Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting huma0ne and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Vacancy No.: IOM-SVN/0011/23

Position Title: Senior Information Management Assistant- Cluster

Position Grade: G-6

Duty Station: Addis Ababa, Ethiopia

Type of Appointment: SST, Six months with the possibility of extension (Subject to funding availability)

Estimated Start Date: As soon as possible

Closing Date:  22 Feb 2023 

 IOM is committed to a diverse and inclusive environment. Internal & External candidates are eligible to apply to this vacancy.

Background

The key objective of this position will be to contribute towards the effective provision of emergency shelter assistance to the affected population. Under the overall supervision of the National Shelter and NFI Cluster Coordinator and the direct supervision of the Shelter and NFI Cluster Information Management Officer, the successful candidate will support the Shelter/NFI cluster through the timely and efficient provision of required information management services.

Responsibilities and Accountabilities: 

Information Management

1. Development of simple, user-friendly emergency shelter assistance reporting formats in consultation with the cluster coordinator and other key stakeholders; these reporting formats should include provision for gender desegregation of data and report on more vulnerable groups, they should also be complementary to the information collection and reporting systems of other sector working groups.

2. Assist in promoting of and training on the use of these reporting tools among cluster partners and other stakeholders.

3. Gathering and collating data on emergency shelter needs assessments and assistance in a timely and efficient manner, including feedback and/or issues raised by the affected population.

4. Assist in providing regular updates, summaries, mapping and analysis on the assessed needs and response of the cluster

5. Identification and reporting of any gaps in shelter & NFI assistance to the cluster.

6. Assist in generating monthly Dashboard to inform donors, partners, and other stockholders.

7. Participate in the Inter-Cluster, IM Working Group and coordinate with OCHA and other clusters’ IMOs to facilitate complementarity and cross-sectoral analysis of information.

8. Collect monthly data from partners, analyzing and generating reports as required by the cluster or OCHA.

9. Monthly submission of RPM reports to OCHA.

10. Participate in the development and analysis of HNO, HRP and any other OCHA and cluster coordinator request.

11. Coordinate with regional focal points to provide IM support. Identify and promote the localization or handover of regional information management services to appropriate agencies as appropriate.

Training and capacity building of national authorities and civil society

1. Assist in training of humanitarian personnel and capacity building of humanitarian partners. 

2. Assist efforts to strengthen the capacity of the national authorities and civil society.

Other

1. Support the Cluster Coordinator to coordinate program implementation and appropriate actions to meet needs identified and ensure adequate reporting and information sharing.

2. Any other tasks that may be required (within reason) to achieve the objective of this assignment.

3. Provision of adequate handover, including the provision of brief guidance notes and counter-parting where possible.

Job Requirements

Educational Qualification

• University degree in Information Management/Information Systems, Geographic Information System, Demography, Statistics, and Social Sciences or a related field from an accredited academic institution

 Experience

• Six years of relevant professional in a similar position, including direct experience as an information manager. Previous experience in the Shelter Cluster would be an asset.

• Knowledge of Cluster mechanisms, UN coordination systems and Humanitarian Reform process.

• Knowledge of different data collection methodologies. Proven skills to analyses statistical information. Ability to formulate IM-related technical requirements and Operating Procedures. Ability to translate planning-specifications into technical briefs for data capture and analysis, and vice versa

Skills:

• Proficiency in Microsoft Office, in particular, Microsoft Excel, PowerPoint and Word

• Knowledge of current GIS software (ArcGIS, QGIS)

• Knowledge of Adobe Illustrator

• Knowledge of database management

Languages

·         Fluency in English and Amharic is required.

·         Knowledge of other local languages is an advantage. 

Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values - all IOM staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges. 

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

• Delivering results produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

• Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. 

Managerial Competencies – behavioural indicators level 2 

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.

• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

How to Apply

Interested applicants can apply via THIS LINK on or before the deadline. Any application who does not fulfill/attach below listed documents will not be considered. 

• Motivation/Application letter indicating the short vacancy number and position title as mentioned in the short vacancy notice

• CV (written in English) with three professional referees and their contacts (both email and telephone)

• Copies of all Academic Certificates from an Accredited University

 Posting period:

From 13 Feb to 22 Feb 2023

Only shortlisted candidates will be contacted.

We strongly encourage qualified female applicants to apply!