Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The position holder will be responsible to handle communications between sponsored children, families and Plan Ethiopia’s Sponsorship Unit; supporting medical referral arrangements for sponsored children; supporting visits to the communities by sponsors and serving as Plan’s focal person for both sponsorship and program implementation at grassroots level. Responsible in building Plan’s relationship with the community, children, families, SCs and partner organizations; facilitating and handling of community mobilization activities and program/ project implementation. Cascade consultation with communities and identification of community priority areas for program implementation.

Accountabilities and Main Work Activities

Responsible to handle communications between sponsored children, families and sponsorship unit to meet organizational standards including timeliness, content and quality

Capacity building

• Manage and train CBOs/ CVs and provide continuous performance feedback

• Participate in sponsorship program operational planning.

• Conduct sponsorship awareness meetings on a quarterly basis with children, families and community members

• Awareness raising on SPAD program implementation

• Conduct quarter review meeting with sector offices

• Facilitate trainings for community members and government experts

Case load management

• Enroll children as per sponsorship enrolment criteria

Child data system management

• Review, re-name SC photos and attached with questionnaires – Control Sheet

• Update SCs' and their family’s profile via questionnaires

• Collect and submit communication items timely such as data, photos, sponsor gift/letter response, welcome greeting communication for processing and dispatching. The data collection could be in hard copy or digital.

• Responsible for verification of relocated children and completion of SCCDR (sponsored child communication delay report) form and submit to office.

• Respond to the NOI as received from DEC

• Handle other sponsorship related activities as requested by immediate supervisor

• Notify Sponsored Children’s death within 72 hours and submit the report to the PA office.

Communication management

• Ensure 100% quality checks and timely submission/processing of communications

• Dispatch of communications from field office to respective community volunteers

• Track and record the SC beneficiary who participated in program and file appropriately.

• Ensure the delivery of gifts to SC/families against signature and Ensure that SC/family write their own response letters to sponsor if they are able to write

Data privacy and SCs’ archive management

• Ensure SC profiles and communications are kept safely in files at PA/community offices in line with the safeguarding children & young people policy

• Open file for new enrolments

• Filing SC documents including NOIs and Cancellation documents (SCCDR, Cancellation Forms, Email authorising to cancel, Death Announcement and Cancellation Memos).

• Ensure SC’s file is secured and contain all the standard items per the guide line.

Meeting PI commitments

• Tracking of project reaches to sponsored children/ families

• Notify SC/family in case of the SCs cancellation due to request by IH/NOs (unusable)

• Make physical verification of SC/family to 20% of Sponsored Children for verification of data collected and follow-up purposes.

Sponsor Visits

• Coordination of sponsor visits

Facilitate implementation of Plan’s program/projects in the SC communities in collaboration with program department, communities, local government and stakeholders

• Coordinate statutory SC family home visits for physical and wellbeing verification with Community Volunteers and submit visit summary reports to immediate supervisor and respective program staff

• Track and record the SC beneficiary who participated in program and file appropriately.

• Ensure the integration of sponsorship and program implementation

• Facilitate, mobilize and support communities and children’s engagement in the planning, implementation, monitoring and evaluation of Plan’s programs and projects at village level

• Plan’s representation at the grassroots/community level by facilitating the implementation of programs and projects; and mobilizing community on Plan’s programs and projects

• Facilitate and establish smooth working relationships between Plan, sponsored children, families, community leadership, government extension staff and other stakeholders at district and village levels

• Community orientation on Safeguarding Children & Young People policy and reporting and responding guidelines

• Conduct community need assessment and submit before June to be consider for the following annual plan

• Take part in beneficiary selection processes, including to facilitating and ensuring the inclusion of children with disabilities, sponsored children, girls/women

• Serve as a point person at community/village level in any partner managed events to maximize Plan’s visibility, including participation in community meetings

• Forward concerns and inquiries from the community to immediate supervisor in relation to development needs and provide feedback to the community.

• Regularly inform Sponsorship and Program Staff at the Program Areas, with regards to any changes, developments, success stories etc.

• Prepare and submit annual plan, quarterly, Monthly plan and Produce progress reports (Monthly, Quarter, Bi-annual and annual properly and timely)

• Facilitate monitoring and evaluation demanded from PA, regional, zonal and district offices

• Perform other duties as requested by the immediate supervisor

Handle medical cases of sponsored children by notifying & updates sponsorship unit

• Notify medical cases of sponsored children to immediate supervisor

• Update progress on the health conditions of sponsored children receiving treatment.

• Facilitate community insurance for sponsored children or other alternative as per the context

Responsible to facilitate and handle sponsor visits to sponsored children and ensure are done properly at community level

• Handle sponsor’s pre-visit arrangements of respective sponsored children and families and accompany sponsor’s visit as required.

• Report any unannounced visit to immediate supervisor.

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• Degree graduate in Community Development studies, Social work, Business, Economics and other related discipline with minimum 3 year of experience.

• Minimum of 3 year’s extensive experience in development work at grassroots level.

• Experience in emergence/relief programs will be an added advantage.

• Computer literacy in Excel and Word.

• Must hold a valid motorcycle license

Languages required

• Fluency in English language is essential

• In addition to Afan Oromo, Knowledge of Local Languages is a desirable

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application is May 03, 2023. Qualified candidates should submit their application with the links provided below.

For internal applicants:

For external applicants

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.