The  Finance and Administrative Assistant is responsible carryout activities related to collection of cash and processing payments, facilitate finance related activities related to the trainings, workshops or review meetings, planning coordinating and timely availing supplies and coordination of transportation for the smooth operation of ICAP SI project

Major Duties and Responsibilities

• Carry out activities related to cash collection, preparing and paying checks, handling of petty cash, settlement of taxes, and proper filling of financial documents

• Travel to the field to facilitate finance related activities related to the trainings, workshops or review meetings and ensure all participants information is properly collected and documented and payments are timely effected

• Complete SI project travel and expense reports and ensure that expenditures are in accordance with ICAP policy.

• Plan, request, acquire monthly airtime mobile cards for the central and regional staff and timely distribute to the staff

• Plan, request procurement, follow up the procurement process, collect and avail all required office supplies for smooth operation as well as ensure that sufficient supplies are available for office

• Coordinate procurement activities with head Office

• Collect transportation needs from each department and provide a coordinated and cost-effective transportation service

• Reconcile fuel usage of SI project vehicles with the actual KM traveled and facilitate for fuel replenishment

• Update and maintain property log and ensure major property of ICAP is properly tagged and registered as required

• Carry out any other duties and/or responsibilities assigned by the immediate supervisor.

Job Requirements

• Diploma in Accounting or related fields with relevant work experience

• 4 years experience that is directly related to the duties and responsibilities specified

• Previous experience in NGOs is advantageous

• Good computer skill in MS Offices and any Accounting Software, experience in QuickBooks is added advantage

How to Apply

Apply using This Link

NB. Please note that only shortlisted applicants will be contacted