FH Ethiopia is a non-governmental organization engaged in relief and development activities. At FH, we operate under a set of guiding principles we call the “The Heartbeat”. This includes our Values, Vision and Purpose, which serve as the explanation of who we are and how we work as organization. Together we follow God’s call responding to human suffering and graduating communities from extreme poverty. FH Ethiopia would like to invite potential candidates to apply for the mentioned position:

Position:                       Finance and Grants Director (F&G D)

Duty Station:                Addis Ababa

Duration of Contract: One-year contract, renewable (with 90 days Probation)

Closing date:               January 10, 2023

POSITION SUMMARY: 

This position plays a key role in promoting the holistic ministry of FH-Ethiopia (FHE) through the framework of “FH Heartbeat”. The Finance and Grants Director is responsible for overall quality of finance and grants service provision.  S/he will lead design, development and adaptation of Finance and grants strategies, policies and practices in alignment with the FH E Country Strategy and all finance related FH Global policies. The F&G D will provide strategic business planning, supervise/conduct all financial operations, and manage the grants portfolio for FHE.

Principal Responsibilities

 Key Result #1 – Provide strategic leadership in the areas of Finance and Grants to the Country Office

➢     Advises the Country Director, the Deputy Country Director and other Senior leaders in matters related to Finance and Grants.

➢     Identifies areas of risk and provides recommendations on the required action to mitigate the risks.

➢     Plans and manages Finance and Grants functions of the country office, including planning, budgeting, and performance management;

➢     Ensures seamless coordination and facilitates effective communication between the Finance and Grants functions of the Unit and across the wider organization

➢     Represents the country office globally and creates networking in relation to Finance and Grants;

➢     Works closely with FHE Senior Leadership team to ensure that standards of good practice in management are met for the Finance and Grants Departments.

➢     Ensures smooth and efficient coordination between finance-related and programmatic units for effective performance of organizational operations

➢     Develops Finance and Grant policies and procedures including in alignment with existing FH Regional and Global policies and FH E Country Strategy.

➢     Identifies inefficiencies and bottlenecks between and within programmatic and finance-related departments/units and proposes and establishes mechanisms, trainings, systems or procedures for addressing them

➢     Develops and/or monitors systems for enhancing organizational and donor compliance on financial and other related matters.

Key Result #2 – Finance and Grant-related oversight and deliverables:

➢     Ensures financial integrity and accountability for FHE through maintenance of appropriate internal controls, financial systems and financial procedures.

➢     Reviews the monthly financial report before submission to GSC and provides high level variance explanations with the submission of the report.

➢     Identifies areas for improvement on internal controls and overall financial management and propose action steps to close any observed gaps.

➢     Ensure that transactions and financial decisions adhere to donor regulations, and meet US Agency for International Development (USAID) guidelines, specifically OMB Super Circular.

➢     Supports the Senior Finance Manager to ensure that all key finance tasks are performed effectively within defined deadlines and with accuracy

➢     Oversees audit activities and ensures compliance with government and donor regulations. Supports in all country project audits and follows up to ensure internal audit recommendations are implemented and adhered to.

➢     Supports proposal preparation specifically on budgeting.

➢     Reviews reporting, disbursement processes and includes timelines for each step to hold each actor accountable

➢     Implements a robust contracts management system

➢     Coordinates with the CD and Program Directors of FHE staff to create and manage FHE’s annual organizational budget, including periodic re-forecasting exercises as required.

➢     Analyzes country financial status and makes recommendations to end-users on spending patterns and required adjustments for keeping spending on track; Provides monthly financial performance analysis to the SLT and ensures corrective actions are taken in a timely manner.

➢     Reviews all finance (reporting & disbursement) and procurement documents before Director-level signatory. Reviews documents with the DOA of Director-level signatories and provide the assurance that they are in compliance).

➢     Ensures the implementation of approved Finance and Grant Policies.  Contextualizes and creates finance and grant unit policies as required.

➢     Ensures FHE internal control system provides reasonable assurance that donors' funding are properly taken care of and minimum risk for FH

➢     Oversees the management of various types of agreements (cooperative agreements, grants, sub-grants, sub-contracts, personal services agreements, memos of understanding, etc.) and solicits legal advice when needed to ensure compliance with applicable government rules and regulations.

➢     Ensures grants start up and close-out processes are according to agreements/contracts .

