Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

 IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

The key objective of the Cluster’s Information Management Officer (IMO) will be to support the ESNFI cluster in identifying and meeting data/analysis/information requirements at a range of levels. Under the overall supervision of the National Cluster Coordinator, the successful candidate will support the ESNFI cluster through the timely and efficient provision of required information management services.

The ESNFI Cluster Information Manager is to support the national Cluster Coordinator in the fulfillment of his/her coordination mission to:

• Provide leadership in emergency and crisis preparedness, response and recovery;

• Work in partnership to improve the protection and welfare of the camp residents;

• Ensure evidence-based actions, gap-filling, and sound coordination; and

• Enhance accountability, predictability and effectiveness of ESNFI Cluster actions. 

Responsibilities and Accountabilities:

 Information Management

1. Development of simple, user-friendly emergency shelter assistance reporting formats in consultation with the cluster coordinator and other key stakeholders; these reporting formats should include provision for gender desegregation of data and report on more vulnerable groups, they should also be complementary to the information collection and reporting systems of other sector working groups;

2. Promotion of and training on the use of these reporting tools among cluster partners and other stakeholders.

3. Gathering and collating data on emergency shelter needs assessments and assistance is provided promptly and efficiently, including feedback and/or issues raised by the affected population.

4. Provide regular updates, summaries, mapping and analysis on the assessed needs and responses of the cluster

5. Identification and reporting of any gaps in shelter & NFI assistance to the cluster.

6. Generating monthly Dashboard to inform donors, partners, and other stockholders.

7. Development and implementation of methods to share this information, as well as broader information on shelter needs and solutions which the cluster wants to develop and/or share, with all concerned stakeholders and the affected population;

8. Maintain and update the cluster’s contact list and mailing lists

9. Participate in the Inter-Cluster, IM Working Group and coordinate with OCHA and other clusters’ IMOs to ensure complementarity and cross-sectoral analysis of information.

10. Collective monthly data from partners, analyzing and generating reports as required by the cluster or OCHA.

11. Monthly submission of RPM reports to OCHA.

12. Participate in the development and analysis of HNO, HRP and any other OCHA and cluster coordinator request.

13. Coordinate with regional focal points to provide IM support. Identify and promote the localization or handover of regional information management services to appropriate agencies as appropriate.

Training and capacity building of national authorities and civil society

1. Promote and support the training of humanitarian personnel and capacity building of humanitarian partners.

2. Support efforts to strengthen the capacity of the national authorities and civil society. 

Other

1. Support the National Cluster Coordinator to coordinate program implementation, develop appropriate strategies to meet needs identified, and ensure adequate reporting and information sharing.

2. Any other tasks that may be required (within reason) to achieve the objective of this assignment.

3. Provision of adequate handover, including the provision of brief guidance notes and counter-parting where possible.

Deliverables

1.       Maps: Shelter & NFI Cluster- Monthly

2.       Monthly 5Ws and Gap Analysis.

3.     HRP and HNO targets and PINs- Ongoing

4.       Maintaining and updating online Dashboard Data- Monthly

5.     Quarterly Fact Sheet- Quarterly

6.       Updating and maintain Contact List

7.       Analyzing and updating Pipeline and stock reports- Monthly

8.       Developing priority and Partners Mapping- Monthly

9.       Partner’s presence data and Map- Monthly

Job Requirements

Educational Qualification

 BA/MSc Degree Master’s degree in information technology, Statistics, and other related Social Science fields.

 Experience

·         Minimum of two years relevant professional experience in information management

·         Previous experience in the Shelter Cluster would be an asset

·         Knowledge of Cluster mechanisms, UN coordination systems and Humanitarian Reform process.

·         Knowledge of different data collection methodologies.

·         Proven skills in analyzing statistical information.

·         Ability to formulate IM-related technical requirements and Operating Procedures.

·         Ability to translate planning specifications into technical briefs for data capture and analysis and vice versa.

·         Knowledge and experience of shelter-related programs with an understanding on natural disaster and conflict-related emergencies and contexts is desirable

Skills:

• Proficiency in Microsoft Office, in particular, Microsoft Excel, PowerPoint and Word

• Knowledge and experience of current GIS software (ArcGIS, QGIS), Adobe Illustrator; Database management

Languages

·         Fluency in English and Amharic is required.

·         Knowledge of other local languages is an advantage. 

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. 

Managerial Competencies – behavioural indicators level 2 

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to Apply

Register using the following LINK