The purpose of Senior Program Manager Food and Water Systems position is to provide management support and supervision to the team of technical managers belonging to CARE Ethiopia’s Food and Water Systems Unit. She/He will work directly with Food and Water Systems’ program managers during proposal development as well as direct liaison and coordination with the Learning Design and Measurement (LDM) Manager. She/He contributes significantly to the Country Office’s commitment to quality Food and water systems programming by identifying and mobilizing resources, maintaining donor relations, and contributing to strategic planning, representing CARE in internal and external fora, building the capacity of program staff, and contributing to learning and knowledge management. She/He will be responsible for ensuring coherence between project documents, including log frames, narrative proposals, and budgets and for providing direct support during proposal development processes. She/He will liaise and coordinate directly with CARE Ethiopia’s Business Development team during proposal development and Contracting process. 

I. Responsibilities  

Job Responsibility #1: Program Development and Implementation

• Support program Coordinator and program managers in the identification of new business opportunities reflecting CARE Ethiopia humanitarian Strategy, and that all thematic areas are adequately resourced.

• Coordinate with internal processes, from Go/No-Go until the signing of donor contract/agreement, for all new funding opportunities

• Lead and coordinate FWS programs portfolio and finalization to ensure quality and on-time implementation

• Coordinate and liaise with CARE Ethiopia Business development about new opportunities and more specifically work with agreed contacts on new proposal opportunities

• Ensure FWS programs are implemented in line with CARE’s strategic direction for FWS portfolio

• Ensure that new projects accurately budget and fulfill for core humanitarian unit requirements

• Ensure that new projects& integrates up to date technical standards & guidance for each sector  

• lead and communicate with all donors for budget realignment in collaboration with FWS program coordinator.

 Job Responsibility #2: Networking and Representation and program standards (20%) 

• In collaboration with program coordinator, liaise with all stakeholders and regularly represent CARE Ethiopia in technical forums, and workshops at national level for purposes of influencing and advocating policies in favor of poor and marginalized communities.

• In collaboration with program coordinator promote networking with other stakeholders working with similar impact groups to explore new partnerships.

• Closely work with different CMPs and alliances to further enhance the impact area portfolio.

• Identify donors interested in funding related activities and promote relationships at all levels.

• In collaboration with CARE’s PQL unit take the lead in setting quality standards and ensuring quality control mechanism are in place in close consultation with the LDM function.

• In coordination with the LDM staffs and the program managers, ensure regular monitoring of project activities is being conducted

• In collaboration with FWS program coordinator, ensure documentation and dissemination of learning and integration into new proposals

• Support documentation of best practice and thought leadership in humanitarian response

• Ensure the development of realistic and strategically focused detailed implementation plans (DIP) per project which encompass existing commitments to donors and government and are subsequently supported by individual operation plans of the field office team

• Lead the Provision and support to grant start-up and any required training for partner and other stakeholders

• Provide support to closeout process for assigned projects.

• Monitor the timely and appropriate support (technical, administrative and financial) by the respective departments and sections for quality program implementation

• In collaboration with FWS program coordinator, ensure that reports are prepared and submitted to concerned parties, donors, counterparts and CARE members on time and in a professional quality manner

• Ensure compliance with specific Donor’s and CARE’s policies and procedures 

• Ensure capacities of FO staff strengthened to mainstream and adopt organizational core values, policies, procedures and program approaches (e.g.SAA, GED, CI program standards and principles) are clearly understood and adhered to in the daily functioning of the field offices and that information to monitor program progress and organizational performance, including periodic audits, is collected and used for organizational learning, decision-making and reporting, and for promoting innovations

• Ensure program materials are regularly shared with PQL team for fundraising purposes and external communications

• Ensure protection and gender issues are mainstreamed in new proposals in coordination with the HPMs and the HOM, work with FOs to ensure FO program initiatives progressively include communities and local organizations in participatory planning and implementation of development projects

Job Responsibility #3: People Management

• Provide proper supervision and management for all direct reports and lead the establishment and functioning of a strong, effective, and coordinated Program team.

• Ensure the proper implementation of CARE's performance management system for direct reports, including job description and APO development, regular feedback, mid-term reviews and annual performance appraisals.

• Supervise cross cutting senior staff members and directly liaise with grant and sub grant team

• Proactively address performance issues through regular, constructive & honest feedback and coaching.

• In collaboration with FWS program coordinator, identify necessary staff development, career development and succession planning strategies for direct reports.

• Oversee the recruitment and orientation of new program staff.

• Facilitate conflict resolution mechanisms and ensure that grievance and whistle-blowing mechanisms are functional and fairly administered as per CARE policy

• In collaboration with the program coordinator, the incumbent will manage field office based senior project managers or project managers

Job Responsibility #4:  Financial Management

• Engage in business development and lead the development of budgets as part of the financial proposal development 

• Ensure budget utilization and establish systems to improve financial management and utilization of unit budgets per plans and commitments made to donors and government, and that appropriate revisions and adjustments are made as required

• Work closely with CARE’S financial analysis and reporting manager on humanitarian budget pipeline analysis to ensure real time budget monitoring

•  Support HRMs and the senior program managers in efforts to ensure field level expenses are managed efficiently and recorded in a timely manner

• Job Responsibility No. 5: Networking and Learning

• Establish and maintain formal and informal communication mechanisms with government, local partners, donors and other stakeholders in the humanitarian sector

• Monitor developments in the FWS sector at large and in CARE Ethiopia’s key sectors of competence and share accordingly with the wider team

• Participate in the documentation and dissemination of lessons learned and best practice

• In collaboration with the program coordinator, the incumbent will monitor and support local partners and identify and act capacity development needs

• Oversee and support sector advisors’ engagement of humanitarian networks and clusters

Job Responsibility #6:  Other

•  Perform other duties as assigned

III GENDER EQUALITY 

• Will be responsible for ensuring that gender equality and diversity values are upheld in the recruitment, orientation, performance assessment and management of staff.

• Provide adequate time for staff to participate in gender sensitivity workshops and related events.

Job Requirements

IV. Qualifications

Required:

• MSc. in agriculture, water and natural resource development, water+ related field or equivalent combination of education and work experience or related field of study.

• 5 – 6 years of experience working in community, watershed management, WASH, rural development, water supply and irrigation –with a minimum of 3 years in senior leadership role

• Understanding of the importance of gender, youth and social inclusion, resilience, sustainable development

• Demonstrated commitment to principles of gender, equity, diversity, inclusion and PSHEA (safeguarding) through previous positions or programming experience

Desired:

• Key sectoral experience in CARE Ethiopia sectoral competency areas (FWS, WASH, Food Security)

How to Apply

Register using the following LINK

Note: Women are encouraged to apply