World Vision is a Christian Humanitarian, Development and Advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. World Vision serves all people, regardless of religion, race, ethnicity, or gender

Planning and demand forecasting for Procurement of Goods and  Services, and  

Works:   

•  Provide technical support for timely preparation of procurement plans for HO , RO , CPOs and APs and monitoring of their implementation; 

• Ensure the effective use of procurement processes monitoring systems and mechanisms to eliminate long lead time in procurement; elaborate (whenever necessary) of changes in the procurement process 

Management and Implementation 

• Provide support and participate with the SCM Manager to identify potential suppliers available for all major item categories through market research, strategic sourcing and appropriate ways  

• Receive Purchase Requisition, Agreements/Proposals, MoU and ToR and critically review them to ensure clear specification, billing string and need by date,  

• Carry out procurement activities through planning and forecasting, identification of needs, sourcing and solicitation of offers, evaluation of offers, review and award of contracts. Closely follow up the delivery of goods/services accordingly; 

• Prepare distribution list according to the respective purchase requisition and submit all required documents to Warehouse & Distribution to make ready  for collection items delivery to central warehouse; 

• Request Finance for payment and close follow up to ensure that Suppliers/Vendors are paid on-time. 

Supplier Relationship Management  

•  Act as a link between the organization and suppliers, customers and government bodies.  

• Look for potential suppliers and negotiate the best deal for the organization and maintain good relationship with the suppliers.  

• Ensure the organization works with competent and reliable suppliers. In collaboration with procurement manager and procurement committee, evaluate all potential suppliers before entering into supply contracts through site visits and measuring other aspects such as quality assurance, organizational structure and financial stability. 

Monitoring and Progress Control 

•  Assist in submission of a procurement reports to Procurement Manager as required.  

• Assist in the development of strategic sourcing and contribute to the achievement of those goals. 

• Complete procurement of all required goods and services on a timely basis and in an accurate manner; 

• Participate in the development of monitoring tools for the procurement unit and work with members of the unit to ensure these tools are used effectively. 

• Establish strong contract relationships and ensuring suppliers compliance to those agreement  

Coordination  

• Work with internal/external customers and team members to achieve shared goals.  

• Share data related to the supplies and defects of goods/services.  

• Contribution to projects during planning and specification development stages; 

Job Requirements

Required Professional Experience 

Strong leadership, diplomatic and motivational skills including the ability to lead up, across and down multiple business. Build and maintain relationships by engaging key leaders to establish credibility, solve problems, build consensus and achieve objectives. 

Required Education, training, license, registration, and certification 

BA/BSC in Procurement & Supplies Management, Business Management and other related fields 

5 years’ experience in handling development & emergency response program procurements in an INGO or organization of similar size and reputation. 

Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time 

Well organized for order and information management, able to keep filing systems updated to ensure an auditable trail. 

Preferred Knowledge and Qualifications 

Post Graduate Diploma in Purchasing and Supplies Management – CIPS, Knowledge of key institutional donors and their compliance requirements in respect of logistics and procurement Developed interpersonal and communication skills including influencing and negotiation. 

How to Apply

Register using this LINK

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.