
§ Ensure all close out documents are in place
Review monthly the rolling Action Plan for financial reports due to donors in the coming month.
Financial Management
In cooperation with the Finance Manager, proposing and drafting necessary adjustment or rebooking of entries on and ongoing basis.
Identify and communicate the field finance team for any incorrect transactions done and inform for the necessary adjustment.
Review grant/project transactions and recommend any corrections required like project code, account code and so on.
Review financial and procurement documents as requited.
Any tasks assigned by supervisor other than these.
Review the PR raised by the program team to make sure the budget line and account code is correct as well the initiated procurement is projected in the pipeline.
Provide support to field finance on budget monitoring and coding of the project expenses and provide capacity building training to the field team.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
Job Requirements
MINIMUM REQUIREMENTS
· Bacheller’s Degree in Finance & Accounting, Business Administration, or relevant field.
· Minimum 6 years proven progressive experience in finance and grants related positions
• Minimum 5 years’ experience working for INGOs
• Proven experience in working with financial management of projects funded by humanitarian donors (USAID/BHA, EHF, BPRM, UNHCR, UNICEF, WFP…)
• Solid knowledge and understanding of financial compliance, donor compliance and procedures
• Strong interpersonal and communication skills and the ability to work under pressure
• Excellent skills in the use of computers (MS Word, Excel, Power Point)
Compliance & Ethics:
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.
Prevention of Sexual Exploitation and Abuse:
Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.
How to Apply
Interested applicants who meet the above requirements should submit their application letter and CV by clearly stating the position and location that you are applying for through www.ethiojobs.net On OR before June 16,2023
Only shortlisted candidates will be contacted.
Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.
Fields Of Study
Business Administration
Accounting & Finance
Related Jobs
8 days left
Oda Hulle General Hospital
Customer Service Officer
Customer Service Officer
Full Time
2 yrs
3 Positions
Bachelor's Degree in Business Administration, Accounting or in a related field fo study with relevant work experience Health background is a plus. Duties & Responsibilties: - Greet patients and visitors warmly and professionally upon arrival. - Provide accurate information about hospital services, departments, visiting hours, and procedures. - Assist patients with registration, admission, and discharge processes. - Handle patient inquiries, feedback, and complaints promptly and courteously, escalating complex issues when necessary. - Coordinate with clinical and administrative teams to ensure timely service delivery. - Maintain confidentiality of patient information in accordance with hospital policies and privacy laws.
8 days left
Oda Hulle General Hospital
Reception Head
Receptionist
Full Time
2 yrs
1 Position
Bachelor's Degree in Business Administration, Accounting or in a related field of study with relevant work experience, especially in a hospital environment. Afaan Oromoo writing, reading, listening, and speaking is an asset Duties & Responsibilities: - Supervise and lead the reception team, including scheduling, training, and performance management. - Ensure the reception area is clean, organized, and professionally presented at all times. - Greet and assist visitors and clients in a courteous and professional manner. - Oversee the handling of incoming calls, emails, and correspondence, ensuring prompt and accurate responses. - Manage visitor logs, security procedures, and issuing visitor badges. - Coordinate with departments to ensure smooth communication and guest handling.
8 days left
Oda Hulle General Hospital
Personnel & Archive
Archivist
Full Time
1 yrs
1 Position
Bachelor's Degree or Diploma in HR, Management, Business Administration or in a related field of study with relevant work experience Afaan Oromoo writing, reading, listening and speaking is an asset Duties & Responsibilities: - Maintain and update employee records, including contracts, job descriptions, attendance, and leave documentation. - Assist with recruitment processes by managing job postings, collecting applications, and organizing candidate records. - Prepare employment contracts, orientation packages, and employee handbooks. - Organize and maintain both physical and electronic archives related to hospital operations, patient non-clinical records, HR, and administrative documents. - Ensure that records are properly classified, labeled, and stored according to hospital policy. - Retrieve archived documents as needed for audits, inspections, or administrative use.
17 days left
Ahununu Trading PLC
Evening Dispatch Officer
Dispatcher
Full Time
1 - 2 yrs
2 Positions
Bachelor's Degree or Diploma in Business Administration or in a related field of study with relevant work experience in logistics, transportation, or dispatch operations Working Hours: The working schedule for this role is from 7:30 PM to 3:30 AM. Salary: Attractive Duties & Responsibilites: - Strategically manage the evening dispatch schedule to optimize efficiency and ensure timely delivery of goods. - Act as the primary liaison for drivers, operational staff, and stakeholders during the evening shift, addressing queries and providing support. - Ensure dispatch-related documentation, including delivery notes, shipping manifests, and compliance logs, is completed with accuracy and efficiency. - Guarantee that all dispatch activities align with company policies, industry standards, and legal requirements. - Provide support, guidance, and leadership to evening shift team members, ensuring alignment with company values and operational objectives.
22 days left
Yimaru Academy
General Manager
General Manager
Full Time
2 - 5 yrs
1 Position
Master's or Bachelor's Degree in Business Administration, Education Management, Project Management, or in a related field of study with relevant work expereince in a managerial or project management role, preferably in education, training, or e-learning. Duties & Responsibilites: - Develop and execute Yimaru Academy’s strategic vision, ensuring alignment with short-term and long-term goals. - Oversee and coordinate all major departments, ensuring smooth collaboration and efficiency - Supervise and optimize the academy’s day-to-day operations to ensure efficiency and productivity. - Work closely with the Marketing Manager to develop and execute promotional strategies. - Recruit, train, and mentor staff to build a high-performing team. - Maintain high standards for student experience and learning outcomes.
22 days left
Yimaru Academy
Admin/ Receptionist
Receptionist
Full Time
1 yrs
1 Position
Bachelor's Degree or Diploma in Business Administration, Management or in a related field of study with relevant work experience in administration, reception, or customer service roles. Duties & Responsibilities: - Front Desk & Customer Service - Student & Client Management - Office Administration & Operations - Financial & Payment Processing Support - Event & Meeting Coordination - Communication & Reporting Required Skills: - Excellent communication and interpersonal skills. - Proficiency in Microsoft Office (Word, Excel, Outlook) and basic data entry tools, Google apps. - Strong organizational skills with the ability to multitask and prioritize. - Friendly, professional, and detail-oriented personality.