Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 75 countries.

ROLE PURPOSE

The recruitment Manager will be in-charge of in the provision of efficient and effective recruitment and selection services. The incumbent will also be responsible with follow-up of PIE compensation and benefit package. Overall the incumbent will be responsible for the management of the recruitment function. this position is responsible for ensuring the execution of overall recruitment annual plan and adequate recruitment support to implement a wide variety of programs which includes developing systematic ways of handling the function. he/she is therefore responsible for efficient and effective organization and coordination of the recruitment and proactive front-end recruitment support to meet project needs and requirements, achieving compliance to donor, grants and plan international procedures and systems and upholding high standards in recruitment ethics. The recruitment manager will also ensure the performance of the recruitment services and also work with the training unit to ensure new joiners get  timely induction and onbaroding package as per PIE onbaroding Guideline.

The incumbent as part of the process excellence team will have an opportunity be part of a team we would work towards improving and providing oberational excellence. 

Accountabilities and Main work activities

Strategic Leadership (35%)

• Contribute in the implementation and achieving of the goals set under the Country Strategy through workforce planning including upcoming positions, staff movement forecasts to establish appropriate and timely staffing schedules/plan and that also embed our gender transformative programming.

• Model our value-based leadership framework underpinned by our feminist leadership principles.

• Working closely with the Head of HR & OD to device strategies for attracting and retaining

• Monitor the labour legislation and implements required changes to keep the process compliant in consultation with HR&OD Head.

• Overseeing the data management of the annual salary survey

• Contribute to the development of strategies to attract, motivate and retain for development and humanitarian

• Maintains knowledge of economic conditions, labor market, and other factors related to ensuring the organization provides competitive and reasonable benefits and compensation scales and structures.

• Maintains knowledge of trends, developments, and best practices in compensation and benefits administration

• Engage activiely in the process excellence team

• Engage in Proposal development to ensure workforce planning are prepared in advance, PIE benefits are well captured.

• Lead the discussion with the Hiring Manager on hiring cost.

• Conduct risk assessment to identify the potential risks in recruitment, contract management and compensation and benefits and propose/develop mitigation plan

Recruitment and Selection (45%)

• Responsible to lead all the steps of the recruitment cycle in line with PIE Recruitment Guidelines and HR best practices.

• Develop/update efficient recruitment system that allows HR to provide timely recruitment that matches programme /project period.

• Provide advice and guidance on all aspects of the Human Resources function relating to recruitment and selection matters and associated terms and conditions.

• Monitor the recruitment and selection process to get the best fit candidate who match with the organization purpose.

• Review of Job Descriptions and ensuring that all jobs are in line with Plan standard.

• Promote and maintain a high standard of professional recruitment practice for all positions

• To deliver recruitment and selection related training to managers across the Organisation.

• To ensure that the recruitment lead time is as per the standard set.

• Monitoring the recruitment process and ensuring consistency across PIE

• Manage the end to end recruitment & selection process

• Ensuring Inductions/on boarding are given timely with all the major topics and that the inductions is as per the plan international and regional office standard.

• Ensuring in the recruitment process Plan Gender policy is adhered and that PIE meets it target in Gender balance.

• Ensuring the recruitment and selection process is conducted under pure transparency.

• In collaboration with the Hiring Managers, support in the development of selection tools

• Designs the selection matrix for choosing the optimum recruitment channel and recruitment source

• Explore market best practices in the recruitment and staffing and implement appropriate best practices in the organization

• Builds a quality relationship with the internal customers and external recruitment agencies

• Monitor and constantly reduce the costs of the recruitment process

• Ensuring Plan systems(data systems) are used during recruitment and selection

• Ensuring Plan Values and Behaviours as well as other polices are imbedded in recruitment and selection.

• Listening to grievances of candidates, facilitate and follow-up of applicant/candidate requests and implementing timely feedback and communication protocols.

• Responsible for handling internal movement within PIE or across Plan as part of secondment or international assignment in compliance with PIE /Plan Guidelines and organizational Best Practices.

• Ensuring consistency of contract as per PIE format, HR Manual and country law across all programme areas.

• Follow the onbaroing SOP / guideline and ensure new joiners get the proper induction timely.

Capability Building and People Management:(10%)

• Provide overall vision and direction to the team in coordination, planning, prioritization, coaching and supervision.

• Support staff to understand and comply   the organizational vision, mission, strategic direction and other organization policies.

• Ensure the team are operating as high-performance teams and have clear accountability lines (direct and matrix)

• Socialize and nurture Plan Values and Behaviours.

• Create an enabling working environment across different department unites to foster excellent teamwork and high performing staff.

• Create a safe working place safeguarding.

• Oversee the delivery of effective capacity building support in key areas of programme management, finance management, logistics management and human resources management

• Establish, communicate and monitor standards of performance and behaviours of the team through development of Individual Accountability Plans (IAP), and key performance indicators (KPI’s) that are agreed annually, and monitored and updated regularly.

• Support team members to gain the necessary skills through learning and development

• Lead the team in line with the Country HR Manual and other guidelines.

• Engage in the performance management of functional subordinates by working closely with the functional subordinate’s line manager. 

Data Management and others (10%)

• Manage timely record of staff data using on HR systems (HRIS and with appropriate data management.

• Keep up-to-date employee records with all relevant information.

• Ensuring personnel file checklist and proper staff data management are used properly, consistently across all PIE offices.

• Ensure data protection policy is applied in the recruitment and employment data management. 

• Sharing monthly staff data with CLT.

• Provide weekly, monthly, quarterly and as required recruitment, turnover and other report expected from this unit.

• Participate in PIE staff performance Management process

• Support in PIE Learning & Development initiatives

• Mange the full cycle of exit process in line with PIE and country law

• Digitalize the exit process system and other systems manage in this unit.

• Represent the HR and OD on programme overview meetings or as needed

• Provide adequate staff information for finance monthly in support of salary payment

• Monitor budget allocated for the unit.

• Within the scope of the role, there will be additional assignments as needed.

• Seek and promote innovative ideas, approach to ensure quality of work

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that the team members under supervision are properly inducted on and understand their role in upholding Plan International’s safeguarding and GEI policies;

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day-to-day work.

• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted. 

Job Requirements

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• Bachelor’s /master’s degree in Human Resources, Mangement, Business Administration or related fields

• At least 7 years of relevant experience in Talent Aquisition and Recruitment; at least 3 years of experience should be in managerial position with NGOs in leading programs/ projects or demonstrated equivalent combination.

• Experience in handling bulk recruitments with in short period of time

• Experience in using HR systems.

• Proven experiences and ability to coordinate and collaborate with different departments.

• Experience in leading team, coaching and mentoring

• Good experience in Matrix management.

• Excellent experience in conflict resolution.

• Strong organizational skills as well as interpersonal skills

• Excellent time and organizational skills

• Attention to detail

• Reliable with adherence to confidentiality dictations

• Good knowledge of Microsoft -system

• Fluency in English and Amharic is essential.

Qualifications/ experience desirable:

• HR certificate especially in Recruitment and Selection

• Other local languages

Plan International’s Values in Practice

We are open and accountable

We create a climate of trust inside and outside the organization by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.

We strive for lasting impact

We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.

We work well together

We succeed by working effectively with others, inside and outside the organization, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.

We are inclusive and empowering

We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.

How to Apply

The closing date for the application is December 29, 2022. Qualified candidates should submit their application with the links provided below THIS LINK

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.