Supply Chain Officer is responsible for the generation of purchase orders, follow ups, payments and management of commitments, reporting on non-performance of service providers, purchase of goods, materials and services for the NDA as well as ensuring compliance with the Treasury policies and regulations

Core Functions

• Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Head of Resources Management (HoRM) in Addis Ababa, and in close collaboration with the Regional Office and in coordination with the Supply Chain Division (SCD) at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for overseeing the supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at an optimal price and in a timely manner

The successful candidate will specifically undertake:

1. Conduct strategic planning for supply chain-related activities of the Country Office (CO) in close collaboration, with internal and external stakeholders in the country, as well as relevant units at HQ

2.  Conduct logistics capacity assessment and market research to keep abreast of decision-makers about local market trends and developments; analyze statistical data and market reports on the commodity situation, production patterns and availability of goods and services.

3.  Supervise and manage and provide first-line support and guidance for all supply chain management related tasks and activities, including planning, budgeting, scheduling and provision of goods and services needed by the CO. Prepare regular progress reports, statistical information, and briefing notes, as required

4. Lead and supervise the supply chain activities in the CO, including planning, procurement, warehouse management, transport and distribution, fleet, assets and facilities management, logistics information management and reporting, and provide guidance and training to the relevant staff with respect to the related policies, rules and regulations

5.  Identify supply chain bottlenecks (value stream mapping) and optimize the processes to fill the gaps and ensure beneficiaries receive quality goods and services in a timely and efficient manner

6. Review procurement requests, identify service providers, and evaluate information regarding vendors’ performance in terms of quality, prices, and timely delivery of goods/services. Maintain a pool of qualified vendors

7. Solicit bids, quotations, and tender documents, oversee the bidding process, and provide guidance for executing the procurement transactions, analyze the offers assuring the conformity to specified requirements; conduct appraisals and select suppliers, and confirm terms of payment; supervise the preparation and processing of the purchase orders, and ensure receiving authorization in line with the CO’s delegation of authority (DOA) matrix

8.  Liaise with the programme management and provide first-line technical support in preparing and issuance of “Call for Proposals” and bidding documents for the tendering processes of the programmes/projects. Ensure bidding processes are conducted fairly, transparently and in accordance with the existing procurement rules and regulations

9. In coordination with relevant parties, ensure timely submission of asset procurement and other reports within the CO, Regional Office, and relevant HQ departments, as appropriate

10.  Establish and manage robust appropriate internal control mechanisms for Supply Chain Management process to safeguard the Organization’s assets and prevent fraud, while ensuring that country-specific administrative procedures are in place and followed in accordance with the Organization’s rules and regulations

11. Monitor the maintenance and repair of office facilities, including preventive maintenance. e Establishment maintenance agreements with competent service providers when it is feasible and determined to be cost-effective

12.  Supervise, train, and guide the SCM staff of CO, while monitoring, evaluating, and promoting their professional and career development

13.  Represent the CO in the UN inter-agency meetings and forums related to supply chain management. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives

14. Perform such other duties as may be assigned

Job Qualifications

Education

• Master’s Degree in Business Administration, Management, Logistics, Procurement, or a related field from an accredited academic institution with relevant work experience

• 5 years of relevant professional experience or University degree in the above fields with 7 years of relevant professional experience

• Experience in managing diverse procurement and logistics operations

• Demonstrated experience in training and managing large teams of co-workers, and managing vendors and suppliers

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,

• An excellent level of computer literacy and good knowledge of SAP is an advantage

Languages

• External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (Arabic,  Chinese, French, Russian, or Spanish).

• For all applicants, fluency in English is required (oral and written). Working knowledge of Arabic, French, and/or Spanish is an advantage.

• The proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Competencies:

• Inclusion and respect for diversity: Respect and promotes individual and cultural differences; encourage diversity and inclusion wherever possible.

• Integrity and transparency maintain high ethical standards and act in a manner consistent with organizational principles/rules and standards of conduct

• Professionalism: demonstrates the ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results

• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action-oriented and committed to achieving agreed outcomes

• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate

• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work

• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential

• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential

• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction

How to apply

Apply using This Link

Only shortlisted candidates will be contacted.