AU Organization Information

Reports to: Recruitment Officer

Directorate/Department/Organ : Human Resources Management

Division : Division : HR Shared Services

Number of Direct Reports: 0

Number of Indirect Reports: 0

Number of Positions: 3

Job Grade: GSA5

Contract Type: Regular

Location: Addis Ababa, Ethiopia

Purpose of Job

To provide frontline operational support in the recruitment of staff for AU Commission Departments/Directorates. Participate in recruitment processes and activities to ensure the smooth running of all recruitment procedures.

Main Functions

• Provides timely operational support;

• Plans and prepares draft operational work schedules and follow up implementation

• Coordinates and/or Engages in technical assistance and/or logistical work;

• Provides support for the creation, improvement and maintenance of operational processes and systems;

• Prepares office communication and drafts reports;

• Handles communication at operational level and provides update;

• Provide support for the compilation and maintenance of data and information for preparation, implementation and monitoring of budgets, activities etc

Specific Responsibilities

• Provide support for the provision of comprehensive first line information about recruitment to departments and responding to recruitment related queries in a responsive and client focused manner;

• Coordinates the scheduling and organizing shortlisting and interview sessions for client departments

• Makes logistical and administrative arrangements for shortlisting and interview exercises for panels and candidates;

• Delivers accurate shortlisting and Interview reports using success factor;

• Conducts follow up on recruitment decisions to ensure their timely implementation;

• Prepares weekly activity report of shortlisting and interview for submission to the recruitment officer

• Ensures reference checking for successful candidates;

• Provides support for processing appointment decisions by submitting all relevant and complete documents to the appointing authority.

• Creates contracts on SAP upon appointment of successful candidate;

• Undertakes clerical and administrative work related to recruitment; 

• Coordinates travel for fly-in candidate; 

• Maintains candidate database and ensures record keeping for all recruitment activities; 

Academic Requirements and Relevant Experience

• A Diploma in Human Resource Management, Administration or any other related field with five (5) years’ experience in administrative work in similar international organizations. 

Or

• Candidates with Bachelor’s degree are required to have two (2) years’ experience in administrative work in similar international organization.

Required Skills

• Knowledge in SAP success factor is desirable

• Planning and organizational skills 

• Negotiation and interpersonal skills

• Communication and report writing skills 

• Computing skills 

• Proficiency in one of the AU official working languages (French, English, Portuguese, Arabic, Spanish) and fluency in another AU language(s) is an added advantage

Functional Competencies

Trouble shooting;

Job Knowledge and information sharing:

Task Focused;

Continuous Improvement Awareness;

TENURE OF APPOINTMENT:

The appointment will be made on a regular term contract for a period of three (3) years, of which the first twelve months shall be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and deliverables.

GENDER MAINSTREAMING:

The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

How to apply:

• Register using the following link CLICK HERE

• Applications must be made not later than April 24, 2023

• Only candidates who have met all the requirements of the post and have been selected for an interview will be contacted.

• Only applications registered online with a complete curriculum vitae (CV) attached will be considered. 

• The Africa Union is an equal opportunity employer and female candidates are strongly encouraged to apply.

• Requisition ID: 1428

REMUNERATION:

Indicative basic salary of US$ 12,834.00 (GSA5 Step1) per annum plus other related entitlements e.g. Post adjustment ( 46% of basic salary), Housing allowance US$ 16,813.44 (per annum), and education allowance (100% of tuition and other education-related expenses for every eligible dependent up to a maximum of US$ 10,000.00 per child per annum), for internationally recruited staff and a maximum of $3,300 per child per annum for locally recruited staff