I. JOB SUMMARY

The Monitoring and Evaluation Specialist is a technical support position for the Women’s Economic Justice Unit (WEJ). The purpose of the Monitoring and Evaluation Specialist position is to design and maintain the M&E system of the unit. Under the supervision of the Program Coordinator, the M&E Specialist will set up the M&E System for the projects under WEJ and will have ultimate responsibility in maintaining the system, strengthening the system over time, and building capacity of project and government staff to utilize the system. This includes collecting, compiling, and analyzing relevant data. The Specialist will also document lessons learned as projects evolve and share key lessons within and outside the organization. The M&E specialist provides technical backstopping, organizing trainings in the areas of LDM and knowledge management. The position holder will work closely with other project staff under WEJ to ensure the cross fertilization of learning among different units, pulling information required from programs relevant to document centrally, organize capacity building trainings to staff, take assignments as a teammate.

II.       RESPONSIBILITIES AND TASKS

Job Responsibility #1:  Planning, Monitoring, Evaluation and Design (25% of time):

• Develop specific M&E plan for WEJ projects and take the lead for its implementation.

• Develop contextual and specific M&E tools for collection and reporting on projects indicators and other custom indicators based on projects’ PIIRS.

• Design operational guidelines for collection, compilation, and recoding of quantitative and qualitative data

• Provide technical and operational support to external and internal periodic and ad-hoc assessments, baselines, evaluations, action research, etc

• Conduct internal project assessments as required by project donors.

• Supports the development projects DIP preparation broken down by year, quarter, and month plan.

• Ensures and follow-up that all projects are implemented according to the technical specification and time schedule.

• Lead the project office compliance with project management requirements (including planning, M&E, and reporting):

• Plans and conducts quarterly and annual program review meeting to assess progress, adjust plans, and draw/disseminate lessons learned.

• Establish and maintain monitoring systems to measure the overall performance, track project performance, field checking and feedback system to project staff at all levels.  Make sure that the system captures both quantitative and qualitative data collection.

• Works closely with the other team members to ensure data is timely and accurate from grass root level, following up and doing data audits when necessary.

• Contribute designs and develops monitoring, evaluation and impact measurement tools and systems.

• Coordinates the field level reflective practice forum, community participatory monitoring and evaluation and impact measurement.

• Plan and coordinate regular field visits and review meetings internally and externally with donor, and government offices periodically to assess progress performance toward achieving objectives, provide recommendations for improvement as required by project M&E plan.

• Participates in project design workshops and develops log frames and monitoring/evaluation plans.

• Develop projects visibility strategy according to CARE and donor regulations and requirements.

• Manage field data collection processes for monitoring and evaluation (M&E) and assist the project manager to backstop the project’s field operations.

Job Responsibility # 2: Reporting (20)

• Prepare and ensure regular and timely submission of projects quarterly and annual performance reports to CARE /regional government signatory bodies following the standard template requirement.

• Prepare and compile project PMIS set-up, CARE Global PIIRS, IATI, and other Tracker reports.

• Prepare and compile annual CSA reports following standard template requirements.

• Generate regular monitoring reports to make informed and timely decisions on project progress.

• Regularly prepare info graphics on key figures for periodic update. 

• Prepare other reports as necessary.

Job Responsibility # 3: Technical support and capacity building (20% of time):

• Support projects teams in the collection, compilation and consolidation and analysis of routine project data in the field.

• Organize and conduct LDM training to projects staff, and partners/stakeholders.

• Provide technical assistance to staff and partner in management of different proper data collection and record keeping.

• Coach in reporting inconsistency by orienting all program staffs on indicators, and reporting system

• Build the capacity of all relevant team members to develop and maintain an excellent M&E system, including regular reflection and analysis of program monitoring data and production of evidence-based recommendations and reports. 

• Regular monitoring progress of the project through field visit, reports, and triangulation, provide appropriate feedback, bring issues to the attention of staffs in general and PM in particular.

Job Responsibility #4:  Learning and sharing/networking (10% of time):

• With the program team, analyzes past experiences to systematize and incorporate lessons learned into the planning process.

• Leads knowledge management related activities of the field office including documentation of knowledge and publication of knowledge products.

• Keeps up to date with developments in the sector, including best practice examples within the country and internationally, and ensures ongoing personal development and learning.

• Ensures the communication of DM&E concepts and procedures within the organization, partners, and other stakeholders.

• Ensure all projects have downward/ forward accountability mechanisms and works with project staff to make sure its implementation.

• Organizes feedback sessions and other platforms at field office level with partners, beneficiaries, and stakeholders (private and public sectors) to ensure responses are provided timely.

• Works with knowledge management Advisor to promote learning within the project.

Job Responsibility #5 Data quality and Information Management (15% of time):

• Conduct routine regular data quality assessment across data management and reporting system to verify reported figures; formulate and implement data management improvement measures.

• Ensure that data collection and reporting tools are consistently utilized at grass root level.

• Provide training and on-going coaching to program staff to strengthen their capacity in data management and reporting.

• Develops and maintains monitoring and evaluation information management system for the Project.

• Ensures the timely collection and compilation output data.

• Streamlines paper-based reporting system including formats and systematizes information flows.

• Regularly maintains project LDM information using appropriate database management system and makes it accessible to staff and other stakeholders at CO level.

• Proactively supports the establishment and maintenance of learning and knowledge management systems and sharing of lessons within and across CARE programs and with strategic partners.

• Set up and maintain a common electronic and hard copy system for access to key documents such as M&E tools, tracking and reporting forms, monitoring reports, proposals, donor and government requirements and reports, evaluations, and other program information.

