ETHIOPIAN AGRICULTURAL TRANSFORMATION AGENCY

 Position:                              Regional Program Assistant

Term of Employment:      Maternity Cover – 4 Month

Duty Station(s):                  Amhara Regional Office (Bahir Dar)      

Required Number:             One

Salary & Benefits:             Competitive

Application Deadline:     May 25. 2023

 BACKGROUND:

The Agricultural Transformation Institute (ATI) has been established by the Government of Ethiopia (GoE) to identify and address systemic bottlenecks to Ethiopia’s agricultural development. The Institute does this through problem-solving, implementation support, and capacity building of stakeholders involved in implementation of interventions that address the systemic bottlenecks. 

ATI provides a unique platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector. We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our teams with the tools, training and mentorships necessary to achieve their career goals.

The programmatic focus of the Institute responds to a core set of needs identified by the Ministry of Agriculture and other sectors along commodity value chains. Across the programs, the ATI engages public, private, and non-governmental stakeholders to support strategic planning, manage and strengthen implementation capacity and test innovative models. Currently, ATI is tasked to coordinate the revised Agriculture and Rural Development policy agendas of the sector and such sectoral level delegation requires high level expertise in the policy areas and skillsets in coordination and networking with multiple stakeholders.

Our Culture

We have an exceptional team of highly competent employees with a proven track record of success in managing complex activities and achieving transformational results.  Our culture is one where talented, dedicated and adaptable individuals are committed to doing their best and exhibit great teamwork to achieve excellent results. 

At ATI, we provide an exceptional platform for people who want to achieve their highest potential and make a meaningful contribution in changing the country’s agricultural sector.  We offer rewarding work in a young, fast-paced growing organization with passionate, committed, motivated colleagues and excellent career development and training.  We recognize our most valuable assets are our staff and are committed to providing our employees with the tools, training and mentorships necessary to achieve their career goals.

POSITION SUMMARY

The Program Assistant mainly focuses on administrative and operational support to the Senior Director (SD) of Amhara Regional Branch Office. He/she reports to and provides general administrative support to the office, including scheduling, drafting & compiling meeting minutes, completing expense forms of SD, organizing and supporting team-wide activities, setting up and managing team office equipment and resources, and handling other ad hoc requests.

The successful candidate will have an innovative, can-do attitude, and enjoy working in a fast-paced organization that is mission and results driven. He/she will have experience with creating and demonstrate strong attention to detail, and excellent written and verbal communication, and organizational skills. Advancement opportunities are available after strong performance in this role.

MAJOR DUTIES AND RESPONSIBLITIES

• Undertake a broad variety of office tasks for Regional Office including arranging calls and meetings, schedule management meeting, office set-up and management, drafting meeting minutes, organizing travel, and assisting with workshop and training facilitation.

• Work closely and effectively with all team members within the office to keep them well informed of and prepared for upcoming commitments and responsibilities, following up appropriately. Organize team meetings, inform agendas and presentations, consolidate and review team requests, where appropriate attend meetings to take notes

• Compile minutes and presentations, manage online and physical filing systems,

•  Support department-directorate-wide meetings, events, and projects including travel, and finance activities.

• Maintain office area, equipment and supplies, including seating, internet connectivity, printers, projectors, stationery, etc.

• Handle other administrative and operational duties as assigned and use good judgement to deal appropriately with urgent requests when the SD is absent or engaged.

• Handle incoming and outgoing stock to/from store and ensure all store requisition are approved by the appropriate person before preparing GIV

• Create unique ID (product code) for each item

• Handle goods receipts notes (GRN), Goods issuing voucher (GIV), Goods receiving and issuing voucher (GRIV) and Dispatch note (DN) and ensures that all the proper documentation is handled and managed in a professional way

• Maintain updated and accurate databases of stock items as well as asset information in accordance with government policies and ATI policy and procedures

• Enter stock-related data into electronic databases/ERP system and produce fact-based reports

• Report monthly, and quarterly stock balance and submit to the Ops Director & logistics manager

•  Ensure that material issue notes, goods receiving notes and other related documents are properly managed and make sure that these documents match the actual quantity against physical count (Issued or received)

•  Ensure timely report of any damage, lose, missing and obsolete items

•  Keep updated inventory records.

•  Undertake any other duties as assigned by the supervisor

Job Requirements

Required qualifications, competencies, skills, trainings and experience:

·         Bachelor's Degree, in any field of study, with strong grades

·         At least 2 years of relevant experience in a corporate or development agency setting as a program, executive, or administrative assistant

·         Excellent written and oral communication skills including local language

·         Resourceful, confident, positive and energetic

·         Team player with good relationship management skill

How to Apply

We invite all candidates meeting the required qualifications to submit (i) a cover letter and (ii) CV (maximum 3 pages) to THIS LINK by mentioning the position title on the subject line.

Please DO NOT submit scans of certificates with your application.

Women are highly encouraged to apply.

Only short-listed candidates will be contacted.