Job Vacancy at World Food Programme (WFP)

Position: Finance and Administration Associate

Job Time: Full-Time

Job Type: Contract

Place of Work: Semera, Ethiopia

Application Deadline: April, 26/2023

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

TERMS AND CONDITIONS

Job Title: Finance and Administration Associate

Contract Type: Fixed Term

Grade: G6

Duty station: Semera, Ethiopia

ORGANIZATIONAL CONTEXT

This job is based in the Afar Regional State, Semera Sub-Office. The job holder will report to the Head of the Sub-Office.

He/she is expected to demonstrate responsibility and initiative to respond independently to various queries with only general guidance. He/she is required to use judgment in dealing with unforeseen operational problems on a daily basis and to manage resources and coach and coordinate support staff.

JOB PURPOSE

Coordinate and provide finance, budget and administration support services involving the recording and interpretation of financial and budgetary information to ensure the efficient functioning of the support services and inform decision-making.

KEY ACCOUNTABILITIES (not all-inclusive)

Provide procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations. 

Support the development and implementation of financial policies and procedures, and assist in the setup and implementation of proper accounting procedures, systems and internal controls.

Monitor the daily cash position in order to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.

Monitor the centralized registry system in order to process all payments to internal staff and invoices to external suppliers in a timely manner and in accordance with WFP standards. 

Contribute to the preparation, implementation and monitoring of budgets, monitor expenditure and budget forecasts, to ensure that relevant future funding requirements are met.

Coordinate with other teams in order to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team.

Monitor account balances and process financial transactions in an accurate and timely manner, to avoid the occurrence of an overdraft (Find more jobs on geezjobs.com).

Monitor and analyze general ledger accounts in order to initiate and achieve corrective actions.

Compile data from the WFP database and systems in order to assist in generating and analyzing financial reports on a monthly basis.

Allocate tasks to other support staff, provide guidance and on-the-job training in the management of financial resources (e.g. managing the petty cash/sub-imprest account, reviewing and analyzing vendor and balance sheet accounts, etc.), to ensure services are delivered consistently and the required standards.

Remain on stand-by and follow standard emergency preparedness practices in order to meet immediate emergency requirements for further service on the job and in the field.

Job requirements

Education: Completion of secondary school education or University Degree in the field of Accounting and Finance, Business Administration, Business Management and related fields.

Experience: 6 or more progressive years of experience in related fields with a university degree

Language: Fluency in the English language and knowledge of the local language is an advantages.

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

Understand and communicate the Strategic Objectives: Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

Be a force for positive change: Implements new methods or tools to improve the team’s work processes and productivity.

Make the mission inspiring to our team: Maps the team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

Make our mission visible in everyday actions: Explains to teammates how each unit contributes to the overall WFP mission.

People

Look for ways to strengthen people's skills: Identifies skill development opportunities such as training modules or on-the-job experiences for self, colleagues and direct reports.

Create an inclusive culture: Facilitates team building activities to build rapport in own unit.

 Be a coach & provide constructive feedback: Facilitates the pairing of junior colleagues with coaches within their own team.

Create an “I will”/”We will” spirit: Proactively anticipates potential challenges and develops mitigation plans to ensure that the team meets goals and targets (Find more jobs on geezjobs.com).

Performance

Encourage innovation & creative solutions: Identifies opportunities to be creative in their own work and to help the team be more innovative and accurate in their respective tasks and areas of work.

Focus on getting results: Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

Make commitments and make good on commitments: Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

Be Decisive: Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

Partnership

Connect and share across WFP units: Facilitates partnerships with other WFP units to accomplish missions in the field.

 Build strong external partnerships: Sets an example and provides guidance to the team on how to build relationships with external partners.

 Be politically agile & adaptable: Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

 Be clear about the value WFP brings to partnerships: Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

FUNCTIONAL CAPABILITIES

Capability Name

Description of the behavior expected for the proficiency level

Internal Controls & Compliance

Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to WFP's critical activities.

Performance Budgeting, Analysis & Reporting

Demonstrates participation in business planning efforts by developing basic project-level budgets and forecasts, incorporating information from various sources as appropriate to monitor KPIs.

Resource Management

Demonstrates ability to track and compile reports on HQ and Field staffing and resource usage on a project-level basis.

Financial Mgmt. & Accounting Principles

Applies knowledge of financial and accounting principles and practices to ensure compliance with WFP policies, applicable procedures and accounting standards

Supply Chain and Operations Knowledge

Demonstrates a basic understanding of WFP programme, implementation, and supply chain principles (including project modalities & structures).

OTHER SPECIFIC JOB REQUIREMENTS

Ability to work independently in a timely and organized manner.

Excellent oral and written communication skills.

Willingness to explore and experiment with new ideas and approaches in own work.

Ability to work in a team and multi-task as needed.

A strong understanding of finance and administration processes

Strong coordination and oversight skills

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

Has experience assessing the financial health and stability of C&V projects and other programming initiatives to verify compliance with in-country local laws.

Has experience working with auditors and other third-party vendors

How To Apply

Register using this LINK

WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.