Senior Logistics Officer

Country Office: Ethiopia

Work Base: [Gambella]

Availability: As Soon As Possible

Salary Scale: EMS – 07

Salary:  696 USD

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).
Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger leads the global movement to end hunger. We innovate solutions, advocate for change, and reach 24 million people every year with proven hunger prevention and treatment programs. As a nonprofit that works across 50 countries, our 8,300 dedicated staff members partner with communities to address the root causes of hunger, including climate change, conflict, inequity, and emergencies. We strive to create a world free from hunger, for everyone, for good.

Action Against Hunger USA is part of the Action Against Hunger International network. As an independent NGO, Action Against Hunger USA currently manages operations in 8 countries: Kenya, South Sudan, Somalia, Tanzania, Uganda, Ethiopia, Zambia, and Haiti. Action Against Hunger-USA has over $100 million in programs and approximately 1,800 permanent staff based in New York City, Washington D.C, Nairobi, and country offices. Additional growth is anticipated.

Summary of position

Under the supervision of the Base Logistics Manager, the Senior Log Officer will a focal person for managing and monitor the entire fleet of vehicles, warehouses, generators, and motor pumps, their use, their maintenance, and their consumption. Manage the facilities (premises) and ensure they are well maintained.

The Senior Log Officer role’s purpose, engagement, and delivery are:

Purpose (The substantive focus of the job encompassing scope, depth, and difficulty of work both conceptual and applied)

Ensure good working conditions of the fleet (vehicles, generators, and motor pumps) Fleet Officer:

• Supervise the maintenance of the fleet at the mission level;

• Assess and select mechanics at base level to optimize cost and efficiency of service, without impact on programs;

• Check that the vehicles are adequately equipped for their use;

• Write reports on the fuel consumption and cost for each vehicle, generator, and motor pump;

• Manage the stock of spare parts and their consumption at the mission level.

Make sure to keep the vehicles available for instant use by Fleet Officer:

• Plan the movements of vehicles for Inter-base movements;

• Follow-up on Insurance and licenses for ACF vehicles.

Manage the mechanics’ activities Fleet Officer:

• Ensure the organization of the maintenance and services, both for rented and ACF fleets;

• Follow the planning and ensure that all vehicles are appropriately serviced and followed up.

Upgrade electrical installations of buildings used by Action Against Hunger (AAH) by fleet officer:

• Building electrical assessment using the diagnostic tool of AAH, local regulation, and rules of the art.

• Write technical specifications in case of subcontracting works concerning heavy rehabilitations

• Carry out the work and small operations (concerning small rehabilitations or adjustments)

• Do commissioning

• Make building assessments, make drawings & sketches, write specifications & terms of reference of works

• Regular check on the material on all bases while visiting

• Bring modification to the electrical system in case of hazardous situation detected

• Make sure that all buildings rented by AAH (offices and guests) comply with the internal electrical standard and the local regulation

Manage and close follow over the whole stock management at Gambella town, Jewi camp, NG camp, and Pinyudo sub base office.

• Ensure stock transactions done according to AAH standard policies and procedures

• Ensure every item transported have to accompanied by AAH Delivery Note (DN)

• Maintain receipts, records, and withdrawals of the stockroom

• Receive, unload, and shelve supplies

• Perform other stock-related duties, including returning, packing, pricing, and labeling supplies

• Inspect deliveries for damage or discrepancies; report those to account for reimbursements and record keeping

• Rotate stock and coordinate the disposal of surpluses

• Ensure adequate record keeping and manage all documentation to confirm proper stock levels and maintain inventory control

• Joint management with Nut Dep. For drug stock (pharmacy) management as per KitLog.

• Support sub-base warehouses when it's needed

• Supervise all warehouses at the sub-base checking, controlling, and monitoring of applicability of AAH warehouse procedure, compiling, and reporting.

• Coordinate the handling of the movement of purchased goods and equipment with the necessary documentation, and necessary minor repairs

• Keeping the cleanness of the warehouse at all times

Engagement: (The focus of interaction both internally and externally needed to deliver a service seek collaboration and build effective partnerships)

Supervise the team (Fleet Officer, Logistics Ass. Warehouses at Gambella, NG Camp, Jewi camp, and Pinyudo sub base office):

• Establish their planning and support Base Logisticians;

• Delegate the activities to Fleet officers in the bases and check that they are properly executed;

• Organize training sessions;

• Carry out appraisal interviews;

• Provide technical support to the team if necessary.

Delivery: (The focus on the execution of the work and the role of the team in supporting business/operational functions in terms of timeliness and quality)

Report and Administrative responsibilities

• Control the quality, accuracy, and punctuality of the Fleet report;

• Control the quality, accuracy, and punctuality of the warehouse/stock report (IKD, food, non-food items, and drugs) report;

• Control the quality, accuracy, and punctuality of the equipment report;

• Control the quality, accuracy, and punctuality of contract report

• In collaboration with the Base Logisticians, ensure that the office and guest house premises in the bases are well maintained and up to the required standards

Essential Duties

• Fleet Management

• Warehouse Management

• Energy management

• Premises management

Supervisory Responsibilities

•  Fleet Officer

• Assistant Logistics/ warehouse (Gambella)

• Assistant Logistics/Warehouse (Nguniyyel Camp)

• Assistant Logistics/ warehouse (Jewi Camp)

• Assistant Logistics/ warehouse (Pinyudo Sub Base office)

• Assistant Logistics/ warehouse  (GOG Host Community)

Gender Equality Commitments  

• Foster an environment that supports the values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, and children (boys and girls) regardless of gender, sexual orientation, disability, or religion. race, color, ancestry, national origin, age, or marital status. 

• Value and respect all cultures. 

Fiscal Responsibility

• N/A

Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Working Conditions, Travel, and Environment 

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

Required Qualifications and Professional Experience

• B.A. degree in Supply Chain and Logistics Management/Business Administration or equivalent field of studies and at least 5 years of work experience in the similar

Required Skills & Competencies

•  Team management and planning of activities

• Good organizational capacity

• Capable of writing reports

• Knows well the intervention area.

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “Senior Logistics Officer-Gambella” written in the subject line, and three references, applicants to the following addresses:

Through CLICK HERE

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.

All candidates should apply online at https://careers.actionagainsthunger.org/ Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment