The post is a permanent Programme Officer position. The B2 Programme Officer will manage and deliver the education programme in Human Capital and Development Team (HCDT) at British Embassy, Development Section. S/he is primarily responsible for Programme and financial management, to ensure the effective implementation of the Programme. S/he will work with teams across the British Embassy, government agencies, service providers and other donors.

Roles and responsibilities

The Programme Officer will be responsible for Programme and corporate activities across the team, and particularly the General Education Quality Improvement Programme for Equity (GEQIP E) Programme. S/he will have responsibility for ensuring quality Programme management and compliance with the Programme Operating Framework (PROF – FCDO’s Programme management guide). The Programme Officer will work with the Embassy’s education adviser, Deputy Programme Manager and human capital team leader who are accountable for the success of the Programme. They will also build relationships with other key stakeholders and maintain effective relationships with partners. The Programme Officer will be responsible for ensuring excellent financial management, risk management, results analysis, and corporate compliance.

Financial Management: responsible for the financial management of the GEQIP E Programme. This includes proactively managing forecasts, working closely with spending partners, the finance team, and other team members to create realistic and up-to-date spending forecasts over the Financial Year; ensuring accurate budget profiling is conducted, and these are regularly updated on systems; ensuring variances are minimized; ensuring accruals and prepayments are identified and managed; and flagging/managing large payments. Provide accurate financial information to team and business unit as required. S/he will review partner/supplier financial reports checking for variances and value-for-money issues. S/he will manage audit requirements, and ensure reports and/or Annual Audited Statements are received, reviewed and findings proactively followed up. Ensures all requisitions, purchase orders and receipting/payment of invoices meet FCDO’s financial rules and are linked to agreed project milestones and/or partner or supplier reporting obligations.

Programme management: Ensuring that the Programme is compliant, updating delivery plans and supporting the senior Programme team in ensuring that the Programme is achieving the intended impact. Reviewing reports, ensuring agreements are appropriate and drafting payment submissions, amendments and agreements as required. S/he will contribute to Annual Review exercises, including contributing to drafts of ToRs and final reports depending on experience and as agreed within the project team. Will organise field visits and ensure findings feed back into the project Delivery Plan.

Risk Management: will maintain project risk register, proactively highlighting and escalating concerns, risks, and issues to appropriate level. Will construct straight forward delivery chain map showing key issues and risks at each stage of FCDO funds’ movement through the delivery chain. Will ensure follow-up on due diligence issues with partners as required.

Partner & Supplier Management: will develop and maintain strong, ethical relationships with project partners and suppliers, being the recognized first point of contact on project management issues (financial, commercial, general project management) and refer technical or policy issues to relevant colleagues in the Embassy. Will organize partner/supplier meetings, as necessary. Will review partner/supplier reporting, identifying areas of concern to the project team and recommend remedial actions where required. Suppliers include commercial contractors, Multilaterals and the Government of Ethiopia. S/he should be able to represent FCDO in project discussions on pre-agreed areas or subjects.

Job Requirements

Essential qualifications, skills and experience  

Essential on arrival:

The key essential criteria of this role are as follows:

1. Takes the initiative, prioritises, and delivers at pace, and can work independently with limited supervision.

2. Strong written and oral communication skills, including strong organizational skills; able to work under pressure and manage multiple work streams. 

3. Experience in Programme and Financial management; including an understanding of Procurement Processes of complex projects. 

Language requirements:

Language: English and Amharic

Level of language required: Working 

Desirable qualifications, skills and experience  

The key desirable criteria of this role are as follows:

• Willingness to work in a high-paced environment. Willing to learn and grow.

• Experience in engaging and influencing external partners and managing suppliers.

Required behaviors  

Making Effective Decisions, Managing a Quality Service, Delivering at Pace, and Working Together

Application deadline: 30 December 2022

Grade: Executive Officer (EO)

Type of Position: Permanent

Working hours per week: 36

Region: Africa

Country/Territory: Ethiopia

Location (City): Addis Ababa

Type of Post: British Embassy

Number of vacancies: 1 (One)

Salary Currency: USD

Salary: 7629.40

Start Date: 1 January 2023

End Date: 31 December 2029

Other benefits and conditions of employment  

As per FCDO rules, there is a set of mandatory training courses online which need to be completed in the first few weeks of employment in areas such as Programme, financial and Procurement management. In addition, individuals are expected to complete training to grant them access to FCDO’s automated financial and Programme management systems. Further, FCDO offers a lot of learning and development opportunities to further employees' skills which individuals are expected to bid annually and subject to L&D committee approval.

Additional information  

• Please complete the application form in full as the information provided is used during screening.  

• Please check your application carefully before you submit it, as no changes can be made once submitted. 

• The British High Commission will never request any payment or fees to apply for a position. 

• The current legacy DFID Terms and Conditions of Employment will apply to all internal locally employed staff on promotion and new entrants subject to local employment labour law.? 

• All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.  

• The responsibility lies on the successful candidate to:  

• Obtain the relevant permit 

• Pay fees for the permit 

• Make arrangements to relocate 

• Meet the costs to relocation 

• The British High Commission does not sponsor visas/work permits except where it may be local practice to do so.  

• Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount. 

• Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles 

• Reference checking and security clearances will be conducted on successful candidates.  

• Current employees (CBS) transferring between departments need to obtain a new police clearance/certificate of good conduct to be successfully appointed to the position.   

• Please log into your profile on the application system on a regular basis to review the status of your application. 

How to Apply

Register using the following LINK