Store Administration (40%)

·       Maintain records of all incoming and outgoing deliveries of requested materials.

·       Receive store, tag and track surplus property; prepares inventory lists for items to be disposed.

·       Receive and store documents; maintains record of approved basic store documents.

·       Handle and documents storage and transportation of food items.

·       Maintain the warehouse, records area and stores area in a neat and orderly manner.

·       Ensure questions regarding procedures and resolves discrepancies regarding receipts, deliveries, warranties, repairs and surplus property.

·       Receive and properly stock any purchased and supplied items in a way that suits proper material management.

·       Update the stock records timely, and prepare issue vouchers & submit timely to Logistics Officer while issuing of items is made.

·       Ensure that storage areas, facilities and equipment’s meet the minimum requirements and standards

Daily Issues of Stocks to Concerned (40%)

·       Control incoming supplies by checking brand, quality and quantity of good received against the actual order.   Follow PIE’s receiving procedures strictly while receiving the deliveries. Reject any unacceptable food or products and inform immediate supervisor accordingly.

·       Store perishable items immediately upon delivery and all other items as soon as possible.

·       Ensure the accuracy of data inputs while using computer software for stores management.

·       Advise Logistics Officer  about slow moving/non-moving items, excess stock and potential spoilage.

·       Keep store keys at safe places after closing hours.

·       Ensure all store transactions are carried out in compliance with the store and fixed assets guidelines

Maintain Daily Stock Records (20%)

·       Ensure that all accidents, fire, loss, theft and damages are reported to Logistics Officer.

·       Ensure proper usage and maintenance of all equipment in stores.

·       Ensure that procedures, instructions and policies given by the Logistics Officer and Program Area Manager are clearly understood and implemented and monitored in the area of responsibility.

·       Inspect, receive and keep all materials and inputs supplied to the office, and issuing GRN after recording all the necessary records.

·       Keep and update all the necessary records for items supplied to the PA.

·       Record and issue GRN for all items supplied to store, and issues materials issue vouchers for all items taken out by properly recording & maintenance of all the required information and signatories.

·       Distribute timely completed regular store vouchers to Logistics Officer, and properly maintain completed pads of any GRN and Issue vouchers.

Leadership and BUSINESS management COMPETENCIES

LEADERSHIP COMPETENCIES

·       Setting high standards for self and others' behaviour, inside and outside work. Championing our values and commitment to rights, gender equality and safeguarding. Supporting the health, well-being and both physical and psychological safety of our staff, including their safety to speak out.

·       Holding self and others to account for what we have agreed, dealing with poor performance quickly, firmly and constructively.

·       Creating a positive team spirit, helping the coordinators work well together, to reflect and continuously improve the efficiency and quality of what the team does.

·       Collaborating with team members, colleagues and partners in finding creative solutions to problems by sharing information, experience and ideas and actively seeking their input.

·       Motivating and developing others by taking an interest, giving constructive feedback and praise, ensuring they are properly trained and helping them develop their potential.

·       Positive about change and supporting others in adjusting to it, helping them understand.

BUSINESS MANAGEMENT COMPETENCIES

·       Understand relevant sectoral context including how the sector operates in terms of funding and governance and awareness of Plan's purpose, values, and global strategy

·       Manage legal and reputational risk including risk assessment, communication, risk management and reporting in full compliance with risk-related standards, including in areas such as Child and Youth Safeguarding and Protection, Gender equality and inclusion, Counter Fraud, Safety and Security

·       Manage activities and resources including skills in strategic thinking, planning and organising, financial planning and monitoring, negotiation and programme and project management

·       Manage people and information including skills in assessment and coaching, evidence-based management, communication skills, both speaking and writing, and digital working, including personal digital skills

Job Requirements

·       Education at BA Degree level or equivalent vocational study in fields such as Business Administration, Purchasing and Supplies Management and/or other related discipline.

·       4 (four) years of relevant work experience in INGOs, involving in the supply management of both emergency and development programs.

Qualifications/Experience Desirable:

·       Demonstrable experience in the supply management of both emergency and development programs

Languages Required:

·       Fluency in English language is essential

·       Knowledge of local languages is a desirable

How to Apply

Register using the following LINK