Admin Assistant answers phone calls, schedules meetings and supports visitors. Carries out administrative duties such as filing, typing, copying, binding, scanning etc. Completes operational requirements by scheduling and assigning administrative projects and expediting work results.

Purpose of the Job:

Support the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency of the Branch Office. Perform a wide range of administrative support activities and assistance to the Head of the Branch Office and other teams in the Directorate.

Main Duties and Responsibilities:

• Receive phone calls and guests visiting the office;

• Be the focal person to receive all incoming documents to the Commission;

• Responsible to register all incoming and outgoing letters and distribute them to appropriate staff in the Commission and other stakeholders;

• Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team;

• Coordinate circulation of letters and correspondences to relevant internal staff and external stakeholders;

• Follow up the receipt of letters and documents by relevant persons;

• Manage and maintain the Head of the Branch Office calendar including scheduling appointments, internal/external meetings, and conference calls;

• Coordinate the branch office team’s travel itineraries, flights, hotel accommodation, rental car, and other travel needs;

• Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team;

• Interact with external partners as well as The Commission’s leadership;

• Provide assistant and support to the Head of Branch Office on various projects such as new employee onboarding, The Commission’s leadership calendar planning and staff communication;

• Support other management staff and team of the Directorate/function on other projects as needed;

• Coordinate with storage team to ensure the office has sufficient supplies of stationaries;

• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate;

• Maintain up to date record keeping and filling system for the directorate/unit;

• Provide administrative support to Director in order to increase his availability for executive level responsibilities;

• Organize archival records and develop classification systems to facilitate access to archival materials;

• Provide reference services and assistance for users needing archival materials;

• Prepare archival records, such as document descriptions, to allow easy access to information. 

Job Requirements

• BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields;

• Computer literate

• Knowledge of Amharic is required. Knowledge of other local languages is advantageous;

• 2 years of relevant experience with BA degree And 4 years of relevant experience with diploma;

• Experience in event management, travel and logistics is a strong plus.

How to Apply

Submit your most recent and detailed CV only via email: HRM@ehrc.org

NB. Please include the name of the position & Location on the subject of the email

Women candidates and candidate with disabilities are encouraged to apply

Only short-listed candidates will be contacted for interview and written exam