Job Purpose:

To handle and process head office procurements particularly level 1, 2, 3 and 4 procurements as outline on the purchase process mapping as requested and approved by the relevant budget holders in line with Concern Ethiopia’s Procurement and Finance procedures. 

Main duties & Responsibilities:

• Carry out head office purchases as requested in accordance with Concern Procurement, warehouse and finance policies and procedures in all times.

• To undertake the necessary accounting, documentation and reporting procedures required, following the purchase of items based on procurement procedures.

• Ensure that the purchased items are the right specification as per the request, reasonable price, right qualities, right quantities, and in the right time. 

•  Ensure that project’s goods/supplies are procured in line with the requested specification .

• Make sure supplies requests are recorded and completed by the requester as per the requirement and authorized by responsible staff before proceedings the purchase process.

• Define and priorities purchases in consultation with your immediate supervisor as per requests made.

• Properly account for all working advance cash and cheque that is in your hand for purchase related purpose.

• Maintain purchase archives for big purchases and save scanned copy purchase archives for all procurements where necessary. 

• Initiate RFQ request for quotation from registered vendors.

• Issue PO (Purchase order) or prepare contract whenever needed

• Maintain SR tracking sheet are up-to-dated in regular basis in collaboration with the rest for the procurement teams.

•   Ensure all local purchases are carried out only by yourself or by a delegated person for you.

• Mange assigned vehicle for procurement activities with proper care in line with Concern’s transport policy.

• Ensure the required paper works are completed before initiating payment for suppliers.

• Follow Concern worldwide coordination offices procurement related activities and provide the necessary support required remotely as well as in person. 

•  In the absence of the procurement manager prepare QEF- Quote evaluation form in collaboration with the rest purchase committees and update and share weekly SR status to the programs.

• Any tasks assigned by line manager.

Emergency response

Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.

Gender

• Demonstrate understanding of Concern Ethiopia’s Gender Equality Strategy.

• Contribute to ensuring that Concern Ethiopia is a place where men and women are treated equally and with dignity and respect.

• Demonstrate gender equality awareness and gender sensitivity and an ability to integrate a gender equality perspective into tasks and activities.

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E).

• work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed.

• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.  

Job Requirements

Person specification Qualification: 

•  Level 2 qualification (BA/BSc) in purchasing and supply chain management

• Experience: At least 3 years work experience in purchasing related activities

• Skill: knowledge of basic computer applications like EXCEL 

Competencies:

• Coordination: Coordinate multiple purchase requests so as to procure with the minimum purchase cost

•   Planning: Plan and process in coming purchase requests in line with the procurement plan 

•  Teamwork: work with other non-logs and logs team in team manner and contribute to the team so as to achieve the goal 

•  Integrate: Honest, encourages openness and transparency; demonstrates highest levels of integrity.

• Communication: Actively communicate with the team and update the purchase status regularly.

What we offer

• A competitive salary and benefit package

•   Excellent medical benefits (100% cover including dependents)

• 20 days annual leave

• 26 weeks (paid) maternity leave, 18weeks(unpaid) parental leave

How to apply

 Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy to register on CLICK HERE

Note: Please note that no need to submit your supporting documents at this stage:   

Only shortlisted candidates will be contacted

Safeguarding at Concern: Code of Conduct and its Associated Policies

Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.

Female candidates are highly encouraged to apply.