International Medical Corps (IMC) Ethiopia mission is registered under the Agency for Civil Society Organization (Certificate Number 0730) and is a global humanitarian non-profit organization dedicated to saving lives and relieving suffering by providing health care training and medical relief programs worldwide. International Medical Corps is a private, nonpolitical, nonprofit, nonsectarian organization with the organizational flexibility to respond rapidly to emergencies as well as to developments.

The Senior Logistics Officer will be the key person at the field level to ensure all logistical needs are fulfilled in a consistent manner.

As an integral staff member of the IMC Field officer, the Senior Logistics Officer will lead all aspects of logistic support to the program in Gambella by undertaking technical and practical operational tasks to ensure smooth, safe and efficient operation of logistical activities. The Senior Logistics Officer will be line managed by the Field Program Coordinator and be assisted by two assistant Logistics Officers. The post holder will be expected to undertake frequent travel to project locations.

Job Description/Responsibilities: 

Specific responsibilities include, but are not limited to:

• Provide to your supervisor the technical oversight and input to manage staff support to, delivery of, and implementation of, all logistics support systems according to IMC Logistics policies and procedures.

• Provide planning support and advice to those making a procurement request, then process and manage the procurement process (either locally or internationally) in accordance with IMC policies and procedures, in a transparent, accountable, efficient and cost effective manner.

• Organizing procurement tracking system and support program and management team up-to-date and reliable information on the procurement status submit weekly and monthly report.

• Work with supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items. Ensure that all procurement's are managed, tracked and recorded.  Identify, and suggest items that should be part of a pre-approved tender process, and ensure that open and free competition for procurement's is adhered too.

• Manage the maintenance of accurate filing systems, with documented and supported records of actions for audit purposes. 

• Contribute to weekly and monthly logistics reports to the in-country management team

·         Coordinates local and in country procurement activities.

·         Train and supervise logistics staff involved in procurement.

·         Maintain PR and PO tracking tools must be updated and shared with programs and country office logistics on weekly bases. 

·         Reviews purchase requests for completeness and approvals

·         Prepares requests for quotations to be sent to suppliers

·         Analyze quotations and prepare bid analysis

·         Prepare and process purchase orders for Items that will cost above 500 USD.

·         Make sure contract agreement is prepared for constructions activity following the bidding procedures for the supplier who is selected.

·         Maintain product and supplier database.

·         Follow up with suppliers to ensure prompt delivery.

• In collaboration with the Field Program Coordinator, organize and maintain a strong and efficient Logistic Team in, which includes staff deployment and developing working structures and procedures.

• Provide regular support to staff under the supervision of this post.

• Supervision and performance management of the staff in the unit as per the HR procedures and protocols of IMC.

• Along with the Field Program Coordinator, ensure the application of, and compliance with, security protocols and policies for compound and assets.

• Plan and manage the performance of both IMC and hired vehicles assigned for the program support.

• Ensure each vehicle meets the IMC minimum safety and security standards which includes, working seat belts, good tyres, fire extinguishers…

• In consultation with the program coordinator, prepare daily fleet deployment plan and supervise accordingly.

• Ensure that each vehicle has log sheets and all relevant information is completely and cleanly filled and signed off by the driver and user for every trip.

• Monitor fuel purchase is properly recorded on the log sheet and fuel consumption is checked regularly and take corrective action if high consumption is observed.

• Stores and kept locked and goods are properly segregated, shelved/stacked and cleaned.

• Ensure all stock items are recorded according to the IMC store procedures, such as stock cards, bin cards…

• Ensure that all store items are issued only with stores requisition form signed/approved by program coordinator or designate.

• Carry out periodical stock inventory and reporting following the IMC procedure.

• Maintain the records of Assets and Equipment's for Field Office in line with the Assets recording system for the country program

• Coordinate with Addis logistics staff to ensure that all the changes to the assets & equipment's locations, conditions are reflected timely and correctly.

• Ensure that the assets that are issued to staff are authorized; recorded and necessary paper work exists as per the policy of IMC.

• Ensure that the movement of inventories to or from the warehouse & stores are correctly documented; authorized and paper work is done as per procedures.

• Alert the relevant program team about the receipts and dispatches and coordinate with them, as it may be necessary.

• Prepare periodical logistics reports to Addis Ababa-HO in accordance with the IMC logistics manual.

• Perform related tasks as instructed by supervisor.

Job Requirements

·         Evidence of practical experience in logistics within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, asset management, etc.)

·         Evidence of management of logistics systems.

·         Evidence of the ability to plan for, and conduct training in all areas of logistics for national and international staff (suitable to staff knowledge level).

·         Some record of experience with donor specific procedures.

·         It is desirable that experience is supported by study by academic study, such as completion of the Certification in Humanitarian Logistics.

·         Experience of the provision of support to the management of budgets and the ability to provide input to the timely, complete and accurate reports.

·         The commitment and some demonstrated training skills to build national staff capacity, in the areas of supply chain management. 

·         Good organizational and problem-solving skills, with an analytical approach

·         Good interpersonal, management and leadership skills

·         Excellent communication and customer relations skills

·         Ability to coordinate with others and work under pressure of tight and conflicting deadlines and handle concurrent activities

·         Evidence of ability to work in a participatory manner with staff to assess needs, implement and monitor activities

·         Ability to integrate and work well within multi-ethnic and multicultural teams

·         Ability to work in harsh conditions, often in remote areas.

·         Negotiation, interpersonal and organization skills

·         Valid driving license

·         Proficiency of Microsoft Office including MS Word and Excel, as well as email communications and other computer programs.

·         Professionalism, Honesty, Integrity.

Compliance & Ethics:

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

How to Apply

Interested applicants who meet the above requirements should submit their application letter and CV by clearly stating the position and location  that you are applying for through THIS LINK

 Only shortlisted candidates will be contacted.

Note: IMC is equal opportunity employer and hence candidate from all background: religion, ethnic group, qualified women and people living with disabilities, etc are all encouraged to apply.