Base Logistics Manager

Country Office: Ethiopia

Work Base:  Gimbi, Wollega

Availability: As Soon As Possible

Salary Scale: EMS09 Level 1 $ 1,117

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

Duration-  6 months with high possibility of contract extension

Female candidates are highly encouraged to apply for this position.

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water, sanitation and hygiene, and food security and livelihood. Action Against Hunger-USA, an independent NGO, currently manages operations in 8 countries: Kenya, South Sudan, Tanzania, Uganda, Ethiopia, Haiti and Somalia. Action Against Hunger-USA has over $50 million in programs, and approximately 1,700 staff based in in the various country offices, Head Quarter in New York City and Operational Centre in Nairobi. Additional growth is anticipated.

 About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Gender, Protection and Mental Health Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 6 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, Tigray and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2021/2022 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

I.          Summary of position 

Manage the logistics at the base level, bring technical support, and organize capacity-building activities for logistics team.

The Base Logistic Manager Role’s purpose, engagement and delivery is:

• Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

Objective 1:  Manage the operational logistics at the base level  Responsibilities: 

• Define and follow the logistics organization of the base: chain of supplies, management of all equipment, management of fleet, Communication, rehabilitation, etc.  

• Define and plan the logistic needs: work out the financial plan, check the purchasing forecasts for the base, plan and manage the logistics budget lines, check and analyze the expenses;

• Implement and standardize logistic procedures as defined in the Kit log latest version;

• Recommend for definition of additional logistic procedures if necessary;

• Liaise with Country office and other departments concerning logistic aspects.

• Bring technical support in all aspects related to logistics

Objective 2: Implement and ensure performance of Supply chain  Responsibilities:

• Ensuring conformity with Action Against Hunger procedures at each stage of the supply chain

• Performance in respect of costs, quality and timeliness in the supply chain (purchasing, transport, stock). 

• Advice, information and alerts on the processing of requests to the requesters

• Contributing to the Project Procurement Plan (PPP) and Supply Plan (SP) at the launch of new projects

• Receiving and approving the Procurement Requests and updating the Procurement Follow Up

• Putting in place and arranging for purchases in a timely manner and in accordance with the Action Against Hunger procedures applying to each purchase (Supply, Services, Work, Property)

• Controlling deliveries to sub bases and programs

• Control stock management (storage conditions, reporting, expiry dates) and stock movements

• Collecting data on the market and local suppliers

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

Objective 3: Represent Action Against Hunger when liaising with partners:

Activities:

• Represent Action Against Hunger when dealing with partners and official authorities; §   Participate to the logistics cluster;

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)

Objective 4: Implement and ensure the performance of facilities Management Responsibilities:

• Safety of the working and living environment

• Provision and maintenance of logistical equipment

• Security of logistical equipment, training and assistance to users

• Provision of water and energy supplies for the functioning of the base and the living environment

• Undertaking or supervising the installation, maintenance and repair of logistical equipment

• Maintaining the equipment list at the base

• Assessing the needs for logistical equipment and ensuring proportional allocation

• Supervision of the energy sources and vehicle fleet management : maintenance, planning, monitoring costs, administrative aspects (insurance, documentation)

Objective 5: Contribute to Security Management  Responsibilities:

• Working with the Field Coordinator on the definition of a local security plan

• Putting in place security guidelines for the base and ensuring they are properly applied  

• Maintenance of an effective network, with local input, on contextual and security matters, collection  and analysis of information to inform the risk and context analysis undertaken by the Field Coordinator 

• Writing of the local security plan and transmitting to Field Coordinator for validation

• Security briefing and training of Action Against Hunger teams

• Monitoring the application of security procedures, issuing reminders and alerting the Field Coordinator as and when necessary

Objective 6: Human Resources management and capacity building:

Activities:

• Day-to-day management of his/her team (guidance, follow-up, motivation)

• evaluating the performance and developing the skills of his/her team members

• Defining the Human Resources needs in his/her area of activity and producing the organizational chart of his/her team

• Taking part in the recruitment of his/her teams

• Organizing and leading team meetings

• Working out and monitoring individual action plans for team members

• Managing planning operations, task sharing and coordination of work

• Managing difficulties in the team 

II.         Supervisory Responsibilities

• Base logistics team 

III.   Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

IV.        Fiscal Responsibility

• N/A

V.     Physical Demands 

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Any Procurement requests should be raised by using the link software.

VI.   Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

VII.  Required Qualifications and Professional Experience 

•  B.A. degree in Supply Chain Management/Business Administration or equivalent field of studies and at least 5 years’ work experience on the similar position. 

 VIII.  Required Skills & Competencies

• Experience in humanitarian work indispensable

• Experience in management, in following through a program, in evaluating security

•  Good organizer 

• Rigor 

• Good analytical capacity 

• Team spirit 

• Good communication and relations with people.

How to Apply

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “ Base Logistics Manager-Wollega” written in the subject line, and three references, applicants to the following addresses:

Through THIS LINK

 Deadline: Saturday 20 May 2023 before 5:00 PM

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview