CARE is an international NGO with local staff and community partners in more than 90 countries. We create local solutions to poverty and inequality, and we seek dignity for everyone every day and during times of crisis.  These solutions have a broad range, from clean water to access to education; from microfinance to ensuring that everyone has nutritious food; from agriculture and climate change to disaster response. CARE puts women and girls at the center of everything we do because they have proven to be the best hope for creating lasting change in the world.  Our staff live where they work, which makes us effective at understanding the challenges they face. We’ve been doing this for over 70 years, since World War II. It started with the world’s first CARE Package® of food for the post-war hunger in Europe.  Our work today is as important as ever, we believe that poverty and inequality are historic injustices that we can end within a generation, for good. If you share our core beliefs: poverty is an injustice; poverty is solvable; and together, we have the power to end it, join us.

I.  JOB SUMMARY :

The purpose of the Project Manager (PM) position is to provide overall leadership and coordination for ensuring the implementation and accomplishment of the objectives of the project under his/her responsibility in line with CARE’s vision, goals, and program principles, standards, approaches and Long-Range Strategic Plan.  In consultation with the supervisor and in collaboration with the project staffs and partners she/he develops annual implementation plans and budget, allocates appropriate resources to accomplish the plan, secures qualified staff and ensures that an appropriate monitoring system is in place to track progress and deviations of project implementation.  To promote the highest level of staff performance the PM ensures that all supervisors provide coaching and counseling to the project staff.  He/she establishes and maintains effective working relationships with key government partners and NGOs working in the same geographic areas.

II. RESPONSIBILITIES AND TASKS :          

Responsibility No. 1: Project Implementation 

• Organizes the implementation process of all set targets planned for each project with respective supervisors, experts and other concerned staff working within program departments.

• Ensures that all staff have updated monthly and quarterly implementation plans.

• Periodically visits field activities and provide formal and informal feedback to the project staff in terms of adequate and inadequate progress as well as recommendations for improved performance.

• Builds the capacity of project staff and its partners in technical issues pertinent to the sector (dignified work)

• Coordinate with the program unit to inform project planning and monitoring as required

• Maintains ongoing communication with project stakeholders regarding project progress and challenges.

• Continuously assesses project’s context, assumptions, and changes in the working environment to ensure that the project focus, strategies, and activities remain relevant and to proposed adjustments when needed.

• Support the development and adaptation of the SH prevention package materials and rollout of sexual harassment prevention package.

• Conduct SH training with garment factory workers as lead trainers to support trainer skills of HR managers and/or SH committee members.

• Together with HR Advisor, provide technical training to respective Government counterparts and female leaders from workers association to strengthen knowledge about SH as a workplace issue and equip to advocate for the inclusion of SH prevention and response measures in relevant legislation.

• Implement standards for SH training package and provide guidance to relevant stakeholders.

• Network with Government counterparts, female leaders, and other stakeholders to learn and exchange information about the project and to coordinate with other relevant activities.

• Represent CARE in relevant learning and exchange program/meeting.

• Stay abreast of current debate and practice related to SH in the workplace and provide innovative solution for project; and

• Provide technical assistance and support to, project staff, partner organizations in the development and socialization of SH policy, training package and practices.

% Of Time:  25%         

Job Responsibility #2: Project Planning

• With the project team and LDM unit analyzes past experiences to systematize and incorporate lessons learned into the planning process.

• Based on past accomplishments and achievements adjusts project targets, strategies, resources and delegation of responsibilities to ensure appropriate progress toward project objectives.

• Shares draft plans with project management team, staff and partners involved in the implementation and incorporate their input into the plan.

• Submits annual plans as per established schedules to all project stakeholders.

% Of Time:  20%

Responsibility No.3: Staff Management

• Supervises, leads, guides, orients, trains, coaches, and supports the project team  

• Builds the technical and managerial capacity of the field staff in planning and implementing projects effectively and efficiently.

• Recommends or initiates personnel actions such as merit increases and other salary adjustments, promotions, transfers, terminations, and disciplinary actions including performance improvement plans.

• Ensure that all project staff have appropriate individual operational plans linked to project priorities.

• Completes all performance management activities including performance planning, monitoring, and annual performance appraisals.

• Provides ongoing feedback to project officers, recognizing and praising successes and pointing out failures that needing corrective measures.

• Over see partner staff performance especially those sector offices directly linked and working with the project

% Of Time:  15%         

Responsibility No.4: Project Monitoring, Evaluation and Reporting

• Ensures that project under his/her supervision include an appropriate log-frame and baseline design.

• In consultation with LDM unit organizes a monitoring system to collect baseline and periodic data for tracking project performance and decision making.

• Plans and conducts quarterly and annual project review meeting to assess progress, adjust plans, and draw/disseminate lessons learned.

• Write monthly/quarterly/annual comprehensive and high-quality project progress reports;

• Implement audit recommendations related to the project.

• Implement other M&E related tasks based on donor requirements

% Of Time:  15%          

  Responsibility No. 5: Project Budget Management

• In collaboration with program coordinator and program grant specialist prepares annual budget based on project proposal and ensures compliance with donor requirements;

• Ensures appropriate utilization of fund codes for charging budget expenditures.

• Monitor monthly budget burn rates and make adjustment when needed.

• Ensure timely financial reporting is done and shared with the HO finance

• Communicate with the coordination unit for any finance related challenges at the FO level

% Of Time:  10%          

  Responsibility No. 6: Networking, Learning and Representation

• Establishes and maintain formal and informal communication mechanisms with factories, government, community partners and other stakeholders.

• Participate in relevant regional, zonal and woreda level meetings  to discuss project related issues;

• Keeps up to date with developments in the project, including best practice examples in-country and internationally, and ensure ongoing personal development and learning.

• Make formal presentations to the counterparts about project progress, challenges, lessons learned and needed adjustments.

% Of Time:  10%        

Responsibility No.7: ANy other duties assigned by supervisor % Of Time:  5%           

III. PROBLEM SOLVING (Thinking Environment)

All three levels of problem solving are pertinent to the position in one way or another. Since the incumbent deals with the management and coordination of the various day-to-day activities, development, implementation and maintenance of policies, procedures, objectives, short-and long-range planning of the project, he shall deal with all three levels of problem solving.

III GENDER EQUALITY

• The Health and Nutrition specialist will be responsible for ensuring that gender equality and diversity values are upheld in the recruitment, orientation, performance assessment and management of staff.

• Provide adequate time for staff to participate in gender sensitivity workshops and related events.

Job Requirements

IV.   QUALIFICATIONS (KNOW HOW)

A) EDUCATION/TRAINING

Required:

• BA Degree in Law or equivalent.

Desired:

• MA in gender studies and related development field

B) EXPERIENCE :

Required:

• 4-5 years’ experience working on livelihood, youth employment, dignified work, factory-related interventions such as life skills program, and gender transformative interventions.

Desired:

• Experience in a development-oriented NGO environment.

C) Technical Skills

Required:

• Proficiency in verbal and written English and Amharic.

•   Operational planning, budget planning and management, monitoring and evaluation, report writing.

• Proficiency in standard office software packages.

•   Excellent communication and interpersonal skills.

• Demonstrated leadership ability to inspire and empower others.

• Demonstrated technical and managerial ability, sound judgment, ability to interact and work effectively with others at all levels.

• Firm belief in teamwork, gender equality, sensitivity to HIV/AIDS, transparent and participatory management.

Desired:

• Technical trainings related to sexual harassment in the workplace using participatory methods; developing manuals, tools, IECs etc;

• Demonstrated experience working directly with and including women and women’s groups

• Demonstrated ability to apply gender, diversity, and women’s empowerment principles to organizational development; and a commitment to ending sexual harassment in the workplace

D) COMPETENCIES

Respect, accountability, courage, excellence, adaptability, stress tolerance, innovation, building partnership, communicating with impact, coaching, facilitating change, developing teams, information monitoring, planning, and organizing, leading through vision and value.

V. FREEDOM TO ACT

A. General accountability:

• The incumbent's decisions are prime in terms of the daily functioning and operation of the projects in programming, management, financial and administration areas; his/her decisions are contributory in terms of the CO's long term development focus and organizational policies and procedures.

• The PM is the key decision maker in terms of staffing in consultation & concurrence with Program Coordinator and takes into account input from the HRM at the CO.

VI. CONTACTS/KEY RELATIONSHIPS

Internal:

• PC – Coaching, Mentoring and overall guidance, (On all programmatic, administrative, financial, policy, procedural other related issues);

• FOPOM - dotted line supervisor and supports the day to day operational and relational issues at the FO level

• PD – The big picture (Organizational policies, programmatic focus and priorities);

• Field level staff - ensuring appropriate support is provided to field offices and maintenance of working relationships.

• Finance – Consultation and information sharing on budgetary issues and technical assistance.

•   HRM and Administration – Consultation and information sharing on issues related to overall administration, policies, and procedures and secure appropriate program support for the projects.

External:

• Factories, Communities, PA, Woreda Administration, and relevant sector offices

• Other development organizations working in the area where CARE works (NGO, CBO and the privet sector).

• Special meetings with Woreda and Zonal (Regional when required) government partners and donor representatives when needed.

VII. WORKING CONDITIONS AND LEVEL OF TRAVEL REQUIRED

The position is based in Hawassa Field office. At least 20-30 % of the time will be spent in the field.

How to Apply

Register using the following LINK