INTERNAL AND EXTERNAL VACANCY ANNOUNCEMENT

For  Purchaser

Country Office: Ethiopia

Work Base: Mekelle, Tigray, Ethiopia

Availability: As Soon As Possible

Salary Scale: EMS05

Basic Salary: 421 USD

Insurance - (Life, Group Personal Accident and Medical Insurances are covered upon the organization policies).

 Seniority Allowance – paid depending up the years of service.

About Action Against Hunger

 Action Against Hunger-USA is a global humanitarian organization that takes decisive action against the causes and effects of hunger. We save the lives of malnourished children and we enable entire communities to be free from hunger. With more than 8,000 staff in over 50 countries, our programs reached 17 million people in 2019.

About the Country Program in Ethiopia

Action Against Hunger has been operational in Ethiopia since 1984 responding to both chronic and acute needs through a multi-sectoral strategy where nutrition, Food Security and Livelihoods, WASH, and Mental Health and Psychosocial Support activities are integrated to have a meaningful impact on people’s resilience. Action Against Hunger currently operates in 5 different regions (Oromia, Somali, Amhara, Benishangul Gumuz, and Gambella) with a portfolio of 20m USD/year of emergency, resilience building, research, and innovation programs. We have a country team of around 600 staff in 17 regional and satellite offices. Our main donors in Ethiopia in 2020/2021 are BHA, ECHO, Euro paid, UNHCR, UNICEF, GFFO, BPRM, SIDA, EHF, WFP, CIAA, and others.

I.  Summary of position 

Under the supervision of the Senior Logistics Officer, the purchaser ensure the base’s entire purchases related activities

The purchaser role’s purpose, engagement, and delivery are:

Purpose  

• Receive the validated orders from the programs/Senior Logistics Officer

• Deal with the orders following AAH procedures ;

• Prepare the necessary documents: Release Orders (RO) or Purchase Orders (PO) and have them approved by the

• hierarchical superior ;

• Purchase the articles ordered while respecting AAH’s logistic procedures ;

• Manage cash and ensure the accuracy of the bills

• Inform the person requesting goods of the progress of the treatment of his order ;

• Organize and follow the delivery ;

Engagement:  

• Collect and check the invoices from suppliers ;

• Participate in the payment of the suppliers

• Transfer the approved invoices to the accounts for payment of suppliers.

• Settle the cash advances with Administration as per the rules

Delivery: 

• Do a monthly Order purchase report and follow up on bases.

• According to the Kit log V.3 procedures

Essential Duties

• Centralize and process the orders 

• Manage the supplier data:

• Follow the payment of suppliers

• Reporting on a monthly basis the PFU 

      II.    Supervisory Responsibilities

• N/A

      III.   Gender Equality Commitments  

•   Foster an environment that supports the values of women and men, and equal access to information.

•  Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.

• Respect beneficiaries’ women, men, and children (boys and girls) regardless of gender, sexual orientation, disability, or religion. race, color, ancestry, national origin, age, or marital status. 

•  Value and respect all cultures.  

      IV.  Fiscal Responsibility

• N/A

       V.   Physical Demands 

• While performing the duties of this job, the employee is required to sit for long periods and to concentrate on work, including typing, and turn out heavy volumes of work accurately, within short time frames under stressful situations in the context of a moderately noisy office with many interruptions. Must be able to proofread own work accurately so that only minor corrections are needed on an infrequent basis.

•  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

      VI. Working Conditions, Travel, and Environment

•  The duties of the job require regular job attendance at least five days per week. Must be available to work outside normal office hours or on the weekends as required.

• Must be able to travel as required for standard domestic and international business purposes. While performing the duties of this job in the field, the employee may be exposed to precarious settings under high-security risks and/or very basic living conditions and outside weather conditions, as well as to infectious diseases.  

Job Requirements

VII. Required Qualifications and Professional Experience

• Minimum of University Diploma in purchasing/procurement/logistics or supply chain management

• Minimum 2 years of relevant work experience with University Degree & 4 years with  University Diploma.

     VIII. Required Skills & Competencies

•   Computer knowledge (Word and Excel)

•  Negotiating capacity 

•  Rigor

How to Apply

APPLICATION PROCEDURE

If you are interested, please send your application composed of none returnable CV, a Covering Letter with “Purchaser-Tigray” written in the subject line, and three references, applicants should apply to the following addresses: 

In person application: Action Against Hunger Mekele Office, Adiswusi Sub city, Kebele 8, back inside of WFP Office/Abi Adi Office

Deadline: 04, March 2023

NB: Only shortlisted applicants will be communicated and the selection process includes a technical test and an interview.