Under the supervision of the Senior HR & Admin Officer, the HR/Admin Officer provides general human resources and Admin support services for the department.  He/she will be responsible for: managing the recruitment and selection process, managing the employment contracts which includes proper record keeping, producing updated staff information including payroll data on a monthly basis for the assigned areas, and assisting in all administrative tasks in the department.

Job Description/Responsibilities: 

• Responsible for tracking the vacant request and following the proper procedure to fill the required staffing needs.

• Responsible to review/longlisting applications as per the required qualifications.

• Participate and organize assessments in the recruitment and selection process

• Facilitates the preparation and timely completion of employment contracts for field office staff. 

• Ensure field monthly timesheets and contracts are collected and reported on time from the assigned field locations.  

• Ensures assigned field office employees has valid Employment contract on file (which entails proper employment contract management). 

• Maintains staff personal files (which should include all the required documents as per the staff file checklist).

• Work closely with HR/Admin staff and assist on the process of registration and notification of staff with Pension Agency.  

• Follow up and ensure that all staff files are with updated and signed JDs, and also staff performance appraisals are done in a timely manner.

• Record staff information for the new entry and for any changes in a regular basis. 

• Ensures that all new hired staffs’ Inductions’ is scheduled and conducted with the relevant departments.

• Coordinates the timely administration of performance management Assists the management of employees grievance based on the IMC manual and Ethiopian Labor low. 

• Ensure all staff and dependents are covered under the existed Insurance cover

• Prepare staff information and relevant documents for the monthly payroll preparation.

• Manages staff exit process which includes managing clearance, final payment, work certificate, insurance exclusions, etc.

• Produce periodic reports on the assigned area.

This Job Description only serves as a guide for the position available. IMC reserves the right to change, revise, omit, and add in part /in whole this document any time without giving any reason thereof. 

Job Requirements

• Minimum of Bachelor Degree in Business management, Human Resource management or related field. 

• 2 years of work experience in related field and at least one year INGO work experience is mandatory.    

• Good knowledge of English language, especially writing skills, knowledge’s for staff data management.

Note: This description is not an exhaustive list of the skill, effort, duties and responsibilities associated with the position.

Compliance & Ethics :  

Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these standards to partners and requires them to adhere to these values.

Prevention of Sexual Exploitation and Abuse:

Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps.

How to Apply

Register using the following LINK

Note: please specify the place you are applying for on their application!