➢     Provides guidance to the FHE CD and SLT on strategic business directions by conducting financial planning, analysis, forecasting, developing scenarios to inform decision making, and advising on key directions and options for development.

➢     Provides the analytical financial thinking to qualify ideas as good and appropriate for the Ethiopian context and in alignment with FHE Country Strategy.

➢     Participates in corporate policy development as a member of the senior leadership team. Engages the finance and grants units to develop short, medium and long-term financial plans and projections.tr

➢     Represents FHE to financial partners, including donors, auditors, public officials, banks, etc.

➢     Develops and utilizes forward looking, predictive models and activity based financial analysis to provide insight into the organization’s operations and business plans including cash requirements.

➢     Oversees all sub awards and grants to local and international partners ensuring all due diligence and reporting according to the award type. Analyze and monitor the financial terms and conditions of sub-grant agreements. Ensure implementing partner’s compliance with their organizational policy/procedures and donor regulations.

Key Result #3 – Staff Management and Development

➢  Provides direct line management and leadership of Finance and Grant Managers as assigned. Intentionally coaches and mentors direct reports and other unit members.

➢ Ensures Finance and Grant Unit staff capacity is sufficient to implement the country level strategy; Coordinate recruitment, interviews and selection of staff as needed. Train e staff on all aspects of the financial systems and reporting including donor regulations in order to build capacity of the team.

➢ Travels to field project offices as needed to provide on the job training (on policies, procedures, donor regulations, and other financial matters), leadership and encouragement to staff and prepare field reports upon return

➢ Models leadership to all Finance and Grant Unit staff and intentionally develops the leadership potential of key staff in his/her Unit.

➢ Collaborates closely with the SLT.  

 Job Requirements

Job Level Specifications

⮚ Full agreement with FH’s Christian foundation and beliefs as expressed in The Heartbeat: our Values, Vision, and Purpose.

⮚Humble and willing to support staffs and customers

Education and Experience

⮚ Master's Degree or equivalent in administration and financial management and/or accounting CPA, CA, ACMA or ACCA.

⮚ 10 years of relevant experience out of which 5 years on a managerial leadership position in administration and financial management

Supervisory Responsibility

⮚ The position supervises Senior Finance Manager and Senior Grants Manager positions

Language

⮚ Excellent command of the English language

Safeguarding Policy

FH strives to provide an environment free from sexual exploitation and abuse and harassment in all places where relief and development programs are implemented. FH holds a zero-tolerance policy against sexual exploitation and abuse and harassment. FH expects its employees to maintain high ethical standards, protect organizational integrity and reputation, and ensure that FH work is carried out in honest and fair methods, in alignment with the FH Heartbeat and safeguarding and associated policies. Violations to stated policies will be subject to corrective action up to and including termination of employment.

Safety & Security Responsibilities 

⮚ Encourages compliance of Safety and Security principles and policies of the organization by all staffs;

⮚ Visiting project Offices and operational areas periodically to meet staff and making sure that all staff members are aware of the safety and security procedures;

⮚  Explains to staffs the reasoning behind the organization’s safety and security policies and procedures

⮚  Organizing local training sessions, such as First Aid, Fire Safety, and Defensive Driving for staff members.  If possible, he/she should conduct briefing and training sessions himself/herself;

⮚  Ensures that safety and security objectives are added to performance reviews and evaluations of all staff members;

⮚  Encourages staff to adopt safe and secure practices. Ensuring that updated personnel information related to safety (Record of Emergency Data) and security management are kept in Human resources

Gender Responsibilities

⮚  Provide adequate time to staff to participate in gender sensitivity workshops and related events.

⮚  Through observation, interviews, and spot-checks, ensure that the staff planning process is gender sensitive.

⮚  Build a better gender balance in staffing through affirmative action.

⮚  Observe if women staff are as involved as men in high-profile activities such as interaction with visitors and chairing meetings, and take corrective action if warranted.

⮚  Encourage female staff to participate in external networks (local and regional), as well as seminars and cross visits.

⮚  Facilitate open and regular discussions with staff about the work environment, policies, and values convenient to gender issues.

How to Apply

Female Candidates are highly encouraged to apply

Submit your application and updated CV via email: recruitment_fhe@fh.org

N.B: Candidates MUST refer to the position title "Finance and Grants Director (F&G D)" in the subject line of their email and applications