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Procurement Officer

JSI - John Snow Inc

Addis Ababa

3 years

1 Position

2022-11-03

to

2022-11-16

Required Skills
Required skills have not yet been specified for this position this job
Fields of study

Business Management

Logistics and Supply Chain Management

Full Time

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Job Description

John Snow, Inc. (JSI) is a public health management firm, headquartered in the United States, dedicated to improving the health of individuals and communities throughout the world. JSI has been implementing public health work in Ethiopia for over 25 years. 

 JSI is supporting the Ethiopian Ministry of Health to improve efficiencies in vaccine administration through the deployment of MasterCard’s Wellness solution and complementary services. JSI will serve as a third-party service provider to the Ministry of Health to help it in its implementation of the Program in Ethiopia.

 JSI is currently looking for a competent, knowledgeable, experienced, and motivated Procurement officer for its Wellness Pass project.

Job Title: Procurement Officer

Position Type: Full time

Reports to: Finance & Administrative Manager

Duty Station: Addis Ababa

Number of Positions: 1

Duration: Nine Months

 The Procurement Officer will be responsible to facilitate all the program staff in the field and country office procurement and related logistics support as well as to assist the Finance & Administrative Manager. The officer is responsible for facilitating all the procurement, distribution of all procured items, warehouses management for the program in line with the JSI/DHA operational procedures.

 Duties and Responsibilities: 

●       Confirm the overall procurement and related functions for the program.

●       Ensure compliance to policies and procedures and timely delivery of goods and services.

●       Conduct all procurement processes comply with JSI’s and individual donor policies and procedures.

●       Ensure accountability to donors and beneficiaries through implementation of regular reporting and systematic filing of procurement documents.

●       Organize and lead tender processes, assemble the procurement committee meetings as required, draft contracts and ensures all documents are made available to management review and decision.

●       Prepare and dispatch approved purchase orders to successful bidders after securing the right specification.

●       Facilitate customs clearance of duty free import of project inputs and permits for asset disposal and project close out with relevant ministry offices.

●       Check the programs have submitted monthly procurement plans and coordinate procurement with the concerned work streams to ensure the right quality/specification and timely delivery of goods.

●       Undertake market assessment for different category of items and prepared vendor roster and list of preferred vendors.

●       Contribute to the timely report of Annual Performance Indicators.

●       Provide weekly or monthly procurement and other relevant reports as required.

●       Provide support and work closely with the budget holders in developing procurement plans and advising on logistical needs for new and existing projects.

●       Assist all work streams in planning of procurement and ensure that all required documents are forwarded by the budget holders including clear specifications, project, budget lines and appropriate authorization.  

●       Undertake supervisory, monitoring and support visits to all field offices.

●       Work closely with custodian to maintain all fixed asset are recorded and reported to donor when needed and undertake swift check on fixed asset to strengthen internal control.

●       Work closely with custodian to confirm all stocks/supplies is properly recorded, packed, stored and shipped with the most cost-effective and secure manner when required. 

●       Check all items are recorded correctly, issued from the store, purchased or received for onward transportation are appropriately documented and accompanied by the required file. 

Job Requirements

Qualifications:

●       B.A Degree in Procurement, Logistics, Business Management, and/or other relevant fields.

●       Minimum 3 years’ or more proven and relevant work experience relevant to the position.

●       Strong communication (written & spoken) and interpersonal skill.

●       Ability to work cooperatively with staff from diverse cultures.

●       Strong interest and commitment to support the humanitarian sector professionally.

●       Ability to communicate in English.

Female candidates are highly encouraged to apply

How to Apply

Interested and qualified applicants should follow the below instruction and apply through the online application form no later than November 16, 2022.

1.    Fill out the online application form using this form: Online application form Procurement Officer. If you don’t fill the online application form, your application will not be considered.

2.    Submit your resume and cover letter to dhtechnicaljobs@jsi.com

3.    You must include the name of the position you are applying for in the subject line of the email. If this is not included, your application will not be considered.

4.    Any application received after the closing date will not be considered.

5.    Application deadline: November 16, 2022.

Fields Of Study

Business Management

Logistics and Supply Chain Management