TechnoServe highly encourages competent women to apply for this job. We commit to achieve and maintain 50% women staff at all levels of the organization and offer competitive and convenient work environment for women employees to thrive.

1. TechnoServe Background:

TechnoServe works with enterprising people in the developing world to build competitive farms, businesses and industries. We are a nonprofit organization that develops business solutions to poverty by linking people to information, capital and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest places can generate income, jobs and wealth for their families and communities. With more than four decades of proven results, we believe in the power of private enterprise to transform lives.

I.PRIMARY PURPOSE

·Provide administrative support to the Country Office staff in a timely and efficient manner.

· Admin Intern is responsible for assisting office operations and procedures in order to ensure organizational effectiveness and efficiency.

II. DUTIES AND RESPONSIBILITIES 

The Admin Intern is to:

• Maintain and operate quality and efficient communication services through handling incoming outgoing calls, and e-mails correspondences.

• Assist team members in briefing administrative rules and regulations pertaining to interpretation and submission of various admin forms i.e. expense reports, timesheets, travel advance, etc.

·Receive guests and visitors, provide assistance and appropriate information and/or facilitate their visit as per schedule provided.

·Provide support in photocopying, duplicating and binding materials and other correspondence and documents to Addis staff

· Reviews and recommends procedural changes to ensure compliance with policy and improve work processes

· Give support for the setting up of the filling system and the archiving process

· Maintaining accurate and up to date contact lists of staff and clients using Excel sheet and share with your supervisor if there is a change

· Assist prepare payment requests related with travel, hotel and others and provide the necessary charging codes (fund codes, responsibility centers, and geographic codes) to finance.

·Assist agreements signed with service providers are up-to-date, readable and chronologically ordered (like systematically arranged for ease of access).

·Keep record of all Ethiopia offices with proper addresses and locations (like town, woreda, house number, the house owner name, TNS representative (lead) name and so on).

·Assist staffs in providing secretarial services in case of emergency needs.

·Receive and review the approved requisitions by fund managers’/budget holders

Procurement:

· Assist to prepare procurement / tender documents for RFQs/ RFPs, initiations to bid for procurement unit and co-ordination of their timely dispatch by email, messenger and in person;

·Routing copying, scanning and circulation of quotes, bids and proposal for evaluation;

· Assist the Procurement Officer in maintaining current up to date Procurement documents

· Maintains contact with vendors regarding orders, market conditions, and trends; coordinates purchasing from vendors

· Assist in updating procurement documents (quotes, bid analysis, evaluation, purchase order, contract, etc) into procurement database

·Assist with managing the administrative process throughout the duration of the preparation of the all documentation until the award of the contract

· Assist in preparation of updates on procurement for project team, admin, finance, and others on weekly basis

·Tracking approved PR  and update its status weekly

·  Provide purchased materials to the responsible receiving office and do all actions for completing the process.

·Assist in maintaining appropriated records to ensure that procurement process, decision, and contractual agreement are accurately documented for accountability and audit purpose.

·Perform other duties related field as assigned by supervisor

· Review and receive items based on purchase orders, purchase requests and invoices

· Acknowledge items physically received matches with those requested and ordered

· Always inspect items for their quality and for any tangible damages and liaise with the relevant personnel for any irregularities

·Note items that are missing or in bad condition and communicate to the Administrative Officer

· Up on issuance, register all fixed assets are recorded in fixed asset register book with the relevant custodian name, location of the assets, specifications and so on

· Ensure fixed assets have an assigned tag number affixed to it before the person takes it from admin

·Ensure fixed asset movements between individuals are up-to-date in the fixed assets register book and proper documentations filed

· Update the register after every issuance, disposal, transfer or receipts of all fixed assets

· Handle other assignments as required

Job Requirements

·Bachelor’s degree in business administration or related field

 · 0+ year of experience with preference in office administration, bookkeeping, store/fixed assets management

· Understanding of relevant legislation, policies and procedures

· High level of organization and efficiency

· Clear and concise communication skills

· Computer skills (emails, scanning, word processing and accounting)

·  Ability to manage multiple tasks at once for different individuals in the office

· Results focused and aware of the different challenges faced by individuals

· Culturally aware and able to speak English and Amharic fluently. 

How to Apply

Qualified and interested applicants should apply using THIS LINK and submit a cover letter resume as a single document (either Word or PDF) by November 05, 2022. Applications will be reviewed and considered as received/on a rolling basis. Please identify the position for which you are applying in the subject line. Only applicants meeting minimum qualifications will be contacted. Please note that we are not accepting CVs that are not sent through the indicated link.

TECHNOSERVE ENCOURAGES DIVERSITY AT ALL LEVELS AND ACROSS ALL FACETS OF OUR ORGANIZATION. WITH THIS COMMITMENT TO DIVERSITY, WE ARE PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER AND DO NOT DISCRIMINATE ON THE BASIS OF GENDER, RACE, COLOR, ETHNICITY, RELIGION, SEXUAL ORIENTATION, GENDER IDENTITY, AGE, DISABILITY, AND ALL OTHER PROTECTED CLASSES.

TechnoServe has the right to cancel this advertisement. Women are highly encouraged to apply