Purpose of the Job:

Support the organization and coordination of office operations, procedures, and resources to facilitate effectiveness and efficiency of the Branch Office. Perform a wide range of administrative support activities and assistance to the Head of the Branch Office and other teams in the Directorate.

Main Duties and Responsibilities:

• Receive phone calls and guests visiting the office;

• Be the focal person to receive all incoming documents to the Commission;

• Responsible to register all incoming and outgoing letters and distribute them to appropriate staff in the Commission and other stakeholders;

• Draft and edit correspondence, communications, presentations, and other documents on behalf of the Director and the team;

• Coordinate circulation of letters and correspondences to relevant internal staff and external stakeholders;

• Follow up the receipt of letters and documents by relevant persons;

• Manage and maintain the Head of the Branch Office calendar including scheduling appointments, internal/external meetings, and conference calls;

• Coordinate the branch office team’s travel itineraries, flights, hotel accommodation, rental car, and other travel needs;

• Secure appropriate signatures and track documents through the approval process on behalf of the Director and the team;

• Interact with external partners as well as The Commission’s leadership;

• Provide assistant and support to the Head of Branch Office on various projects such as new employee onboarding, The Commission’s leadership calendar planning and staff communication;

• Support other management staff and team of the Directorate/function on other projects as needed;

• Coordinate with storage team to ensure the office has sufficient supplies of stationaries;

• Responsible for the completion of purchase requisitions for materials, supplies, equipment, repairs and other pertinent transmittals for the Office/ Directorate;

• Maintain up to date record keeping and filling system for the directorate/unit;

• Provide administrative support to Director in order to increase his availability for executive level responsibilities;

• Organize archival records and develop classification systems to facilitate access to archival materials;

• Provide reference services and assistance for users needing archival materials;

• Prepare archival records, such as document descriptions, to allow easy access to information. 

  Location: Bahir Dar Office

  Report To: Head of Branch Office

  Duration: Open Contract/Indefinite Period

  Salary Range: Gross monthly salary of ETB 7,585.00- ETB 8,781.00 plus ETB 3,000.00 Housing allowance and ETB 1,200.00 Transport allowance, depending on candidates qualification, experience and earning history

Job Requirements

• BA Degree or Level 4 Diploma in Management, Administration, Secretarial Science and Office Management, or related fields;

• Computer literate;

• Knowledge of Amharic is required. Knowledge of other local languages is advantageous;

• 2 years of relevant experience with BA degree;

• 4 years of relevant experience with diploma;

• Experience in event management, travel and logistics is a strong plus.

How to Apply

Interested candidates should write a covering letter, explaining why they are interested in this role, why you are the right person for the job with a recent CV which should be sent to the following email address: HRM@ehrc.org

Please include the name of the position & Location on the subject of the email

Women candidates and candidate with disabilities are encouraged to apply

Only short-listed candidates will be contacted for interview and written exam