• Set-up a system and process to collect key lessons of the project and disseminate it to the staff government partners and other implementing partners.

• Conduct quality control tests on all incoming data and supervise data entry and data cleaning/editing processes.

• Collect and compile project and project related documents and Information.

• Develop a system to build household profiles on all households participating in the project.

• Periodically collect and analysis information to track progress on key projects.

Job Responsibility # 6: Gender related responsibilities (5% of time):

• Develop organizational as well as programmatic gender tools, guidelines and frame works to ensure that the women empowerment and gender equality work of CARE is well grounded and systematic.

• Support organizational existing and upcoming Gender Equity and Diversity (GED) initiatives; facilitate information/knowledge sharing regarding CARE Ethiopia’s GED efforts.

• Ensure that proposals and reports make explicit reference to approaches used to address unequal gender relations.

• Promote gender equality within teams, communities, and households.

• Ensure that proposals and reports make explicit reference to approaches used to address unequal gender relations and make sure that reports are disaggregated by Gender.

• Facilitate different capacity building activities for staff on gender and diversity issues.  

Job Responsibility # 7:  Perform other duties assigned by the supervisor (5% of time)

III.      PROBLEM SOLVING (Thinking Environment)

While the incumbent will face all three levels of  problem-solving, the biggest challenges belong to category number three.  The incumbent must use interpersonal skills to pick and choose the right strategy to address a given problem and has to deal with variable solutions, which need analysis, problem definition and development of alternative solutions.

GENDER EQUALITY

•  Understanding and demonstrated commitment to the importance of gender, youth, and social inclusion issues.

• Demonstrated commitment to principles of Gender Equity, Diversity, Inclusion and PSEAH (safeguarding), as evidenced in previous positions / programming

Job Requirements

IV.     QUALIFICATIONS (KNOW HOW)

A.  EDUCATION/TRAINING

Required:

• Bachelor’s degree in economics, Agricultural Economics, Statistics, international development, Monitoring & Evaluation or other related field or equivalent combination of education & work experience.

• Knowledge of statistical software such as SPSS, STATA or other type of databases such as advanced MS-Excel, MS-Access, and others

Desired:

• MSc Degree in social sciences, statistics, monitoring and evaluation, or related field is required or demonstrated equivalent work experience in the field.

B.  EXPERIENCE

Required:

• 4 years of relevant experience with first degree and 3 years of relevant experience plus post graduate degree in degree in economics, Agricultural Economics, Statistics, international development, Monitoring & Evaluation.

• Strong management skills, with good understanding of relevant cross-cultural issues.

• Demonstrated experience and ability to represent the organization professionally and appropriately.

• Technical Reporting Skills.

• Good communication and interpersonal skills.

• Highly proficient in Advanced Excel, Word, data analysis software and comfortable with online information system 

Desired:

• Familiarity with GOODERA reporting system.   

C.   TECHNICAL SKILLS

Required:

• Highly organized which gives attention to detail and analytical skills.

• Computer skill particularly Microsoft Word, Excel, Power Point, and others

•  Strong oral and written communication skills in English including report development, writing, and editing.

• Ability to meet deadlines and to follow procedures, work independently and cooperatively with team members.

• Demonstrated interpersonal skills in working with multi –disciplinary team.

• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, participatory approach, and sustainability.

• Proficiency in English, both in verbal and written communication, multi-tasking, organizational & prioritization

• Utilizing programming and statistical software (such as SPSS) to compile data and information for various systems, and knowledge of basic PME and research tools.

Desired:

• Exposure in developing and/or maintaining database using like MS Access, VB Programming, GOODERA, etc.

• Designing appealing communication materials

D.  COMPETENCIES

Respect, accountability, courage, excellence, analytical ability, initiating action, interpersonal skills, developing teams, decision making, information monitoring, facilitating change, proactive problem solving, planning, organizing, and communicating with impact.

V.       CONTACTS/KEY RELATIONSHIPS

The M&E specialist will report directly to the WEJ Unit Program Coordinator. The Monitoring and Evaluation Specialist maintains effective relationships with other projects staff members.  

VI.     WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED. 

The post is located in Addis Ababa and requires 50% field travel to project sites. 

How to Apply

If you are interested to be part of our dynamic team, exciting work environment and contribute to CARE Ethiopia’s mission and vision, please send your CV (not more than 3 pages) and cover letter (not more than one page) through THIS LINK

Only short-listed candidates will be contacted.

Passionate and dedicated candidates who meet the requirement are strongly encouraged to apply, especially women!

CARE seeks to improve the lives of the most marginalized, particularly women and girls. Our diversity is our strength. We encourage people from all backgrounds and experiences to apply.

CARE Ethiopia is committed to preventing all unwanted behavior at work. This includes sexual harassment, exploitation and abuse, and child abuse. We expect everyone who works for us to share this commitment by understanding and working within the CARE Safeguarding Policy and related framework. CARE Ethiopia has a zero-tolerance approach to any harm to, or exploitation of, a vulnerable adult or child by any of our staff, representatives, or partners.

CARE Ethiopia reserves the right to seek information from job applicants’ current and/or previous employers about incidents of sexual exploitation, sexual abuse and/or sexual harassment the applicant may have been found guilty to have committed or about which an investigation was in the process of being carried out at the time of the termination of the applicant’s employment with that employer.

By submitting the application, the job applicant confirms that s/he has no objection to CARE Ethiopia requesting the information specified above. All offers of employment will be subject to satisfactory references and appropriate screening checks.