Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

ROLE PURPOSE

The purpose of the role is to provide administrative and reception assistance to Supply Chain and Administration team in county office.

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

KPI 1: Ensures M&E is integrated in all WASH new project design ensuring that appropriate frameworks are incorporated and MERL planning is integrated across the project life cycle

• Identify performance indicators, develops quality assurance protocol and ensures all program aspects comply with Plan International MERL requirements.

• Establish and identify specific, measurable and relevant indicators for the WASH project activities.

• Engage in proposals preparations and ensure the establishment of logical frameworks, M&E work plans, and targets in WASH projects.  

• Engage and contribute to PIE learning agenda as it relates to the gender transformation in all WASH projects

• Collaborate with WASH project staff to translate project learning and results into accessible technical products for global and country stakeholders.

KPI 2: Engage in the design of quality data collection tools, and ensure that quality data are collected, analysed and used to improve ongoing WASH project implementation.

• Ensure data management system and result-based management in all WASH projects.

• Develop quantitative and qualitative tools and analysis frameworks for each of the programme interventions, including data collection instruments

• Use data to make programmatic recommendations to support Programme Director presentation to the Country Leadership Team.

• Develop routine data collection and validation tools/system that optimize statistical efficiency and quality that ensure the results feed meaningfully into WASH project design and implementation plans.

• Engage on usage and implementation of programmatic data to PMERL through Tarowork -offline mobile data collection, analyse metrics and manage fieldwork in real-time.

KPI 3: Support program quality section in data synthesis and consistently make sure the submission of high-quality evidence results based reports that informs PIE WASH projects performance indicators. 

• Conduct and oversee the analysis of data from day-to-day WASH project monitoring activities.

• Engage in the review of all WASH projects quarterly, bi-annual and annual narrative reports and ensure accuracy and are evidence and result based before submission to the heads for endorsement

• Support WASH projects quality implementation and that they deliver as per action plans and according to high-quality standards.

• Support the implementation of program quality framework and Programme and Influencing Program Quality Policy

KPI 4: Develop and oversee monitoring and evaluation activities to track the outcome and impact of WASH program implementation

• Ensure WASH projects adheres to the annual plan and M&E framework through regular monitoring visits to detect gaps and initiate corrective measures.

• Ensure that WASH project activities have a robust monitoring plan in place and indicator trackers.

• Engage the design and preparation of baseline, midline and endline surveys including preparation of Terms of References and protocol for all PIE WASH projects

• Supporting WASH primary data collection efforts, coding, analysis, and interpretation and cooperation with local consultants or firms

KPI 5: Manage Operational Systems Support and Capacity building programs for program personnel to help update their skills,

• Support in the   capacity assessment of partners to identify strengths and capacity gaps across the and develop capacity development plan

• Explore and provide recommendations for innovative technologies to streamline MERL and other operational functions.

• Coordinate trainings, mentorship and technical assistance support to the project staff of both PIE and partners, in the use of MERL system and accurate data collection, analysis and reporting.

• Maintain positive contact with the WASH project implementing partners and stakeholders and enable all parties to share and access knowledge and information.

• Work with WASH project teams to identify opportunities to streamline data management activities and provide Quality Control support

KPI 6: Engage in the Organizational Strategic Planning, Monitoring and Program quality management Ensure that donor and the CL

• T data queries related to WASH thematic area are addressed in an accurate and timely manner.

• Build an organizational knowledge base through research

• Collaborate with management team to set WASH program milestones and Key Performance Indicators.

• Work closely with WASH Thematic Leads to support the design, management and implementation of MERL systems. 

• Support the WASH project teams to apply results-based monitoring and lessons learned to refine activities and implementation

• Track the execution and application of Country Strategic Plan (CSP) in the WASH program design

KPI 7: Design of quantitative data analysis frameworks for internal evaluations and assessment and digitalizing quantitative data collections tools for PIE WASH thematic area projects.

• Management of data quality through digitalisation of data collection and ensure WASH MERL staff have the capacity of using KOBO

• Ensure the WASH project MERL staff uses data management software such as SPSS, STATA etc. in data analysis and quality interpretation.

• Support the operationalization and usage of the new PMERL System, through monitoring and validation of WASH project quantitative data input in the PMERL system

• Based on WASH thematic demand, develop data dashboards, graphs and visualizations for WASH programmatic quantitative data for programme improvement

KPI 8: Engage with WASH project staff to ensure effective monitoring and evaluation of the thematic focused project,

• Perform duties assigned in relation to WASH thematic area MERL.

• Understand tasks and complete assignments on time, and alerting the MERL Manager if bottleneck expected.

• Ensure understanding and compliance with Program Quality Framework and provide guidance and supporting program   staff.

• Play in team and create a work environment of mutual respect where team members strive to achieve excellence.

Security

• Ensure compliance with security procedures and policies as determined by country leadership.

• Proactively ensure that team members operate in a secure environment and are aware of Safeguarding policies.

• Play and sustain a work environment of mutual respect where team members strive to achieve excellence.

Compliance to Global Polices

• Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEIP) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring Plan and Partner’s staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Educational Experience:

• B.A Degree in Administrative Services Management and related fields.   

• 2021-2022 Graduates are eligible 

Experience:

• O -1 Year relevant work experience required.

 Skills specifics:

• A newly graduate with bachelor’s degree in relevant field.

• Good working knowledge of ITC technologies (phone, fax, e-mail, internet).

• Verifiable skills using packages such as MS Office applications (i.e. Outlook, Word, PowerPoint).

• Ability to draft official letters and presentations in a speedy and correct way in English.

• Excellent communication skills in English and Amharic language are mandatory.

• Trustworthiness and ability to maintaining strict confidentiality and observing data protection and associated guidelines where appropriate.

• Ability to organize and prioritize several tasks at the same time working in a dynamic environment.

Languages required

• Fluency in English language is essential

• In addition, Knowledge of Local Languages is advantageous

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

Register using the following LINK

Note: Female candidates are highly encouraged to Apply