INTERNAL/EXTERNAL VACANCY

ANNOUNCEMENT

For

Roving Logistics Manager

Country Office: Ethiopia

Work Base: Addis Ababa

Availability: As Soon As Possible

 Salary Scale: EMS09 Level 1 $1,117

 Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

Seniority Allowance – paid depending up the years of service.

 Female candidates are highly encouraged to apply for this position.

About Action Against Hunger

Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

 About the Country Program in Ethiopia

 Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Europaid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

I.  Summary of position

Implement the logistics policies of the mission to ensure good logistical performance and provide the best possible support to the logistics department.

The Roving logistics Manager Role’s purpose, engagement and delivery is:

• Purpose (The substantive focus of the job encompassing scope, depth and difficulty of work both conceptual and applied)

Objective 1: Provide Capacity Building/Training for teams in the Bases/Capital

• Provide general logistics training (LINK and Kit LOG), and refresher training where necessary according to the plan and/or upon request from the LOG HOD

• Training of logistician, program staff and field coordinators in the use of PPP and SP in collaboration with DLOG HOD

• Assess gaps of the logistical capacities of the bases and provide SWAT analysis to LOG HOD with possible solutions

• Actively participate with the LOG HOD/DLOG HOD in reviewing LOG systems/processes whenever requested

Objective 2: Provide support and fill Base Logistics positions during the gaps and when requested by the Line Manager

• Fill gaps at each Action Against Hunger field offices whenever the Base Logistics position is vacant

• Provide support to the base during new program launch/bulky procurements/supply process

• Ensure that all procurement made at capital level for respective bases you are responsible to provide update to the bases in collaboration with capital supply team and bring to the attention of the LOG HOD if there is anything that needs further action.

• Ensure the follow up of ongoing framework contract and is up to date for each of respective base you provide support.

• Make sure the base you provide support, keep up to date price catalogue and suppliers list.

• Ensure application of latest KIT LOG version procedure in each of your respective base you provide support. 

Objective 3: Participate in emergency need assessments and Bases opening and closures  

•  Participate in emergency need assessments upon LOG HOD request and participate in emergency operation set up base opening and closures accordingly.

• Carry out market surveys in bases upon LOG HOD request and in collaboration with FC/base logistician.

• Participate and insure that all new grants PPP and SP prepared on timely bases and updated accordingly in collaboration with DLOG HOD and the field team.

• Make sure the procurement is going according to PPP/SP and the budget utilization is going according to the plan in terms of procurement activities for each base you provide support.

• Participate in the new budget preparation, forecasting procurement/supplies of costs from procurement follow up database in collaboration with FC, LOG HOD, DLOG HOD and base logistician when it is needed.

Objective 4: Review PD files & Ask for Validation    

• Review PD file transferred from each bases you provide support and obtain validations as per the authorization threshold for procurement done at each bases when is needed.

• To be the focal person for communicating and follow up with capital team to obtain validation for all PD file that comes from each of the bases you provide support that needs LOG HOD review and validation.

Objective 5: Review Logistics, Donor and Field Reports

• Review the logistic reports of each base you provide support.

• Provide well organized feedback on the report and identified gaps in each bases and recommend solutions accordingly in support of LOG HOD.

• Reviewing and compiling of donor report in support of DLOG HOD and LOG HOD for each bases you provide support.

Objective 6: Audit related Tasks 

• To be the focal person for reviewing and compiling audit related quires for each base you provide support and coordinate with base logisticians to collect all necessary documents and provide feedback with in support of DLOG HOD and LOGHOD to the concerned when it is needed.

Objective 7: Archiving

• Make sure the base you provide support archiving all procurement related documents according to Action Against Hunger procurement KIT LOG and LINK platform procedure

Objective 8: Team Management 

• Provide coaching to all logistics, finance and program team when it needed.

• Provide technical support and advice for all in need of your support in your area of responsibility.

Others 

•   As a members of logistics team Roving Logistics Manager may be required by his/her line manger to support his colleagues on temporary activities due to increased work load. 

I.     Supervisory Responsibilities

• N/A

II.   Gender Equality Commitments  

• Foster an environment that supports values of women and men, and equal access to information.

• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. Race, color, ancestry, national origin, age, or marital status.

• Value and respect all cultures. 

III.  Fiscal Responsibility

• N/A

IV.  Physical Demands

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Any Procurement requests should be raised by using the link software.

V.   Working Conditions, Travel (at least 75% of the time) and Environment

• The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases. 

Job Requirements

I.  Required Qualifications and Professional Experience

• BA degree in Supply Chain and Logistics Management/Business Administration or equivalent field of studies and at least 5 years’ work experience on the similar position.

 II.  Required Skills & Competencies

• Experience in humanitarian work indispensable

• Experience in management, in following through a programme, in evaluating security

• Good organizer

• Rigor

• Good analytical capacity

• Team spirit

• Good communication and relations with people.

How to Apply

Register using this LINK

Closing date: 06 April 2023

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.