INTRODUCTION

Medical Teams International is a Christian humanitarian relief agency focused on providing life-saving medical care for people in crisis. We serve all people—regardless of religion, nationality, sex, or race. Our calling is Daring to love like Jesus, we boldly break barriers to health and restore wholeness in a hurting world. Medical Team International looking for a qualified applicant for the following position:

JOB SUMMARY

• The Program/Communication Specialist will facilitate liaison with government and stakeholders to address various requirement such as report, Letter of Understanding (LOU), Memorandum of Understanding (MOU)s etc. S/he will be in charge of the organization communication which includes successful story collection, photo of MTI activities, interviews, etc., the Program/Communication Specialist will also support the Grant Coordinator on his day to day as a member of the program team.   

JOB RESPONSIBILITIES

• Preparation and Compilation of the Organization’s Annual Plans and Reports to the Authority for Civil Society Organizations (ACSO) Visit field locations to gather impact stories and images to use in communication materials, ensuring content meets our organizational photo policy and consent standards. Upload stories, images, captions and other content to the HQ office digital asset management system as requested.

• Manage country camera gear.

• Organize capture of social media content to represent Ethiopia in Medical Teams’ social media channels, as requested by HQ Marketing.

• Facilitate periodic media inquiries in coordination with HQ Marketing.

• Collaborate with HQ Marketing to ensure Medical Teams visibility and branding materials are of high quality and meet Medical Teams brand requirements. 

• Support and lead the donor and government permission request packages, including Memorandum of Understanding (MOU), Letter of Understanding (LOU), work plan, staffing list, log frames, budgets, summaries of project activities, etc.) by utilizing donor -approved grant agreements, budgets and supporting documents for all newly awarded grants. 

• File hard copies of all government reports.

• Update the LOU/MOU tracker on a weekly basis to ensure that reports to donors are submitted on time, that report preparation begins in a timely manner (quarterly, interim or final reports) and that there is no omission of donor and government reports. 

• Communicate monthly with the CO and field teams on the status of the government reports (submitted/pending etc.)

• Preparation of quality assurance and visibility compliance, and submission of donor and government reports.

• Facilitate and ensure timely signature of donor and government agreements.

• Maintain a grant filing system for all grants, including agreements, proposals, revisions, reports, etc.

• Improve information management across emergency and humanitarian programming

• Review components of agreements and share to the team-especially on articles that need attention and action

• Review, compile and share with other teams on grant’s Visibility and branding requirements 

• Preparation of capability statements and other required general information regarding the organization

• Facilitation and arrangement of meetings and take action points

• Develop and maintain the program documentation process 

• Update the LOU and MOU tracker on a weekly basis 

• Success story preparation and documentation with quality photo of program activities

• Maintain a grant tracking system and share updates with relevant departments as necessary

• Support the team on contract issues as well as technical content.

• Create a good relationship with other agencies.

• Support the Grant Coordinator on any program related service

• Coordinate the monthly Program review meetings and share action points 

Job Requirements

SKILLS AND REQUIREMENTS:

• Degree in humanitarian affairs, international relations, or another relevant course essential.

• Certificate in Project and grant management is an added advantage. 

EXPERIENCE 

• Minimum of three years’ experience with international NGOs or donors in grant acquisition and management.

• Experience in grant management, coordination and MOU facilitation. 

• Experience in working with Authority for Civil Society Organizations (ACSO)

• Previous experience of similar positions is required.

• Familiarity with health and Nutrition Response is an added advantage. 

• Experience with writing, storytelling, or journalism is preferred. 

• Experience with photography is an added advantage.

• Experience in emergency/Humanitarian context including developing country experience.

•  Experience working with Bureau of Humanitarian Assistance (BHA) and US Department of State Bureau of Population, Refugees, and Migration (State/PRM), ECHO, UNFPA, W

• HO and other UN donors preferred.

ABILITIES:

• Ability to work cooperatively in a team environment

• Ability to prioritize tasks

• Ability to embrace and promote MTI’s mission and vision

• Ability to uphold and exemplify the organization’s core values

• Ability to represent the organization in a professional manner to donors, volunteers, and the public

PHYSICAL CONDITIONS

This position requires frequent travel to health facilities located in remote areas with very basic living conditions.

How to Apply

Send your cover letter, valid CV and scanned copies of all relevant documents via email: ethiopiarecruitment@medicalteams.org

Note: Kindly write the position title you are applying for in the email subject line, "Program/Communication Specialist". Qualified female applicants are highly encouraged to apply!

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