Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.

ROLE PURPOSE

The position holder will be responsible to provide transport services and inventory management service for the Plan international country programs as per the organization policy manuals SOPs and standards. The role purpose is also to manage rental vehicles, PIE vehicles, drivers, vehicle tracking GPS, assets, stocks, customs clearance and logistics and administration related budget utilization under the direct supervision of the Logistics and Administration Manage

ACCOUNTABILITIES AND MAIN WORK ACTIVITIES

Accountabilities and MAIN WORK ACTIVITIES

Asset Management (20%)  

Receipt

• Ensure assets are received with documentation and update the asset register with relevant details

• Ensure asset tag and update is in place

• Asset allocation to users and update the asset register

• Ensure quality assurance at reception

Monitoring- Assets

• Incident management of assets

• Maintenance schedule is coordinated > follow up and happens as per the schedule

• Track and record assets movements

• Consolidate all assets movements

• Investigate and escalate discrepancies

• Ensure appropriate utilization of assets (safety, security, quality, cost)

Control -Asset

• Organize inventory count

• Coordinate inventory count administration

• Report on inventory count results

• Investigate and report inventory discrepancies

Asset Lifecycle management

• Identify timely the assets for disposal and collaborate and provide assistance for asset disposal

• Prepare reports for disposal and replenishment

• Prepare list for disposal

• Prepare transfer documentation and file

Store Management and Distribution Management (50%)

Store Management:  

• Capacity building to ensure W&I staff has appropriate level of understanding on effective and efficient warehouse management

• Ensure pprocedures for warehouse management, tools and templates are in place

• Ensure appropriate flow of information between warehouse and stakeholder (procurement team, recipient, suppliers, transporters, partners).

• Implement safety and security protocols in the warehouse compound

• Coordinate procurement pipeline with stock levels

• Periodic control of the warehouse operation

• Identification of warehousing infrastructure

• Supervise the warehouse officers

• Undertaking Stock Spot checks (control)

• Consolidation of reports

• Stock movements  and transactions are up to date, accurate and reliable

• Follow up on item expiry and organize disposal

• Ensure FIFO and FEFO stock issuance is in place

• Ensure inspection of all supplies received from suppliers and appropriate documents are completed for receiving and dispatching. 

• Facilitate the periodic inventory taking by ensuring proper handling of the stocks to avoid theft, spoilage, damage, etc.

• Generate timely periodic stock report by the end of every month 

Monitoring -stock

• Share reports with line manager

• Analyze report and orient

• Coordinate on bi-annual inventory

• Ensure data is reported in time, accurately and reliable

• Ensure warehouses and stock are optimum (stock levels and storage capacity

Team Performance Management (10%)

• Manage effectively the team performance including coaching, motivating, assignment of tasks, providing guidance and feedback on their performance, and conducting performance appraisal, etc.   

• Manage and measure the performance of rental vehicle service provider and providing feedback on the gap against the contract 

Reporting (20%)

• Providing monthly, quarterly, semi-annually and yearly  inventory and asset reports. 

Safeguarding Children and Young People (Safeguarding) and Gender Equality and Inclusion (GEI)

• Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan International’s Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.

• Ensures that all staff in the unit/function/department are properly inducted on and understands their role in upholding Plan International’s safeguarding and GEI policies;

• Ensures that Plan International’s global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in day to day work.

• Ensures that Plan Ethiopia contributes to Plan International’s global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.

Job Requirements

Technical expertise, skills and knowledge

QUALIFICATIONS AND EXPERIENCE REQUIREMENTS

Qualifications/ experience essential:

• Education at BA Degree level in Logistics & Supply Chain Management, Business Administration, Management and Management.

• 5 (five) years demonstrated relevant logistics and supply chain related work experience out of which 2 (two) years must be in Warehouse and Asset supervisory position with management responsibility in a Corporate, UN or NGO environment

• Significant experience in large scale logistical function both emergency and development programs 

Qualifications/Experience Desirable:

• Minimum of 5 (five) years of relevant work experience preferably in INGO environment and multinational organizations; in areas of warehouse and asset management, out of which 2 years supervisory role.

• Demonstrated experience scheduling and managing service requests   from multiple departments

Languages Required:

• Fluency in English language is required

• Knowledge of local languages is a desirable 

How to Apply

Register using THISLINK

This position is only open to Ethiopian Nationals, who must be eligible to live and work in Ethiopia.

Please note that: 

• Only Shortlisted candidates will be contacted.

• We are not accepting CVs that are not sent through the indicated links.

• Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.

• Female candidates are highly encouraged to Apply

More information about Plan International can be found on http:// plan-international.org

References will be taken and background and anti-terrorism checks will be carried out in conformity with Plans Child Protection Policy. Plan operates an equal opportunities policy and actively encourages diversity, welcoming applications from all persons meeting the skills and experience required.

As an international child centered community development organisation, Plan International is fully committed to promoting the realization of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.

Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.