Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

Job Purpose

The Project Development Officer (PDO) contributes to the development of project proposals in line with ACTED’s global and in-country programme strategy, and ensures proper grant management, incl. timely reporting of project achievements to donors. The PDO facilitates internal communication and coordination with relevant departments, and contributes to ACTED external communication strategy.

Objectives

A.    Contribute to the funding of ACTED’s programming strategy;

B.     Ensure good donor relations through proper, qualitative and timely grant management;

C.    Facilitate internal coordination and communication and mentor a PDI/ PDA (if any);

D.    Raise ACTED’s profile and credibility with external stakeholders by communicating a positive image of ACTED’s activities and engagements in the country.

Duties and Responsibilities

1      Fundraising

·       Context Analysis

·       External relations

·       Fundraising and proposal development

·       Contracting

a)     Contribute to addressing in a timely manner all comments by donors on proposals in liaison with relevant staff in country and ACTED HQ GMU and finance;

b)     Read thoroughly all contracts before signature, seeking ACTED HQ GMU and finance advice when required.

2      Grant Management

2.1. Contract follow-up

a)     Ensure that contractual obligations (including visibility requirements) and reporting deadlines are known and met by Programme, AMEU and FLATS team;

b)     When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country and seek ACTED HQ Program Department advice on potential solutions that would meet donor rules.

2.2. Reporting

c)     Participate in and take minutes of kick-off and close out meetings for each project

d)     Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;

e)     Work in close relation with AMEU to incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports and review M&E reports from AMEU;

f)      Liaise with FLATS teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;

g)     Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.

h)     Ensure ad hoc requests from donors are addressed in liaison with the CD, programme and support teams;

2.3.  Partner Follow-up

a)     Liaise with partners when required to develop relevant grant agreements in close coordination with ACTED HQ GMU and finance;

b)     Ensure partners report to ACTED in a timely and qualitative manner as per the requirements of the grant agreement.

3. Management and Internal Coordination

3.1. Staff Management (if any)

a)      Manage a Project Development Intern and/or Assistant(s) if any, following up the work plans and day-to-day activities;

b)      Mentor the PDI and/ or PDA with the aim of strengthening their technical capacity.

3.2. Internal Coordination and Communication

a)     Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings

b)     Ensure these meeting minutes are sent monthly to HQ;

c)     Keep ACTED HQ GMU and finance updated on latest developments, opportunities and challenges so that GMU can best advice on the way forward.

3.3. Filing

a)       File properly contractual project documents both in hard and soft copies;

b)       Update regularly the Resource Centre at the office with appropriate and relevant external and internal resources.

4. External Communication

·       Contribute to ACTED external communication strategy by feeding regularly ACTED HQ Communication Department with informal updates on projects, a flash news, pictures, articles on projects progress and/or specific events for ACTED communication tools, including, but not limited to, ACTED Newsletter, websites and ACTED Annual Report;

·       Ensure the update and design of in country communication and visibility tools and publications, their dissemination and availability to ACTED teams, as well as the capitalization of media and pictures of the mission;

Job Requirements

·       Master degree in either political sciences, law, literature or any related subject;

·       Perfect ability to write in English and French (any other language is an asset);

·       Ability to speak fluently both in English and French (any other language is an asset);

·       At least 3 years experience in humanitarian sector;

·       At least 3 years experience in elaborating narrative reports, writing proposals and representation to donors;

How to Apply

Application Procedure:

Qualified national persons with the required skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single document i.e. with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts to ethiopia.jobs@acted.org and received on or before 5.00PM on 8TH May 2023 with the subject line “Project Development Officer-Ethiopia”

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note that only the shortlisted candidates will be contacted.

ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.