UNOPS Ethiopia Multi-Country Office (ETMCO) exciting career opportunity
UNOPS-ETMCO is recruiting for this position: Procurement Senior Assistant based in Mekelle- Tigray, Ethiopia.
Qualified women (female) candidates are encouraged to apply.

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world.  UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects.  Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.  

This position will be based in Tigray region-Mekelle to support the implementation of the World Bank funded  Project  that aims to rehabilitate health, education, infrastructure etc facilities in the region. 

Under the direct supervision of the Support Services Senior Officer, the Procurement Senior Assistant is part of the  project procurement team and provides assistance in the execution of procurement services for the World Bank project as well as the Mekelle office. S/he promotes a client-oriented approach consistent with UNOPS rules and regulations.

The Procurement Senior Assistant works in close collaboration with world bank Project teams for resolving procurement-related issues and information exchange.

 Functional Responsibilities
Under the direct supervision of the Support Services Senior Officer, the Procurement Senior Assistant will be responsible for the following summary of functions:

1. Administrative Procurement Support Services

2. Procurement planning and systems

3. Requisitions/procurement and sourcing

4. Contract administration

5. Client Services Client Relationships / Stakeholder Management

6. Facilitation of knowledge building and knowledge sharing

1. Administrative Procurement Support Services:

• Assist in drafting bidding documents, evaluation reports and contract award submissions, ensuring consistency in format and content.

• Information databases, all procurement files and records updated and maintained.

• Process procurement transactions in UNOPS’ corporate system OneUNOPS.

• Assist in the preparation of Purchase Orders, Contracts, LTAs or their Amendments.

• Process invoices for goods and services delivered ensuring accuracy and completeness of documentation and timely payment. Follow up to completion and inform clients.

• Monitor expenditures against allocations.

• Receive, review, log and route incoming communication and procurement requests/invoices.

• Publish procurement advertisements and awards.

• Maintain status reports on procurement activities and work in progress.

2. Procurement planning and systems:

• Constant liaison with vendors and consignee until safe delivery of goods is achieved.

3. Requisitions/procurement and sourcing:

• Liaison with the logistics unit or projects on receipt of goods, equipment and services in view of obtaining proper delivery report, RIR (Receipt and Inspection Report), or relevant certificates and that proper inventory is taken.

4. Contract administration:

• Follow-up on signing of contracts by vendors;

• Maintenance of contracts and filing system;

5. Client Services Client Relationships / Stakeholder Management:

• Provide standardized procurement services, guidance and information to staff on routine processes and procedures.

6. Facilitation of knowledge building and knowledge sharing:

• Undertake routine follow up action on procurement QA or Knowledge Management issues on behalf of the supervisor and inform supervisor of status.

• Administratively supports the organization and delivery of training and learning initiatives for personnel on procurement.

• Any other tasks assigned by the supervisor.

 Impact of Results

The effective and successful achievement of results by the Procurement Senior Assistant directly impacts on achievement of the projects and consequently reinforces the visibility and image of UNOPS as an effective service provider in project services and management and strengthens its competitive position as a partner of choice in sustainable development and project services.

Job Requirements

Education

• Secondary school (High School) Diploma is required.

• First University Degree (Bachelor's Degree) in Business Administration, Public Administration, Human Resources Management or equivalent disciplines is desirable but not required.

Experience

• A minimum of  five (5) years of experience in Procurement Management, Procurement Services, Supply Chain Management, Procurement Support, Procurement, or Supplies Management is required.

• Experience in working with a range of stakeholders in developing countries is an asset.

• Some experience in UN system organizations is desirable.

• Experience/knowledge of Google Suite products, especially google forms, sheets, docs and slides is an asset.

• Experience in use of Enterprise systems including OneUNOPS is desirable

Language Requirements

• Fluency in reading, writing and speaking English is required. 

• Knowledge of the local language (Tigrigna) is an asset.

How to Apply

Register using THIS LINK