Job Purpose:

• The job holder is responsible for the delivery of an efficient and effective transport service for Concern programs while maintaining Concern’s transport policy and procedures. 

• Scheduling and planning the use, movement, maintenance and repair of vehicles with the Workshop Manager thereby facilitating the most cost effective delivery of transport services to programmes. 

Main duties & Responsibilities:

• Management of a high performing team of head office transport staffs

• Creating a positive working environment in which continuous improvement, service–mindedness, transparency and open communications are key values.

• Ensure the transport functions in Head office  effectively support programs and meet the needs to a satisfactory standards

Functional & responsibilities

• Ensure all authorized vehicles users are using the resources according to the transport rules and procedures.

• Manage all concern drivers and act as their representative and spokesman in matters of importance to them.

• Manage all Concern employed drivers and hired car drivers to ensure they are completing their daily activities correctly.

• Ensure all vehicle Log sheets are being correctly recorded to capture all vehicle movement and information is being transferred correctly to transport monthly report.

• Ensure Concern’s vehicles are serviced/maintained as per Concern’s vehicle maintenance standards and proper vehicles preventive service schedule tracking system is in place for Head office vehicles and generators.

• Ensure all authorized vehicle operators/drivers have valid driving license and maintain  scanned copy of driving license for each drivers/vehicles operates 

• Responsible for office and rented vehicles refueling function and ensure vehicles are refueled as per Concern’s fuel management procedures.  

• Produce monthly fuel utilization reports and ensure all refueled information is captured in each vehicles logbook and reconciled with fuel invoice/voucher         

• Conduct quarterly fuel consumption test for all Head office vehicles and establish standard fuel consumption rate for each vehicle.           

• Maintain proper documentation/file for all Concern vehicles including title certificate, insurance details, and maintenance expenditures.  

• Establish smooth relationship with external transport service suppliers like: vehicle rental companies, freight service and maintenance service providers to obtain efficient and effective services.

• Establish and maintain database for potential transport service providers like: freight service, and vehicles rental service 

• Advise the management to choose cost effective and safe transportation systems from available alternatives.

• Provide remote and on-site technical support/advise to field offices TPT & Logs officers

• Actively participate in recruitment of drivers so as to ensure skilled and competent drivers are hired. 

• Ensure all rented vehicle drivers are familiar with Concern transport policy and standards

• Ensure all operational office vehicles are covered under comprehensive and compulsory third party motor Insurance 

• Manage  accident claims for all Concern vehicles in line with Insurance’s accident claim policy   

• Monitor vehicles tracking system- GPS on daily base and forward any irregularities to the management for administrative action    

• Ensure Head office vehicles are annually inspected and entitled for road worthy certificate from ERTA 

• Ensure long term contracts are renewed timely including freight, taxi service companies, vehicles rental and vehicles tracking- GPS company 

• Ensure service payment like: vehicles maintenance, taxi and freight payments are paid timely with proper documentation. Ensure tyre and battery replacement are tagged and tracked throughout the life  

• Establish vehicles  Insurance renewal tracking  system so as to monitor each vehicles insurance renewal period

• Ensure and implement health and safety standards are meet for all owned and rented vehicles.   Produce monthly consolidated fleet report for all Concern owned vehicles and ensure the report highlight the 7 KPIs

• Prepare quarterly Country’s  fleet utilization report

• Monitor Head office  transport budgets like: fuel, repair and maintenance expenditures

• Manage the request and authorization of Taxi hire for Head Office.

• Compile and submit monthly Head office Taxi bills.   

Gender Equity         

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with  dignity and respect

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities

Accountability

• In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);

• work with relevant colleagues  to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed; work with relevant colleagues  to ensure that information about CRM, safeguarding and expected staff behaviour is disseminated among programme participants and communities.

Emergency response       

• Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopian Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Safeguarding

• Able to seek appropriate advice and report concerns, and feel confident that they have been understood.

• Understands local safeguarding structures and arrangements.

• Practises in a manner that seeks to reduce the risk of abuse, harm or neglect.

• Identifies and refers to appropriate services any other associated persons including carers, family members and children at risk.

• Able to document safeguarding concerns, and maintain appropriate record keeping, recording the wishes and views of the adult or child at risk, differentiating between fact and opinion.

Job Requirements

Personal specification

Essential:

• Bachelor’s degree in automotive, logistics management, transport management or other related fields of study. 

• At least eight years’ experience in transport operation management as senior supervisor lever.

• Ability to multi-task

• Excellent communication, coaching, negotiation and reporting skill Excellent knowledge of basic computer applications

• Mechanics background in vehicle maintenance, knowledge of country road traffic rules, familiar with custom rules and regulation

 Competencies:

• Coordination:  Coordinate the day to day fleet management functions with drivers, programme staff, and field level transport staff in order to provide a smooth and efficient service for Concern  programmes.

• Planning: to multi-tasking and prioritizing, and able to effectively manage workload to meet deadlines

• Team work: work with other non-logs and logs team in team manner and contribute to the team so as to achieve the goal 

• Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity

• Communication: Actively communicate with the team and update any warehouse issues 

• Values diversity, sees it as a source of competitive strength 

What we offer

• A competitive salary and benefit package

• Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18 weeks (unpaid) parental leave

How to Apply

Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:

 Interested applicants should apply through THIS LINK

Only short listed candidates will be contacted

 Safeguarding at Concern: Code of Conduct and its Associated Policies

 Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

 Women and people with disabilities are particularly encouraged to apply