Catholic Relief Services is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding. For nearly 60 years, CRS has taken the lead in responding to natural and man-made disasters affecting Ethiopia's most vulnerable communities. Moving beyond emergency response, CRS' disaster mitigation and recovery projects in drought and flood-prone areas have rebuilt individual and community assets through non-food aid in the form of agriculture, livestock, health, nutrition, and water and sanitation assistance. CRS's humanitarian work in Ethiopia also provides livelihoods support to farmers and entrepreneurs, promotes equality and inclusion, and mitigates the impact of COVID-19.

As part of CRS family, you will join the more than 5000 strong and vibrant individuals working globally to accomplish the mission of CRS. CRS/Ethiopia invites you, the qualified candidate, to apply for the following position.

Job Title:                            Admin Assistant-Supply Chain-Transportation

Department:                    Supply Chain-Logistics

Band:                                 IV

Number required:          Two

Reports To:                       Logistics Officer-Transportation

Country/Location:           Ethiopia/Addis Ababa

Job Summary:

As a member of supply chain-logistic unit, you will collaborate and coordinate with the logistics, fleet, procurement, program, and warehouse managers. You will support in determining commodity transport requirements based on distribution/dispatch plans and other department requests. You will assist with the assessments of local transportation resources and infrastructure.  You will coordinate transportation needs and adequately find solutions to transportation obstacles in-country, as you apply the principles of stewardship, integrity, transparency, and accountability.

Job Responsibilities:

•  Support & coordinate with PDPs, logistics, fleet, procurement, and program departments on the provision of trucks for the movement of commodities and other assets. Proactively mitigate security risks.

• Assist in developing comprehensive commodity transportation plans based on distribution and dispatch plans, as well as other ad hoc requests.

•  Support & coordinate with the logistics, fleet, procurement & PDP managers, ensures smooth and safe transportation of the commodities, as well as the related CRS vehicles and drivers (owned or leased) by working with local government agencies and other relevant actors.

•  Assist and work closely with Logistics, fleet, procurement & PDP managers to ensure that the trucks intended for commodity transportation are legal and roadworthy. Ensure the same for all leased vehicle assets and drivers.

•   Coordinate logistics officer and conduct periodic assessments of transporters’ quality of service.

•   Work closely with the logistics & procurement departments to assess and select transport companies, as well a market analysis of transport leasing in targeted areas.

•  Work with warehouse managers to enforce proper picking and loading of commodities into trucks.

• Work closely with transport companies, procurement & PDP mangers to ensure quality trucks are being deployed to deliver the allocated commodities to partners/beneficiaries in a timely manner.

•  Review commodity transport payment documents submitted by transport companies.

•  Prepare transport service payment requests and submit to Finance department in a timely basis.

•  Ensure that the right type & quantity of commodities are delivered by contacted transport companies and crosscheck transport service payments are made only for the actual quantity of food delivered. In case of any loss & damages of food commodities, the cost should be deducted from transporters’ payment and transferred to the donor as per USAID/CRS loss claim policy & procedure.

•  Work closely with LMIS officers and prepare commodity transport loss claim reports and submit to finance department in a timely manner.

•   Prepare commodity dispatch reports and submit to SC-Logistics, program, and other pertinent staff regularly.

• Maintain all the necessary commodity transport files, agreements, loss claim & payment documents. 

Job Requirements

Education and Experience

• BA/BSC degree or College Diploma in Social Science fields, preferably in Transportation, Logistics or Supply Chain Management. Professional certifications(s) in Logistics & supply chain or equivalent field strongly preferred.

• Minimum of 2 years relevant work experience in a similar role for BA/BSC degree or 6 years for college diploma, preferably in an international organization.

• Knowledge of national transportation markets and infrastructure, as well as related laws and regulations.

•   Proficient in MS Office package (Excel, Word, PowerPoint, Outlook, Visio, etc). Experience with commodity tracking systems is a plus.

Personal Skills

•  Strong planning, coordination, prioritization, and time management skills

• Strong analytical skills with ability to make independent judgment and decisions

• Ethical conduct in accordance with recognized professional and organizational codes of ethics

• Proactive, resourceful, solutions-oriented, and results-oriented

• Ability to work collaboratively and promote a team environment

Required Language: English and Amharic

Travel Required:  (include percentage of required travel, if applicable) 

Key Working Relationships:

Supervisory: N/A

Internal: Logistics & LMIS officers; PDP, finance, procurement & program team; Logistics & Supply chain managers.

External: CRS’ partner staff and transport companies.

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity

• Continuous Improvement & Innovation

• Builds Relationships

• Develops Talent

• Strategic Mindset

• Accountability & Stewardship 

Disclaimer:  This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position. 

How to Apply

Register using the following LINK

Note: Qualified women are highly encouraged to apply