•  To ensure that Concern’s personnel policies and procedures are implemented consistently throughout each projects in order for Concern to achieve its objectives;

•  To maintain and regularly update human resource related information

•  To facilitate and coordinate recruitment and selection processes to ensure transparency, fairness and equal employment opportunity for all.

Main duties & Responsibilities:

•  Maintain and update all official personnel files and records for the programme on a regular basis.

• Prepare monthly staff list report of all  field offices  and reports for Head office and other relevant departments.

• Provide timely update to relevant departments particularly finance of any staff changes such as employment, promotion, resignation, transfer etc.

• Maintain and regularly update data of staff family/dependents to ensure proper utilization of the medical scheme.

• Renew staff employment contracts accordingly and follow up staff contracts that are on probation and temporary basis.

• Provide support and advice to line managers and employees regarding HR issues.

• Facilitate all recruitment, transfer, promotion, resignation and related processes and document all accordingly.

• Ensure all job vacancy notices are posted on the relevant notice boards within Concern Offices and provide vacancy notices to newspapers for postings on time and liaise with them.

• Update all recruitment information and file following completion i.e. short listed and non-short listed CVs, exam results, interview results etc.

• Preparing contract and other relevant documents for new employees.

• Participating in short listing, testing and interview as per the request of line manager.

• Communicate/inform applicants who are not successful on their interview and/or written exam on time.

• Organizing induction programmes for new staff joining Concern in consultation with concerned departments.

• Provide briefing on PDR for new staff members and assist existing staff in completing their PDR.

• Compile training needs of individual staff and develop annual training plan.

• Maintain and update staff training and development information and records.

• Follow up and make sure that staff under your supervision have accomplished their obligation and execute their daily routine duties well including security of the office.

• Ensure that the offices & the compound are clean, the toilets are properly working and clean and conducive for working .

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS): 

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E).

• Work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed.

• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities. 

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practices in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including careers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record-keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Gender Equity 

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy.

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

• Ensure that all HR policies and procedures relating to Concern Ethiopia’s gender equality strategy are implemented.

• Ensure that all gender sensitive policies and procedures are fully adhered to during recruitment processes

• Contribute to promoting a gender sensitive working environment within Concern Ethiopia 

What we offer

•   A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

Job Requirements

Person specification:

• BA Degree Management, Human resource Management, business Management with minimum of three years or Diploma five years relevant experience.

• NGO experience in emergency projects is an advantage

•  Good communication and report writing skills

• Ability to communicate effectively in both oral and written English.

•  Good interpersonal skills and team player with sensitivity to cultural diversity

• Ability to work under pressure

Competencies:

Knowledge of participatory approaches

• Ability to work with teams at distance and good team player

• Experience in providing training and capacity building for staff

•  Ability to plan own work, set priorities, complete work under pressure or when faced with competing demands and report

• Strong interpersonal and communication skills

• Computer proficiency

How to Apply

Register using THIS LINK

Safeguarding at Concern: Code of Conduct and its Associated Policies

Women and people with disabilities are particularly encouraged to apply