Senior Finance Officer-Budget & Reporting (Maternity Cover)

Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

Salary Scale: EMS – 07

Salary: 696 USD

Insurance - (Life, Group Personal Accident and Medical Insurance are covered upon the organization policies).

Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia, and Haiti. Action Against Hunger-USA has over $100 million in programs and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Summary of position

Support the budget and reporting aspects of the organization under the supervision of the Deputy Head of the Department, Finance

The Senior Finance Officer: Budget & Reporting role’s purpose, engagement, and delivery is:

Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

Objective 1: Budget and Reporting (Government)

• Prepare the budget for regional government agreements

• Prepare the budget for agreement with regional authorities based on the budget proposal approved by the donor using standard templates of regional authorities and requirements of the rule governing charity organizations

• Make sure the budget is in line with the 80/20 rule for charity organizations

• Ensure the budget is integrated into the 80/20 follow-up tool once the agreement is signed with regional authorities

• Update and analyze every month the Excel 80/20 follow-up along with the expenditure that occurred for the last period and share to concerned people in the organization

• Produce quarterly and project-end financial reports to be submitted to regional authorities

Objective 2: Follow up on donor receivables and payables

• Follow up on payments received and receivables on regular bases for completed and active grants at mission and HQ

• Prepare payment requests and submit them to the respective representatives in Grants and Reporting Department copying the HoDs in Finance and in Grants.

• Ensure the payment received in the country is correctly (the correct amount, correct account code, and correct donor code) recorded in the accountancy

• Follow up on payables to partners according to the signed partnership agreement

• Request the regional office/HQ for payment to partners

• Update receivables follow-up tool every month and share with the Finance Head of Departments

• Closely monitor the completion of the receivables monitoring tool as soon as payment requests are made as well as received.

• Liaise with the HEARO team in regards to the receivable update, provide the in-country HoDs regarding the accounting treatment in the NVAI system as well as SAGA 

Objective 3: Assistance on Proposal Development, Donor Reporting and Budget Management

• Provide assistance to the Head of Departments on the subject of budget proposal development

• Provide assistance to the Deputy Head of the Department, Finance on the subject of donor reporting

• Provide assistance to the Deputy Head of Department, Finance on new BFU design/monthly BFU preparation

• Provide BFUs to HEARO/HQ team for setup in NAVI for reporting and budget monitoring purposes

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

Objective 4: Shared Tasks

• Take part in the training sessions of the department as a mentor

• Take part in the inductions of newly recruited staff of finance and non-finance

• Regular field visits to the bases to provide technical support

• Support the team in universal tasks

• Provide support in actions assigned by the Supervisor/Head of the Department

Delivery: (The focus on the execution of the work and the role on the team for supporting business/operational functions in terms of timeliness and quality)     

Objective 5: Financial Plan

• Update the financial plan regularly in accordance with the changes in the funding plan and consumption rate

• Collect relevant inputs to be used for update of the Financial Plan

• Check the allocations are within the objective of the project

• Report to the Country Finance Manager and the Deputy Country Finance Manager: Budget and Reporting in cases of deficit of coverages

• Send out the monthly personnel coverages for the purpose of timesheet

Supervisory Responsibilities 

• N/A 

Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, and children (boys and girls) regardless of gender, sexual orientation, disability, or religion. race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

Fiscal Responsibility 

• N/A

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions, Travel and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

Required Qualifications and Professional Experience

• Degree in Accounting or any related field with relevant working experience

Required Skills & Competencies

• Good command of the English language, Accounting software,Strong Analytical skills, Strong planning skill, Ability to forecast, Computer skills, Good oral and written Communication Skills, Decision-making skill, Problem-solving skills, Ability to work to deadlines

• Good command in working with Serenic Microsoft Dynamics Navigator and SAGA

• Professionalism, Team Work, Proactive, Motivational, Autonomy

How to Apply

APPLICATION PROCEDURE 

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “Senior Finance Officer-Addis Ababa” written in the subject line, and three references, applicants to the following addresses: Through THIS LINK

NB: Only shortlisted applicants will be communicated and the selection process

includes a technical test and an interview.

Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.